SCANNING OPERATOR

DEPARTMENT OF COOPERATIVE GOVERNANCE

The vision of the Department of Cooperative Governance is one of having a well co-ordinated system of
Government consisting of National, Provincial and Local spheres working together to achieve
sustainable development and service delivery. The Department intends to invest in human capital,
increase integrated technical capacity directed at service delivery and promote representivity in the
Department through the filling of this post. Women and persons with disabilities are encouraged to
apply.

APPLICATIONS : Applications must be submitted electronically via the link to: DCoG Recruitment
Application Form – Fill out form
For application enquiries email: ICTBusinessApplications@cogta.gov.za

CLOSING DATE : 29 May 2026

NOTE : Applicants are advised that a new application for employment (Z83) has been
in effect since 1 January 2021. The new application for employment form can
be downloaded at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. Applications
submitted using the old Z83 form will not be accepted. Applications must be
accompanied by a comprehensive CV, with specific starting and ending dates
in all relevant positions and clarity on the levels and ranks pertaining to
experience, as well as current remuneration package, as well as at least 2
contactable references. A recommended CV template is available on the
department’s website on www.cogta.gov.za, click on the jobs tab. Only
shortlisted candidates will be requested to submit certified documents/ copies
on or before the interviews. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualifications Authority (SAQA).
Incomplete applications or applications received after the closing date will not
be considered. All shortlisted candidates, including the SMS, shall undertake
two pre-entry assessments. One will be a practical exercise to determine a
candidate’s suitability based on the post’s technical and generic requirements
and the other must be an integrity (ethical conduct) assessment. Following the
interview and technical exercise(s), the selection panel will recommend
candidates to attend a generic managerial competency assessment (in
compliance with the DPSA directive on the implementation of competencybased assessments). The competency assessment will be testing generic
managerial competencies using the mandated DPSA SMS competency
assessment tools. Core competencies: Strategic capacity and leadership.
People management and empowerment. Advanced programme and project
management. Change management. Financial management. Process
Competencies: Knowledge management. Service Delivery Innovation.
Advanced problem-solving and analysis. Client orientation and customer
focus. Advanced communication skills (written and verbal). The successful
candidate will be appointed to positive results of a pre-employment screening
process which includes criminal, credit, citizenship checks and verification of
educational qualification certificates. The successful candidate will be
appointed to probation for a period of 12 months and will be required to sign a
performance agreement. It is important to note that it is the applicant’s
responsibility to ensure that all information and attachments in support of the
application are submitted by the due date. Correspondence will be limited to
short-listed candidates only. If you have not been contacted within three
months of the closing date of the advertisement, please accept that your
application has been unsuccessful. The Department reserves the right to make
an appointment. The requirements for appointment at Senior Management
Service level include the successful completion of Senior Management Preentry Programme as endorsed by the National School of Government, which
can be accessed using the following link: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Candidates must provide proof of
successful completion of the course prior to appointment. Persons with
disabilities are encouraged to apply

POST 16/10 : SCANNING OPERATOR REF NO: DCOG-SCO

This is a re-advertisement, candidates who previously applied are encouraged
to re-apply, as previous applications will not be considered.
SALARY : R170 226 per annum (Level 03)

CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification. No experience required.
Proficiency in MS Excel and MS Word. Generic Competencies: Quality of work.
Initiative. Interpersonal Relations. Planning and Execution. Reliability.
Communication (verbal and written. Teamwork. Technical Competencies: In
depth knowledge of Registry procedure manual. Operating high volume copy
and scanning equipment. Intermediate level proficiency with MS Word, Excel,
Google Suite. Courier services.

DUTIES : The successful candidate will perform the following duties: Disassemble and
prepare documents for scanning in line with standard operating procedures.
Scan, index and export documents to the electronic record management
system. Establish and maintain quality controls and assurance to ensure
accurate digitized documents. Re-assemble and organise documents to their
original state after scanning for physical filing. Assist in rendering registry
services in the Department.

ENQUIRIES : Ms S Chiloane Tel No: (012) 334 0887

We wish you all the best with your applications