Executive Secretary

To apply, click on the link at the end of the posts and all the best with your applications

APPLICATION REQUIREMENTS

• Complete the online job application form and attach all relevant and updated documents
  (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original
  documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to
  the vacancy.
• Applicants with membership in professional bodies need to provide a membership
  number and expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

DISCLAIMER

• The City of Johannesburg is currently recruiting and will not demand payment in any form
  for any job placement. All vacancies are advertised in newspapers and on the CoJ
  website.
• The City of Johannesburg applies the principles of employment equity as per the National
  legislation and policy guidelines and will consider designated groups in line with these
  requirements. We are an equal-opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are
  consenting that the personal information submitted as part of your application may be
  used for the purposes of the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgement of any kind shall not
  be an indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss, or liability of
  whatsoever nature arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.
• Any misrepresentation or failure to disclose material information on the application form
  or CV will automatically disqualify your application.

VACANCY CIRCULAR 150/2025 City of Johannesburg

DEPARTMENT: Group Corporate & Shared Services
BRANCH: Group Human Capital Management
DESIGNATION: Executive Secretary
REMUNERATION: R28 315,59 pm (basic salary, excluding benefits)
LOCATION: Nedbank Building, Newtown Junction,
141 Lilian Ngoyi St, Newtown

Minimum Requirements:

• Grade 12 plus Diploma in Secretarial Management, Office Management, or Office
  Administration, Business Management, Public Management, and any related qualification
  at NQF level 6;
• A minimum of three 3 years in a secretarial environment, with a degree of work outputs
  expected of the incumbent of this post, advanced communication skills are necessary,
  written and verbal reporting;
• Advanced communication skills as well as written and verbal reporting;
• Computer literacy (MS Software applications, Word, Excel, PowerPoint, Email and
  Internet).

Primary Function:
Coordinate activities and requirements associated with the office of the Group Head
through the application of administrative and secretarial procedures and the execution
of sequences associated with the communication, planning, prioritisation and
organisation of confidential and important appointments, events and meetings.

Key Performance Areas:

• Controls the administrative requirements associated with the Section/ Department by
  executing specific instructions and applied laid down procedures with respect to
  coordinating the Group Heads’ diary and events;
• Performs specific tasks/activities associated with the provision of administration and
  coordinated secretarial support;
• Maintain correspondence/ information and record-keeping system and access records of
  discussions, instructions, and correspondence;
• To effectively liaise and support the Group Head in ensuring qualitative communication,
  service delivery, in achieving the set audit and risk management objectives;
• To effectively liaise and support the Group Head in ensuring qualitative communication,
  service delivery, in achieving the set audit and risk management objectives.

Leading Competencies:

• Interpersonal skills and problem-solving skills;
• Good communication (verbal and written) skills;
• Good project management skills;
• Computer literacy, including MS Office Applications;
• Accountability, administration, and management skills;
• High level of confidentiality, planning, and organisational skills;
• Time Management, working independently, under pressure, and the ability to prioritise.

Core Competencies:

• Thorough knowledge of the responsibilities of an executive secretary;
• Sound knowledge of secretarial skills, including business English;
• Sound knowledge of office management;
• Ability to comprehend the varied activities of a large complex department sufficiently to
  handle the mass of items passing through the Group Head’s Office;
• Collaborative/Teamwork, Values and Integrity, Attention to detail, and quality-focused;
• Customer and Service Delivery Management (Batho Pele) Ethics, Professionalism.

“All suitably qualified candidates are encouraged to apply and will be
considered. The City of Johannesburg applies the principles of employment
equity as per National legislation and policy guidelines and will consider
designated groups in line with these requirements. Preference will be given to
previously disadvantaged groups, including those with disabilities.
Appointments will be made in accordance with the approved Employment
Equity Plan to promote its equitable representation in terms of race, gender and
disability.”

Please take note that only online applications will be considered. Please apply
by using the link below:
https://share-eu1.hsforms.com/16hmaBvK-TA-YbmSS0ujfIQew554

APPLY ONLINE VIA THIS LINK: www.joburg.org.za

ENQUIRIES ONLY:
Contact Person: Regina Hartley
Tel No: 065 880 8493

CLOSING DATE: WEDNESDAY, 07 JANUARY 2026

Applicants are respectfully informed that, if no notification of appointment/response is
received within six (6) weeks of the closing date, they must accept that their application
was unsuccessful. By submitting your application for a position at the City of
Johannesburg, you are consenting that the personal information submitted as part of
your application may be used for the purposes of the Recruitment and Selection and
related process. In terms of the Talent Acquisition Policy of the City of Johannesburg,
you hereby consent to the following risk checks should your application be shortlisted:

• Credit Record,
• CV validation,
• Employment record verification,
• Criminal check, and Identity validation.

We wish you all the best with your applications