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31000026 – Administration Officer (Accounts)
Job Description
Key Responsibility Areas:
Responsible for the maintenance/updating of Contracts Database.
Capturing the contract details for all contracts, after having first analysed the pricing details, supplier details, and contractual details of new contracts to check for correctness.
Checking of payments on hold, contracts due for renewal, surety bond and release of payments where contractual requirements are met.
Prepares and forwards draft contract documents to Units or Managers (Supply Contracts) as applicable for approval and/or amendments.
Scrutinising all tenders received for patent contractual divergencies and clarifying issues prior to preparation of schedules.
Compiling schedules of all tenders received after clarifying divergencies with tenderer.
Assessing and preparing for payment all SEIFSA formula and metal, PVC etc, price adjustment claims.
Monitoring of non placement of orders under fixed quantity contacts, non receipt of surety bonds, completed contracts and drafting of completion certificates.
Receives and controls all samples submitted by tenderers and release thereof on acceptance of tenders.
Providing general clerical/administrative assistance for the Division as requested including attending to general supply contract queries and maintaining mailing lists of suppliers.
Competencies:
Organisational Awareness
Problem Solving
Planning & Organising
Procurement & Tenders
Information Management
Financial Process management
Communication
Service Delivery Orientation
Action & Outcome Orientation
Ethics & Accountability
Essential Requirements:
Diploma (NQF Level 6) in Supply Chain Management or Logistics or Procurement or any other related and equivalent qualification.
2 Years relevant experience.
Computer Literacy.
Preferred Requirements:
3 Years relevant experience.
This post reports to CONTRACTS OFFICER
Qualifications
Essential Experience • 2 Years relevant experience., Computer Literacy. Preferred Experience • 3 Years relevant experience. Essential Qualifications • Diploma (NQF Level 6) in Supply Chain Management or Logistics or Procurement or any other related and equivalent qualification., Valid motor vehicle drivers license (Code B). Preferred Qualifications • None.
Click here to apply
71000180 – CLERK
Job Description
- Key Responsibility Areas:
- Handles telephonic and counter queries.
- Records returned mail from the Post Office.
- Maintains a proper filing system in respect of correspondences.
- Facilitates appointment for the relevant officials.
- Competencies:
- Attention to Detail.
- Ethics and Professionalism.
- Organisational Awareness.
- Planning and Organising.
- Business Processes.
- Use of Technology.
- Data Processing & Analysis.
- Interpersonal Relationships.
- Communication.
- Client Orientation and Customer Focus.
- Action Orientation.
- Learning Orientation.
Qualifications
- Essential Requirements:
- Grade 12 (NQF Level 4) or equivalent.
- 3 months relevant experience.
- Computer literacy.
Preferred requirements: - 6 months relevant experience.
Click here to apply
70000560 – ADMINISTRATOR (PROJECTS)
Job Description
Key Responsibility Areas:
Maintenance of the databases.
Coordinating training sessions and preparation of training material.
Execution of tasks within projects as per project plan.
Filing and maintaining appropriate working papers for internal records and audit purposes.
Provide administrative support to the Principal Project Officers and Financial Officers in conducting special investigations and projects.
Follow up on project implementation of project recommendations.
Keeping abreast of the latest project management tools, systems, technology and techniques.
Competencies:
Accounting.
Financial Management.
Financial Process Management.
Costing.
Financial Reporting.
Organisational Awareness.
Problem Solving.
Planning and Organising.
Communication.
Interpersonal Relationships.
Cognitive ability.
Team Orientation.
Essential Requirements:
Grade 12 (NQF Level 4) or equivalent with Mathematics Core and/or Accounting and a certificate in the Financial field.
Valid motor vehicle driving license.
3 years relevant experience.
Computer Literacy.
Preferred Requirements:
• Tertiary Qualification (NQF Level 6) in Accounting or Auditing with Financial Accounting as a major subject or any other related and equivalent qualification.
• 4 Years relevant experience.
This post reports to SENIOR MANAGER (SPECIAL PROJECTS AND COST SAVINGS)
Click here to apply
22000194 – PROJECT ADMINISTRATOR (CAPITAL PROJECTS)
Job Description
Key Responsibility Areas:
•Co-ordinating and managing consultants
•Performing an administrative supportive function
•Monitoring and tracks project budget of infrastructure delivery projects
•Conducting or co-ordinates research and investigations into various aspects of projects
•Assisting the Project Executive and Senior Project Manager in obtaining funding for projects
•Providing project administrative assistance to multi-disciplinary project teams
•Undertaking related assignments
Competencies:
•Discipline Specific Skills
•Planning & Organising
•Monitoring & Control
•Organisational Awareness
•Attention to Detail
•Problem Solving
•Negotiation
•Interpersonal Relationships
•Action & Outcome Orientation
•Resilience
•Learning Orientation
•Accountability & ethical Conduct
Qualifications
Essential Requirements:
•Diploma (NQF Level 6) in Development Studies or any other related and equivalent qualification.
•Valid motor vehicle driving license.
•2 Years relevant experience.
•Computer Literacy.
About Us
The eThekwini Metropolitan Municipality is a metropolitan municipality, created in 2000, that includes the city of Durban and surrounding towns. eThekwini is one of the 11 districts of the KwaZulu-Natal province of South Africa.
Click here to apply
31000856 – ADMINISTRATOR (STATISTICS)
Job Description
Key Responsibility Areas:
Assists the Statistics Officer in the preparation of monthly reports on the status of Black Economic Empowerment within eThekwini Municipality in terms of the contracts/business value awarded to.
Collates and prepares monthly reports on the status of tenders processed through each of the BID Committees and appeals to contract awards throughout eThekwini Municipality.
Collates and prepares monthly reports on the status of non-tender procurement of goods, services, works and professional services.
Collates and prepares monthly reports on the status of companies registered on the Contractor/Supplier Database.
Assists the Statistics Officer in the analysis and interpretation of all Procurement and SCM-related statistics and identifies trends to inform short, medium and long term strategic planning and facilitates decision making.
Assists the Statistics Officer in undertaking of research projects and drafting of reports.
Assists the Statistics Officer in the provision of mentorship and support to the SCM Directorates learners and guides them on statistical and research related matters.
Represents the Statistics Officer at meetings/gatherings convened by other departments/Municipalities/stakeholders.
Assists the Statistics Officer by interacting with stakeholders and establishing their statistical information needs and providing the required information.
Competencies:
Written Communication.
Problem Solving.
Planning and Organizing.
Learning Orientation.
Financial Reporting.
Resilience.
Learning Orientation.
Coaching and Mentoring.
Essential Requirements:
Grade 12 (NQF Level 4) and an Administrative Certificate.
Valid motor vehicle driving license.
3 Years relevant experience.
Computer Literacy.
Preferred Requirements:
Diploma (NQF Level 6) or equivalent in the Administration field.
4 Years relevant experience.
Click here to apply
72000056 – CHIEF ESTATES OFFICER (RESIDENTIAL PROP)
Job Description
- Key Responsibility Areas:
- Identifies and defines immediate, short- and long-term objectives associated with the sale of municipal owned land for residential development.
- Controls outcomes associated with productivity and performance of personnel.
- Interrogates and investigates applications from the public.
- Implements and administers the sale of the municipal owned immovable property.
- Administers, controls and checks the post sales process.
- Investigates and concludes ancillary transactions to give effect to council programmes.
- Controls and implements spending with budgetary constraints and prepares monthly and quarterly reports on the financial implications of the section.
- Administers and controls the document flow of the section.
Competencies:- Organisational Awareness.
- Conceptual Thinking.
- Project Management.
- Technology Usage.
- Communication.
- Resilience.
- Problem Solving.
- Team Orientation.
- Direction Setting.
- Impact and Influence.
- Coaching and Mentoring,
Essential Requirements:- Tertiary qualification (NQF Level 6) in the Real Estate or Property Management or Built Environment (e.g. Town Planning or Housing) or Administration field or any other related and equivalent qualification.
- Valid motor vehicle driving license
- 5 Years relevant experience.
- Computer Literacy.
Preferred Requirements:
- Tertiary qualification (NQF Level 7) in the Real Estate or Property Management or Built Environment (e.g. Town Planning or Housing) or Administration field or any other related and equivalent qualification.
- 6 Years relevant experience.
Click here to apply
31000062 – FUEL ATTENDANT
Job Description
Key Responsibility Areas:
Controls the issuing of fuel and oil.
Undertakes information recording and attends to queries emanating from the capturing process.
Controls fuel stock.
Ensures safety of operations and compliance with safety regulations.
Assists with the general Stores operations, i.e. counting and recording of stock, issuing/receiving of goods and applying safe storage, packing and loading practices.
Competencies:
Managing Work
Workplace Safety
Task Accountability
Service Delivery Orientation
Communication
Action Orientation
Resilience
Accountability & Ethical Conduct.
Essential Requirements:
An appropriate level of primary education.
6 Months relevant experience.
Preferred Requirements:
An appropriate level of secondary education.
1 Year relevant experience
This post reports to SENIOR STOREKEEPER
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31000556 – STORES CONTROLLER
Job Description
Key Responsibility Areas:
Define inventory parameters on the Inventory window.
Implement and oversee the stocktaking process through monthly, quarterly and yearly method.
Maximize the warehouse space.
Manage Fuel Stations.
Planning, controlling and organizing the various administrative functions as well as the Human Capital function of the warehouse and stores.
Offer customer service excellence.
Plan and manage demand for products and services.
Manage all contracts for stock.
Contributes towards the development and implementation of all project plans for the section.
Monitor the disposal of all the redundant office furniture, scrap tyres and stock.
Carry out the health and safety duties in all matters pertaining to the implementation of the occupational health and safety act.
Lead, guide, control and manage monthly, quarterly and annual reports.
Control and manage corporate procurement stores business directorate budget.
Competencies:
Organisational Awareness
Problem Solving
Planning & Organising
Procurement & Tenders
Information Management
Financial Process Management
Communication
Service Delivery Orientation
Action & Outcome Orientation
Ethics & Accountability
Team Orientation
Coaching & Mentoring
Essential Requirements:
Tertiary qualification (NQF Level 6) in Supply Chain Management or Finance or Public Administration.
Valid motor vehicle driving license
3 Years relevant experience.
Computer Literacy.
Preferred Requirements:
Tertiary qualification (NQF Level 7) in Supply Chain Management or Finance or Public Administration.
4 Years relevant experience.
This post reports to MANAGER (WAREHOUSE AND INVENTORY STORES)
Click here to apply
71000084 – Administrator
Job Description
- Key Responsibility Areas:
- Scrutinize all Age Analysis
- Request sterner action and/or the removal thereof of electricity/ water meters in the event of no payments but advance of meter readings, illegal connections and reconnections.
- Perform credit restrictions via the Credit Bureau.
- Investigate all dishonored cheque payments.
- Attend to all Correspondence, telephonic and counter queries.
- Guide new staff members in all facets of the Branch operations.
- Review all applications for extended payment periods i.r.o. overdue accounts.
Competencies:
- Written Communication.
- Oral Communication.
- Attention to Detail.
- Influencing.
- Ethics and Professionalism.
- Organizational Awareness.
- Problem Solving.
- Business Processes.
- Use of Technology.
- Client Orientation and Customer.
- Action Orientation.
- Resilience.
Essential Requirements:
- Grade 12 (NQF Level 4) or equivalent with Mathematics Core and/or Accounting.
- 3 years relevant experience.
- Computer Literacy.
Preferred Requirements:
- Diploma (NQF Level 6) or equivalent in Accounting.
- 4 Years relevant experience.
Qualifications
Essential Experience • 3 years relevant experience, Computer Literacy. Preferred Experience • 4 Years relevant experience. Essential Qualifications • Computer Literacy., Grade 12 (NQF Level 4) or equivalent with Mathematics Core and/or Accounting. Preferred Qualifications • Diploma (NQF Level 6) or equivalent in Accounting.
Click here to apply
71001696 – Senior Controller
Job Description
- Key Responsibility Areas:
- Supervises the work process flow and staff.
- Refers unresolved disputes on accounts to relevant departments.
- Participates in team-based problem solving.
- Authorise the following transactions, non-action of printed disconnections, re-connections, adjustments, “Arrangements to Pay” vouchers and name change on accounts.
- Prepares and interprets reports and statistics.
- Addresses queries which are of a more complex nature.
- Motivates for system changes / improvements.
- Authorises the removal of red listed debtors from Credit Bureau data-base.
- Attends court proceedings to provide evidence.
- Provides legal departments with further particulars for defended matters.
- Scrutinises all suspended accounts in order to collect debts from previous owners.
- Reviews all applications for extended payment periods i.r.o. overdue accounts.
- Obtains personal sureties or guarantees from directors, members or owners of business to ensure that debts are adequately covered.
- Monitors the reviewal of security held for all business accounts.
- Submits for approval all applications in excess of stipulated amount to the accountant or manager.
Competencies:
- Attention to Detail.
- Ethics and Professionalism.
- Organisational Awareness.
- Accounting.
- Financial Reporting.
- Use of Technology.
Essential Requirements:
- Diploma (NQF Level 6) or equivalent in Finance
- Valid motor vehicle driving license.
- 3 Years relevant experience.
- Computer Literacy.
Preferred Requirements:
- 4 Years relevant experience.
Qualifications
Essential Experience • 3 Years relevant experience., Computer Literacy. Preferred Experience • 4 Years relevant experience. Essential Qualifications • Diploma (NQF Level 6) or equivalent in Finance., Valid motor vehicle driving license. Preferred Qualifications • Nil.
Click here to apply
44016660 – Principal Clerk
Job Description
• Managing the administrative and reception service for the Senior Manager.
•Issuing permit for the use of approved showgrounds, parks, open spaces, lecture rooms, trails etc.
• Receiving and processing complaints from members of the public.
• Liaising with other Departments / Organisations / members public on a wide range of issues.
• Maintains the computerised record of all their relevant districts, operational / capital votes.
• Updating a variety of computerised records related to the operation of their Districts.
• Recording and monitoring monthly electricity, water and telephone accounts.
• Managing the control of the Districts “petty cash”
• Complying requisitions, service orders and other requests for services for their District.
• Maintaining statistics related to the operation of their section.
• Co-ordinating and compiles monthly reports for their Section.
• Maintaining Trust Fund records and may be required to undertake the banking of monies received.
• Checking the daily attendance register. • Attending staff queries.
• Providing relief to the other Administrative Assistants in the Department.
Competencies:
• Written communication.
• Oral communication.
• Attention to detail.
• Ethics and professionalism.
• Organisational awareness.
• Problem solving.
• Planning and organising.
• Business processes.
• Use of technology.
• Data processing & analysis.
• Communication.
• Service delivery orientation.
• Cognitive ability.
Qualifications
Essential Requirements:
• Grade 12 (NQF Level 4) or equivalent.
• Valid motor vehicle driving license.
• 2 Years relevant experience.
• Computer Literacy.
Preferred Requirements:
• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate.
• 3 years relevant experience
About Us
The eThekwini Metropolitan Municipality is a metropolitan municipality, created in 2000, that includes the city of Durban and surrounding towns. eThekwini is one of the 11 districts of the KwaZulu-Natal province of South Africa.
Click here to apply
33003834 – Principal Clerk
Job Description
Key Responsibility Areas:
•Undertake reception duties and ensure a smooth and efficient operation of the front desk.
•Undertaking clerical duties such as filing, faxing, photocopying and ordering of stationery.
•Capturing of data, collating information and creating service orders and requisitions.
•Co-ordinate, schedule and take minutes of the meetings for the division.
•Retrieve, gather, collate and consolidate information from relevant managers in order to compile reports as required.
Competencies:
•Attention to Detail
•Organisational Awareness
•Problem Solving
•Planning & Organising
•Use of Technology
•Data Processing & Analysis
•Communication
•Client Orientation & Customer Focus
•Learning Orientation
•Team Orientation
•Coaching & Mentoring
Essential Requirements:
•Grade 12 (NQF Level 4) or equivalent.
•2 Years relevant experience.
•Computer Literacy.
Preferred Requirements:
•Grade 12 (NQF Level 4) or equivalent and a certificate in Administrative field.
•3 Years relevant experience.
This post reports to SPECIALIST ENGINEER (ENGINEERING SUPPORT)
Qualifications
Essential Experience • 12 Months relevant experience., Computer Literacy. Preferred Experience • 18 Months relevant experience. Essential Qualifications • Matric/Grade 12.
Click here to apply
31000782 – Administration Officer
Job Description
Key Responsibility Areas:
Assists the tender officer with all matters pertaining to tenders.
Attends the Bid Committee meetings and deals with all resultant action emanating therefrom.
Assists the tender officer with the administration of tenders.
Competencies:
Problem Solving
Planning & Organising
Procurement & Tenders
Task Management
Communication
Interpersonal Relationships
Ethics & Accountability
Resilience
Team Orientation
Coaching & Mentoring
Essential Requirements:
Grade 12 (NQF Level 4) or equivalent and a certificate in Supply Chain Management or Logistics or Procurement or Accounting or Finance.
Valid motor vehicle driving license.
3 years relevant experience
Computer Literacy.
Preferred Requirements:
Diploma (NQF Level 6) in Supply Chain Management or Logistic or Procurements or Accounting or Finance.
4 years relevant experience.
This post reports to MANAGER (TENDERS AND CONTRACTS)
Qualifications
Essential Experience • 6 Months relevant experience. Preferred Experience • 12 Months relevant experience. Essential Qualifications • An appropriate level of secondary education.
Click here to apply
31000904 – Administrator (Tender & Contracts Verification)
Job Description
Key Responsibility Areas:
Verifies all public tenders submitted for consideration by the Bid Committees and investigate discrepancies.
Liaises with Divisions where discrepancies are found and prepares memos/reports related thereto.
Assists and advises emerging contractors / tenders in respect of procurement policy and tender requirements.
Assists the Tender Officers with the opening of tenders in so far as date stamping of tender forms and initials each page of the tender document and all figures inserted thereon.
Checks the validity of contract price escalation claims against the contract documents.
Reports on all discrepancies and extra expense to the Council in respect of the Procurement Policy.
Competencies:
Problem Solving
Planning & Organising
Procurement & Tenders
Task Management
Communication
Interpersonal Relationships
Ethics & Accountability
Resilience
Team Orientation
Coaching & Mentoring.
Essential Requirements:
Grade 12 (NQF Level 4) or equivalent and a certificate in Supply Chain Management or Logistics or Procurement or Accounting or Finance.
Valid motor vehicle driving license.
2 Years relevant experience.
Computer Literacy.
Preferred Requirements:
Diploma (NQF Level 6) in Supply Chain Management or Logistic or Procurements or Accounting or Finance.
3 Years relevant experience.
This post reports to MANAGER (TENDERS AND CONTRACTS)
Qualifications
Essential Experience • 2 Years relevant experience., Computer Literacy. Preferred Experience • 3 Years relevant practical experience in accounting, auditing and clerical work with knowledge of the Councils Procurement Policy and Tender process. Essential Qualifications • Matric/Grade 12 plus relevant certificate accredited by SAQA. Preferred Qualifications • Relevant 3 year tertiary qualification, i.e. Diploma or Degree.
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71001316 – PRINCIPAL CLERK
Job Description
Key Responsibility Areas:
To provide input with the preparation of annual Operating & Capital budgets.
Contribute to the preparation of the Annual Financial Statements.
Contribute to the preparation of monthly Capital and Operating comparatives.
Contribute to Reconciling RMS debtors.
Compilation of financial reporting of grants.
Preparation of payment vouchers, private jobbing, financial certificate and vote transfers.
Provide support with Internal and External Audit queries.
Attending meetings.
Competencies:
Accounting
Budgeting
Financial Management
Costing
Organisational Awareness
Planning & Organising
Communication
Learning Orientation
Team Orientation
Essential Requirements:
Grade 12 (NQF Level 4) or equivalent with Mathematics Core and/or Accounting.
Valid motor vehicle driving license.
2 Years relevant experience.
Computer Literacy.
Preferred Requirements:
Diploma (NQF Level 6) in Accounting.
3 Years relevant experience.
This post reports to ACCOUNTANT
Click here to apply
31000208 – Buyer
Job Description
Key Responsibility Areas:
Procuring materials using the JDE computerised purchasing and stores systems, processing non-stock and stock orders for the Council, local and general elections.
Implementing the financial regulations and Council procurement procedures.
Sourcing suitable suppliers telephonically and through the source-link network for obtaining quotations.
Prioritizing the urgency of requisitions, correction of requisitions with the correct descriptions.
Generating the manual reorder reports for code 7 commodities for various stores.
Implementing the ABE procurement policy.
Preparing schedule of quotes for adjudication and awarding of orders based on the ABE and WEO formula.
Liaising with various service units, inter departments and store personnel regarding stock outs, item descriptions, etc.
Interviewing supplier representatives regarding ongoing development.
Assisting accounts personnel with various price discrepancies and approve/reject where necessary as per quote.
Competencies:
Organisational Awareness.
Problem Solving.
Information Management.
Financial Process Management.
Interpersonal Relationships.
Communication.
Resilience.
Ethics and Accountability.
Impact and Influence.
Team Orientation.
Direction Setting.
Essential Requirements:
Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement.
Valid motor vehicle driving license.
2 Years relevant experience.
Computer Literacy.
Preferred Requirements:
Tertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or Procurement.
3 years relevant experience
This post reports to SENIOR BUYER
Qualifications
Essential Experience • 2 Years relevant experience., Computer Literacy. Preferred Experience • 3 years relevant experience Essential Qualifications • Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement., Valid motor vehicle driving license Preferred Qualifications • Tertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or Procurement.
Click here to apply
We wish you all the best with your applications
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