City of Ekurhuleni Metropolitan Vacancies

To apply, click on the link at the end of the posts and all the best with your applications

Admin Officer (Caretaking & Nurseries)

Location

City of Ekurhuleni

Remuneration

R 417,864.00 to R 573,228.00 – Basic salary per annum (plus benefits)

Assignment Type

Permanent

Minimum Requirements:

• Grade 12
• National Diploma in Public Administration, Office Management, Local Government Management or Related Administrative Fields
• 3-5 years’ relevant experience

Core Responsibilities:

• Responsible for the administrative co-ordination and workflow support to ensure smooth and timely handling of all administrative processes and internal communication.
• Responsible for consolidation and report preparation by ensuring timely and accurate internal reporting an compliance with divisional report cycle
• Provide human resources and resource support administration by ensuring compliance with Human Resources policies and support workforce development and resource planning.
• Provide procurement and financial process support by ensuring timely procurement of goods and services needed for daily operations
• Provide contract and project administrative support by ensuring the smooth execution and monitoring projects and contract-based services
• Responsible for inventory and asset co-ordination by ensuring availability of resources, compliance with asset management procedures and improved accountability for municipal tools and equipment.
• Liaise with stakeholders and depot liaison support

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Personal Assistant

Location

City of Ekurhuleni

Remuneration

R 371, 208.00 to R 509 ,256.00 – Basic salary per annum (plus benefits)

Assignment Type

Permanent

Minimum Requirements:

• Grade 12, Secretarial Diploma, or equivalent qualification
• Computer Literacy: MS Office
• Advanced knowledge of Local Government operations, administrative procedures, document control, meeting protocols and office governance.
• Advanced report formatting and document compilation skills & ability to multitask under pressure.
• Effective verbal & written communication, organisational ,self and time management, etc.
• 3 years’ experience in a similar environment

Core Responsibilities:

• Co-ordinate and liaise the activities between Council offices, Departments and Structures on matters relating to service delivery.
• Ensure all administrative tasks are preformed to the highest level of quality as agreed to with management.
• Identify and resolve queries and problems timeously, apply discretion in line with provided guidelines and escalate unresolved problems.
• Plan and organize own work tasks and routine tasks within area of work.
• Manage enquires and complaints for the Head of Department by gathering and processing information and providing feedback.
• Responsible for arranging and coordinating meetings, workshops, including catering & venue arrangements, all audio-visual aids, any necessary documentation required.
• Manage the Office of the Head of Department to ensure smooth running of office systems and administration.
• Handle all incoming and outgoing correspondence in accordance with the approved file plan and registry procedures.
• Generate documents using word-processor, spreadsheets, e-mail and other PC office applications, including drafting of routine correspondence.
• Adhere to specific standards, policies and Standard Operating Procedures.
• Assess own performance, seek timely and clear feedback on contracted outputs.
• Perform any other related secretarial/ administrative/ clerical duties, as and when requested by management.
• Create a culture that builds rewarding relationships that enables exceptional customer service and ethical conduct. etc.

Candidates that previously applied for the vacancy don’t need to re-apply

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful.

The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.

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We wish you all the best with your applications