Personal Assistant: Investigations and Committee Secretary

Position: Personal Assistant: Investigations and
Committee Secretary
Department: Investigations
Closing Date: 30 January 2026

1. JOB PURPOSE
   This position, which reports to the Director Investigations requires strong administrative and secretarial
   experience. The main responsibilities include:
   a) Providing high-level administrative support to the Director: Investigations and the
   Investigations Department, including diary management, stakeholder interactions, and
   procurement of department purchases.
   b) Acting as Secretary to the Investigations and Enforcement Committees, handling meeting
   scheduling, agenda preparation, minute-taking, and document management.
   c) Ensuring efficient and accurate management of physical and electronic information, as well as
   maintaining the database of open investigations and receipt of initial investigation responses.
   d) Supporting ad-hoc tasks as required while maintaining professionalism and high levels of
   accuracy in a fast-paced environment.

2. KEY PERFORMANCE AREAS
   Administrative assistance to Director: Investigations
   a) Diary management.
   b) Stakeholder interactions.
   c) Procurement of department purchases.
   d) Ad-hoc assistance.
   Administrative assistance to Investigations Department
   a) Follow-up on initial responses from Respondents and Complainants.
   b) Filing of correspondence.
   c) Maintain database of open investigations.
   d) Management of department physical and electronic information.
   Secretary to the Investigations and Enforcement Committees
   a) Scheduling of meetings and related arrangements.
   b) Preparation of agenda packs for meetings.c) Preparation of minutes of meetings.d) Filing of meeting documents.

3. KNOWLEDGE, EXPERIENCE AND ATTRIBUTES
   3.1. Qualifications and Previous work experience
   a) Bachelor of Business Administration (BBA) degree.
   b) Personal Assistant experience at executive level for a minimum period of 5 years.
   c) Excellent proficiency in MS Office.
   d) Working experience as a Committee Secretary would be advantageous.
   3.2. Attributes
   The following attributes are required of the incumbent:
   a) Unquestionable integrity and objectivity.
   b) Excellent attention to detail.
   c) Excellent verbal and written communication in English.
   d) Good interpersonal skills.
   e) Emotionally mature.
   f) Professional attitude.
   g) Able to work independently in a fast-paced environment.
   h) Deadline driven with high levels of accuracy.

HOW TO APPLY
Please electronically complete and submit the application form available at the following link: click
here

Electronic completion of all fields in the form is compulsory. Only fully completed and forms
submitted electronically at the above link will be considered. No late submissions will be considered

The IRBA is an employment equity employer. Correspondence will be limited to short listed
candidates only. Only candidates who meet the requirements should apply. The IRBA reserves
the right not to make an appointment. By applying, the applicant gives permission to the IRBA
to perform background, security, credit and reference checks and to verify documents and
qualifications. Shortlisted candidates will be asked to complete a psychometric assessment
before a final appointment is made.

In order to consider any application for employment, we will have to process your personal
information. The Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when
one processes another’s personal information, such collection, retention, dissemination and use
of that person’s personal information must be done in a lawful and transparent manner.

In order to give effect to the above right, the IRBA is under a duty to provide you with various
details pertaining to the processing of any applicants’ or their representatives’ personal
information. These details are housed under the HR Processing Notice, which can be accessed
and viewed on the IRBA website: https://www.irba.co.za/library/popi-act which HR Processing

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We wish you all the best with your applications