Personal Assistant to Executive: Weather Climate Service

To apply, click on the link at the end of the posts and all the best with your applications

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of
Environmental Affairs and is governed by a Board. The organisation is an authoritative voice for weather
and climate related services in South Africa and is a member of the World Meteorological Organization
(WMO) to fulfil a range of international obligations of the government. South African Weather Service
(SAWS) strives to be a Weather and Climate Centre of Excellence providing innovative solutions to
ensure a weather-smart region, sustainable development and economic growth. The South African
Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic person to
undertake the role of:

Personal Assistant to Executive: Weather Climate Service
Salary Total Package: R301 500 – R411 799
Ref: WS01/012026
Centre: Centurion

Summary:
The position of Personal Assistant to the Executive – Weather Climate Service (WCS) is mainly
responsible to provide professional and efficient secretarial and administrative support to the
Executive. Maintaining executive’s diary and arranging meetings, conferences etc. Attending meetings
and taking minutes

Key Performance Areas:
KPI 1 Diary Management

• Manages the executive’s diary and schedules meetings and where applicable, book meeting
  rooms accordingly.
• Drafts meeting agendas and ensure the timeous distribution of meeting packs
• Accurate minute taking and timeous distribution of these and matters arising from meetings
• Follows up on action items from meetings to ensure completion within stipulated deadlines.
• Manage office in absence of Executive.

KPI 2 Hosting and Meeting Coordination

• Professionally greeting of the executive’s visitors on arrival at SAWS and escorting them to the
  Office/Boardroom.
• Organising the requisite refreshments for meetings where necessary

KPI 3 Administration/Office Support

• Managing the executive’s inbox, screen all correspondence and action them where appropriate
  and where relevant, ensures that the executive actions the items that need his attention.
• Answering and screening telephone calls and where applicable, forward these to the relevant
  employees.
• Accurate record keeping and filing of documents. Ensuring that classified and confidential
  documents are kept safely.
• Preparing reports, presentations, Board packs and correspondence accurately and swiftly.
• Typing of official letters, memorandums, and general correspondence for internal and external
  purposes.
• Coordinates logistical arrangements for the Executive in line with procurement process.
• Develops a database of contacts and updates regularly to ensure current information.

KPI 4 Travel Arrangements

• Manage the executive’s (or any other team member) travelling arrangements including –
  flights, accommodation, car hire, itinerary etc.
• Assist with the processing and submission of travelling claims the Executive’s return.

KPI 5 Stakeholder Management

• Acting as the point of contact among executives, employees, clients, and other external
  partners
• Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest,
  requests from auditors, performance agreements and assessments, APP reports etc.

Minimum Requirements:

• A National Diploma in administration or secretarial qualification (NQF 6).
• At least 5 years of relevant experience in an executive support role.
• Knowledge and experience related to Board submissions will also be an added advantage.

Attributes and Competencies:

• Excellent interpersonal skills
• Administrative skills
• Good organizational skills and detail oriented.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel)

Enquiries for the above-mentioned positions must be directed to:
Ms. Portia Takalani on Tel. (012) 367 6148

Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies to apply
for the above position and upload your (Comprehensive CV with certified copies of qualifications).

Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE
position and preference will be given to African Male/Female, Coloured Female, Indican
Male/Female. Correspondence will be limited to short-listed candidates only. Candidates who have
not been contacted within 3 months after the closing date of this advertisement, please accept that
your application was unsuccessful. The organization reserves the right not to fill this position. South
African Weather Service is an equal opportunity employer.

Closing Date: 28 January 2026

Click here to apply

We wish you all the best with your applications