SPECIALIST: CONTRACT MANAGEMENT

The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the
country in addition to the South African National Defence Force (SANDF) and the South African Police
Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management
Authority invites suitable candidates to apply for the following vacant position.

IMPORTANT INFORMATION FOR THE APPLICANTS

APPLICATIONS:
Applications must be –

• A fully completed BMA Employment Application Form downloadable from the BMA website, accompanied by a Comprehensive CV citing the start and end date (dd/mm/yr) of each employment period including the details of at least two contactable employment references (as recent as possible),
• Applications must be forwarded to the correct email address, all applications forwarded to the incorrect email address will not be considered.
• Copies of educational qualifications, ID or driver’s licence must not be included with the application.
  Inclusion of these extra attachments might exceed the size limit, with the possibility that email may not be received;
• Only shortlisted candidates will be required to submit certified copies of their qualifications, ID document, a valid driver’s licence on/before the date of the interview. Applicants in possession of foreign qualification(s); have a responsibility to simultaneously to ensure that such qualification(s) is/are accompanied by an evaluation certificate obtained from the South African Qualifications Authority (SAQA) to confirm the appropriate National Qualifications Framework (NQF) Level.
• Should you not be contacted within 5 months of closing of the advertisement, please consider your
  application to be unsuccessful.
• Failure to comply with any of the above instructions may result in the application being disqualified.
• Applications received after the closing date will not be considered.
• BMA RESERVES THE RIGHT TO FILL THE POST.

Closing Date: 3 November 2025

SELECTION:

• Shortlisted Candidates may be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional
  dimensions attached to the level of the post);
• Candidates potentially considered suitable will further be subjected to Employment Suitability Checks (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subject a mandatory vetting/security clearance appropriate to the level of the position

POSITION : SPECIALIST: CONTRACT MANAGEMENT
SALARY : R 925 200.00 to R1 130 800,00 (total cost to company)
JOB GRADE : D1
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : SUPPLY CHAIN MANAGEMENT
REFERENCE NUMBER : 1/4/2025
EMAIL ADDRESS : Specialist.ContactManagement@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications • Bachelor’s degree in Procurement/ Supply Chain Management,
Logistics or Purchasing (NQF Level 7) as recognised by SAQA

Minimum Experience

• Minimum of 4-6 years’ experience in Procurement or Strategic sourcing

Knowledge

• Good knowledge and understanding of the PFMA, Treasury Regulations and
  Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes,
  Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy
  Framework Act and its associated regulations.
• Good working knowledge of the Broad Based Black Economic
  Empowerment Act, 53 of 2003
• Contract Management
• Border Management Authority Act,2020.

Professional registration or license requirements

• None

Other requirements

• Flexibility in working hours will be required to meet demands of the
  role.
• May be required to work overtime.
• Valid driver’s License

Responsibilities/Duties

The successful candidate will be expected to perform the following duties;
Inspect the procurement documentation received from bidders for quotes of
less than 1 million, to ensure compliance. Observe the tender proceedings,
to ensure proper processes are being followed and records are maintained.
Review tender documents to ensure compliance, in line with SCM, PPPFA
and B-BBEE policy requirements. Advise Bid Specification Committee, Bid
Evaluation Committee and Bid Adjudication Committee on complex SCM
matters .Promoting the compliance and adherence to the SCM policy. Ensure
that SCM monthly and quarterly registers (quotations and tender) are
reviewed and submitted to the Senior Manager and Executive Manager
timeously. Propose enhancements / review of SCM Policy and procedures in
line with the changes in the National Treasury regulations, instruction notes
etc and ensure the same is implemented. Assist in the assessment and
investigation of irregular, fruitless and wasteful expenditure (IFWE) in
accordance with the IFWE guidelines and framework. Ensure through
compliance check that accurate and completeness. Overall Contract
Administration. Keep a record of non-complying suppliers captured on the
system. Perform declarations of interest checks, National Treasury restricted
database and defaulters list for all recommended bidders. Keep record all
National Treasury report submissions. Prepare reports on SCM overall
compliance status. Provide input into the development of SCM and Finance
policies, procedures and processes. Ensure compliance with all statutory or
legal requirements. Assist in identifying and adhering to fraud controls, risk
prevention principles, sound governance and compliance processes, and
tools to identify and manage risks. Maintain quality risk management
standards in line with relevant requirements. Maintain and enforce all related
Service Level Agreements to minimise business risk and ensure business
continuity. Support and provide evidence to all internal and external audit
requirements. Review related Standard Operating Procedures in
consultation with the Mangers to ensure business optimisation. Adhere to all
relevant laws, policies and Standard Operating Procedures throughout the
organisation. Build and maintain relationships with all BMA officers including
Governance Committees for the purposes of expectations management and
knowledge sharing. Provide advocacy on matters related to financial
accounting activities to make informed decisions. Represent and participate
in the organisation’s committees and tasks teams when required. Convene
and attend meetings and present findings and business cases to relevant
stakeholders when required. Implement timeous communication on progress
and challenges in achieving the operational plans to impacted stakeholders.
Ensure the effective implementation, management, monitoring of the
business unit’s budget, and mitigate and report on any variances. Provide
input in the planning and compilation of the business unit’s annual budget
aligned to the operational plans to support the implementation of set
objectives. Monitoring financial control, budget management and the
procurement process to ensure compliance with the legislation e.g. (PFMA,
PPPFA, and BBBEE). Ensure the deployment of proper financial controls to
manage the business unit budget. Report on and communicate any costs improvements and shortfalls. Ensure the enhancement of relevant
knowledge and skills through continuous coaching, mentoring and nurturing
of talent in the business unit. Create a high-performance culture and manage
team performance effectively by translating and communicating the annual
performance goals and measures into individual work plans based on agreed
upon objectives. Ensure the working environment contributes to improving
employee engagement, recognition and increased productivity. Ensure the
management of poor performance and disciplinary matters in line with the
BMA’s policies and procedures. Build and lead an effective and cohesive
team through the effective management of divisional resources. Drive the
implementation of talent acquisition, succession planning, development, and
retention strategies for the division

We wish you all the best with your applications.