Administrator: People and Culture

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Closing Date	2026/09/30
Reference Number	LAN260918-1
Job Title	Administrator: People and Culture
Division	People and Culture
Unit	HR Business Partners
Job Type Classification	Permanent
Location – Country	South Africa
Location – Province	Gauteng
Location – Town / City	Woodmead

Job Advert Summary

(Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production credit. The Land Bank provides financial services that have moved with the times and continues to provide services to agri-business and constantly reviews its offerings to ensure that they match the needs of an industry. As change has swept across the sector in South Africa the socio-economic makeup of agriculture has altered, bringing new entrants from historically disadvantaged backgrounds on to the land, these new farmers, facing the challenges of establishing sustainable agri-businesses across the agricultural value chain, Land Bank has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.

MAIN PURPOSE OF THE JOB

To provide Human Capital administrative support within the appropriate governance frameworks to the Business Partner: People and Culutre on all aspects of the Human Capital Value Chain enabling effective and efficient delivery of services to respective Land Bank Group divisions.

Key Performance Areas

Provide administrative and logistical support to the Business Partner: People and Culture on the recruitment and termination process

Recruitment and Selection

Confirm vacancy position number on SAP/ organizational structure
Place advertisement internally or externally through the E-Recruitment system
Provide Business Partner with longlist CVs
Coordinate the interview process with the panel and shortlisted candidates,
Coordinate post interview process and follow HR checklist e.g. ITC and reference check
Prepare appointment file for sign-off for the successful candidate identified & send the signed appointment letter to the candidate
Receive signed offer letter from candidate & submit appointment documents to payroll for pre-hire for further processing
Ensure all relevant departments are informed of the new hire
Ensure that all positions is properly closed on the E-recruitment systems and unsuccessful candidates are regretted on the E-Recruitment system
Ensure the appointment is saved electronically in the relevant folders
Ensure new hire information is communicated bankwide
Termination process

Receives the termination letter from the Business Partner for processing
Ensure that the letter is approved by the relevant Line Manager
Follow up with IT to ensure all Land Bank assets have been handed in by the employee.
Upon receipt of all termination information (signed checklist), prepare information for submission to payroll for processing
2. Provide administrative support to the Business Partner team in the implementation the Human Capital Deliverables and/projects

Provide administration support during the exit process for employees leaving the Land Bank
Provide logistical and operational support with regard to labour relations issues to ensure that timeframes as dictated in the relevant policies are adhered to.
Participate as a team member in HC/ ad-hoc projects in order to provide inputs and implement the project plan roll-out bank wide. .
Provide advice to employee on day to day operational queries
Provide minutes of meeting if and when required, i.e. Employment Equity and Skills Development meeting
Setting up meeting between the Business Partner: People and Culture and the business
Obtaining relevant information from newly hired canddiates in preparation of the new hire communication
Provide administrative support in the rolling out of key strategic projects, i.e. Employee Wellness days
3. Provide administrative support to the Business Partner: People and Culuture in the administration of leave management and performance management processes

Provide administrative support to the Business Partner: People and Culuture to track all performance contracts at the beginning of the financial year
Assit the Business Partner with the quality assurance of the performance contract
Maintain database of performance contracts for the business
Send reminders for outstanding contracts or reviews and outstanding leave balances
Provide administrative support to the Business Partner: People and Culture to track all performance reviews and follow up on outstanding reviews
4. Ensure accurate and proper record keeping of all Human Capital information, i.e. electronic recruitment files, termination folder and the provisions of quality HC reports

Collect the required data from all relevant sources
Verify the data to ensure that only applicable data is in the report
Collate the data into the required format and provide a narrative for the Business Partner to produce the report for MANCO meetings
Generate the report utilizing the information in accordance with policies and procedures
Archive the data report for future reference purposes
Compile the report in accordance with policies, procedures and legal requirements
5. Quality and Accuracy of Employee, payroll and finance data

Ensure Employee files have all the relevant information correctly completed as per the checklist
Ensure that recruitment files is completed ito of the checklist and filed for record keeping
Ensure submissions to payroll is correct and on time
Ensure that all documents is completed correctly
Ensure that invoices are correctly processed
Ensure all payroll submissions are completely correctly and send to payroll as per the required time frames.

Preferred Minimum Education and Experience
Degree in Human Resources Management or Business Administration
5 years Solid HR administration experience within the HR value chain
5 years experience in terms of HC systems, i.e. online recruitment systems and SAP HC
Critical Competencies
Policies and Procedures
Recruitment and Selection Principles
Legislation
Administration
Records Management
HC Systems and Process
Problem solving
Additional Requirements
Extended hours as and when required