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Remote Phone Receptionist
Introduction
Rekall Technologies is a United States–based Managed IT Services Provider (MSP) seeking a reliable Remote Phone Receptionist to handle all incoming calls, voicemails, and help to create tickets for our Helpdesk Technicians. We are based in America, so this position would be fully remote. We are looking for someone to cover the hours between 8am-5pm EST.
Duties & Responsibilities
Duties & Responsibilities
- Switchboard Management: Operate company multi-line telephone systems, screening, answering, and directing incoming calls to the appropriate departments or staff members.
- Message Handling: Record and relay accurate messages via email, internal messaging platforms, or corporate communication groups (e.g., Microsoft Teams) when staff are unavailable.
- General Correspondence: Manage company inboxes, respond to general public queries, and forward specific requests to the relevant units.
Desired Experience & Qualification
Desired Experience & Qualification
- Education: A National Senior Certificate (Matric / Grade 12)
- Experience: 1 to 3+ years of proven experience in a receptionist, switchboard operating, or customer service role.
- Language Skills: Exceptional verbal and written communication skills in English.
- Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment (printers, scanners).
- Telephone Etiquette: A clear, polite, and professional speaking voice with a high customer-service orientation.
- Organization & Multitasking: Ability to handle high call volumes without losing attention to detail.
- Composure: Capacity to remain calm and empathetic when dealing with frustrated or demanding clients.
- Discretion: High level of integrity when handling confidential corporate and personal information.
Package & Remuneration
R100,000 – R200,000 per year
Click here to apply
Receptionist – Major Tech
Introduction
We are looking for someone who is friendly, approachable, professional and confident, with a positive attitude and a genuine willingness to assist others. The ideal candidate will be comfortable interacting with people at all levels of the organisation and will take pride in being the welcoming first point of contact for the company.
Job Purpose
We are looking for a professional, friendly and well-organised Receptionist to join our Head Office team. The successful candidate will be responsible for managing the reception area and nationwide switchboard, ensuring that all incoming calls and visitors are handled efficiently and professionally.
As the first point of contact for the company, the Receptionist will play an important role in creating a positive experience for customers, suppliers, employees and other stakeholders.
Duties & Responsibilities
Key Responsibilities
- Manage and operate the nationwide company switchboard, answering and directing incoming calls to the appropriate departments or employees.
- Professionally and efficiently handle high volumes of incoming telephone calls.
- Take and relay messages accurately when employees are unavailable.
- Greet and welcome visitors to Head Office in a friendly and professional manner.
- Direct visitors to the relevant employee or department and ensure appropriate visitor procedures are followed.
- Provide general information to callers and visitors where appropriate.
- Maintain a professional, neat and welcoming reception area.
- Assist with general administrative and reception-related duties.
- Receive and distribute incoming mail, parcels and other deliveries.
- Assist with outgoing courier arrangements where required.
- Maintain accurate contact lists and ensure switchboard information is kept up to date.
- Assist with coordinating meeting room bookings and welcoming visitors attending meetings.
- Provide general administrative support to the Head Office team when required.
- Handle confidential and sensitive information with discretion.
- Escalate queries or calls to the appropriate department or employee when necessary.
- Maintain a high level of customer service and professionalism in all interactions.
- Perform any other reasonable duties related to the position.
Desired Experience & Qualification
Minimum Requirements
- Grade 12 / Matric.
- Previous experience in a Receptionist, Switchboard Operator, Front Desk or Administrative role.
- Previous experience operating a multi-line switchboard will be advantageous.
- Excellent verbal and written communication skills.
- Professional telephone etiquette.
- Strong interpersonal and customer service skills.
- Good organisational and administrative skills.
- Computer literate, with proficiency in Microsoft Office.
- Ability to work under pressure and manage multiple calls and requests simultaneously.
- Professional appearance and manner.
- Excellent attention to detail.
- Ability to work independently as well as part of a team.
Key Competencies
- Professionalism
- Customer service orientation
- Excellent communication skills
- Telephone etiquette
- Organisation and time management
- Attention to detail
- Reliability and punctuality
- Interpersonal skills
- Ability to multitask
- Confidentiality and discretion
- Problem-solving ability
Package & Remuneration
Basic Salary: R11 000 p.m.
50% Medical Aid Cover – Discovery Health
Group Life Cover
Click here to apply
Receptionist – Century City, Cape Town
Introduction
My client within the Pharma/Related industry is seeking a experienced and very professional Receptionist. Full command of English and Afrikaans essential, and it must be somoen well presented and well spoken.
Duties & Responsibilities
The duties is a mix of customer service, administrative, and organizational tasks, which include the following:
Customer Service & Front Desk
- Greeting and welcoming visitors, clients, and guests
- Directing visitors to the appropriate person or department
- Answering questions and providing general information
- Maintaining a professional and tidy reception area
Communication
- Answering, screening, and forwarding phone calls
- Taking and relaying messages
- Managing email inquiries (general inboxes)
- Receiving and distributing mail, packages, and deliveries
- Arranging couriers and outgoing shipments
Administrative Support
- Scheduling appointments and managing meeting room bookings
- Data entry and maintaining records/databases
- Photocopying, scanning, and filing documents
- Typing correspondence, memos, and reports
- Ordering office supplies and keeping inventory
- Handling petty cash or basic invoicing (in some roles)
Security & Access
- Issuing visitor badges and managing sign-in logs
- Monitoring access to the building or office
- Following security and emergency procedures
Coordination & Miscellaneous
- Coordinating with maintenance, cleaning, and security staff
- Assisting other departments with clerical tasks
- Booking travel or accommodations (senior receptionist roles)
- Supporting event setup or meeting preparation
Key Skills Required
- Clear communication and a professional manner
- Organization and multitasking
- Basic computer skills (MS Office, phone systems, scheduling software)
- Discretion and confidentiality
- Customer service orientation
Desired Experience & Qualification
Matric
Own Vehicle
Fully Bi-lingual – English and Afrikaans
Min 3 years reception experience in a professional environment.
Click here to apply
Temp Receptionist
Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it’s not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients
Duties & Responsibilities
Switchboard operator
Receiving clients
Desired Experience & Qualification
Experience on switchboard
Click here to apply
Receptionist (Remote)
Introduction
Remote (South Africa) | Supporting an International Company
Friday – Tuesday, 05:00 – 13:00 SAST | Full-Time
R22 000 per month
Unlock the flexibility of working from home while gaining high-value exposure with a leading international healthcare team.
As a Remote Receptionist in the dental field, you will own the end-to-end frontline patient experience, serving as the central point of contact for daily inbound communications, scheduling, and clinical workflow coordination. This role requires an operational professional capable of managing practitioner schedules and executing precise administrative tasks in a fast-paced environment. You will bridge patient care and daily practice operations with seamless efficiency. We are looking for a bubbly, confident professional who delivers exceptional client care.
What You’ll Do
- Frontline Communication: Professionally answer incoming VoIP/cloud calls with a clear, and a warm tone. Manage voicemails, inquiries, and client follow-ups promptly.
- Appointment & Calendar Management: Coordinate practitioner schedules, optimize appointment slots, send patient reminders, and seamlessly resolve last-minute calendar changes.
- Patient Intake & Administration: Maintain accurate digital patient records, update practice management systems, and manage intake documentation and general reporting.
- Clinical Workflow & Triage: Leverage healthcare terminology to screen inquiries, follow procedure-specific duration guidelines, and provide accurate pre-appointment instructions.
- Escalation & Confidentiality: Protect sensitive patient data while effectively triaging complex or urgent clinical queries to the appropriate internal teams.
What You Bring
- Experience & Certifications: 2+ years of administrative or receptionist experience, with prior remote work experience preferred.
- Core Technical/Specialized Skills: Proficiency with practice management software, VoIP systems, digital scheduling tools, and Microsoft Office.
- Background & Domain Expertise: Strong background in customer-centric roles—preference for experience in boutique, artisan, or high-touch service industries (dental/medical experience is a plus, but not required).
- Technical Translation / Delivery: Exceptional memory, strong multitasking capabilities, and excellent task prioritization skills.
- Working Style: Highly organized, calm under pressure, and capable of managing confidential patient interactions with full discretion.
- Trainability: Fast learner with a strong attitude toward acquiring new skills (minimal training required).
Remote Work Requirements
- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and professional home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.
Connecting the extraordinary talent of South Africa with businesses around the world.
Click here to apply
Receptionist (Centurion – Fixed Term -1 Okt-30 April)
Introduction
We are seeking a professional, friendly, and highly organised Receptionist to join its team. The successful candidate will be the first point of contact for clients, ensuring a welcoming and efficient experience while providing exceptional administrative support.
The ideal candidate will possess excellent communication skills, a strong customer-service orientation, and the ability to manage multiple tasks. Afrikaans and English essential (Speak, read and write)
Candidate has to be from the area: Centurion or surounding
Duties & Responsibilities
- Visitor Management: Greet and direct clients, manage visitor logs, and issue badges.
- Communications: Answer, screen, and forward incoming calls, take messages, and respond to general inquiries.
- Administrative Support: Sort and distribute mail, maintain filing systems, and prepare meeting rooms.
- Office Maintenance: Keep the reception area tidy and reorder front-desk and breakroom supplies.
- Scheduling: Update calendars and coordinate meeting room bookings
Desired Experience & Qualification
Essential Skills & Qualifications
- Interpersonal Skills: A friendly, professional, and welcoming demeanor.
- Communication: Clear and polite verbal and written communication.
- Multitasking: Ability to balance multiple priorities in a fast-paced environment.
- Technical Proficiency: Experience with the Microsoft Office Suite and office equipment (e.g., printers, scanners, switchboards).
- Education: Typically a High School diploma or Matric, with previous customer service or administrative experience being highly beneficial.
- Languages: Afrikaans and English (Speak, read and write)
- Own or relaible transport
- Must be from the surounding area
Package & Remuneration
R12 000.00pm CTC negotiable depending on experience
Click here to apply
RECEPTIONIST – Excellent English & PASTEL & strong MS Office
RECEPTIONIST – Excellent English & PASTEL & strong MS Office
Introduction
Are you a professional, friendly and confident Receptionist who enjoys working with people and being the welcoming face of a business?
We are looking for an experienced Receptionist who is well-presented, organised and able to remain calm under pressure. You will be responsible for providing a professional front-of-house service, assisting customers and handling general office administration.
Duties & Responsibilities
Key performance area:
– Front of House skills
– Customer liaison
– Strong MS Word, MS Excel & Outlook is essential
– Pastel experience would be advantageous
– General office administration
– Must be very professional and able to cope under pressure
Desired Experience & Qualification
- MATRIC
- 1–2 years’ reception or front-office experience
- Experience answering calls, welcoming visitors and dealing with customers professionally
- Basic general office administration
- Good working knowledge of MS Word, Excel and Outlook
- Comfortable working in a busy environment and handling pressure
- Good communication and telephone etiquette
- Pastel experience advantageous, but not essential
Package & Remuneration
R8 000 – R 10 000.
Click here to apply
Receptionist – Office Assist position in Brooklyn – Pretoria – 6-months
Introduction
Receptionist – Office Assist position in Brooklyn – Pretoria – 6-months contract
Starting date – Dec 2026 or Jan 2027
Duties & Responsibilities
Duties
Reception
Admin
Office Assistant
Well spoken
Microsoft programs. (Word, excel , power point and outlook) Be highly dependable, Professional , punctual, Pay attention to detail,
Desired Experience & Qualification
Matric
Microsoft programs. (Word, excel , power point and outlook)
Live in Pretoria East
Package & Remuneration
R9000 – R10 000pm
6-Months-Contract
Dec 2026 or Jan 2027
Microsoft programs. (Word, excel , power point and outlook)
Click here to apply
Ontvangsdame/Receptionist
Reference: PTA000585-AO-1
Tydelike Ontvangsdame / Finansiële Administrateur
Area: Midrand
Is jy ’n vriendelike, professioneel-georiënteerde persoon met ’n bietjie finansiële kennis en ervaring met Debiteure & Krediteure? Dan is hierdie geleentheid dalk vir jou!
Ons kliënt in Midrand is op soek na ’n Receptionist / Finance Administrator om vir ’n tydperk van 4 maande deel van hul span te wees terwyl die huidige werknemer met kraamverlof is.
Duties & Responsibilities
Wat behels die pos?
Die suksesvolle kandidaat sal verantwoordelik wees vir:
- Ontvangs en algemene ontvangsdienste
- Hantering van telefoonoproepe en e-posse
- Algemene administratiewe take
- Debiteure- en krediteure-funksies
- Basiese finansiële administrasie
- Verwerking en opvolg van finansiële dokumentasie
- Algemene ondersteuning aan die finansiële en administratiewe span
Minimum vereistes:
- Vorige ervaring in ’n receptionist / finance admin of soortgelyke pos
- Moet Debiteure & Krediteure kan hanteer
- Ervaring met Sage One is noodsaaklik
- ’n Basiese finansiële agtergrond sal ’n sterk voordeel wees
- Goeie administratiewe en organisatoriese vaardighede
- Professionele kommunikasie- en kliëntediensvaardighede
- Betroubaar, netjies en detail-georiënteerd
Wat bied die kliënt?
– 4-maande kontrak
– Bachelor-flat word deur die kliënt voorsien
– Geleentheid om waardevolle ervaring in beide reception en finansies op te doen
Click here to apply
Receptionist – Centurion
Duties & Responsibilities
Client Experience & Reception:
- Welcome and professionally assist all visitors, customers, contractors, and suppliers.
- Manage the reception area to ensure a professional, clean, and welcoming environment at all times.
- Coordinate visitor registrations, access requests, and host notifications.
- Ensure all visitors comply with client’s visitor and security procedures.
- Coordinate customer refreshments, including tea, coffee, cold beverages, and light snacks where appropriate.
- Prepare meeting rooms before customer meetings, ensuring rooms are clean, presentable, and fully equipped.
- Ensure customers are attended to promptly until their host arrives.
Visitor Access & Operational Support:
- Coordinate with the NOC and Operations teams to ensure visitors receive the appropriate access permissions.
- Maintain accurate visitor records and ensure all access documentation is completed.
- Assist with coordinating customer site visits and data centre tours.
- Understand the different security zones within the facility and ensure access procedures are followed correctly.
Facilities Coordination:
- Conduct regular inspections of reception, meeting rooms, kitchens, bathrooms, offices, and customer-facing areas to ensure they remain in immaculate condition.
- Monitor the overall appearance and cleanliness of the office environment throughout the day.
- Identify housekeeping, maintenance, safety, or presentation issues and promptly escalate them to the Facilities Manager or Head of Operations.
- Follow up on reported issues to ensure they are resolved within agreed timeframes.
- Ensure contractors and visitors adhere to office rules and only access authorised facilities and designated areas.
- Prevent misuse of employee facilities, including kitchens and staff-only areas.
- Monitor office consumables and coordinate replenishment where required.
Administration:
- Process and maintain administrative documentation, including Asset Removal Forms and other operational records.
- Coordinate courier collections and deliveries.
- Manage office stationery, groceries, refreshments, and hospitality stock.
- Maintain filing systems and administrative records.
- Provide general administrative support to the Operations, Facilities, and Finance teams.
- Assist with ad hoc operational projects as required.
Other:
- Familiar with all Quality Management-related policies, procedures, and controls (e.g., ISO 9001, ISO 27001 depending on organisational scope).
- Support the implementation and enforcement of Quality Management (ISO)-compliant processes.
- Participate in internal audits, corrective actions, and continuous improvement initiatives related to Quality Management Systems.
Desired Experience & Qualification
Education:
- Grade 12 (Matric)
- A qualification in Office Administration, Business Administration, Hospitality, or a related field will be advantageous.
Experience:
- 3–5 years’ experience in reception, office administration, customer service, hospitality, or facilities coordination.
- Experience within a corporate or professional services environment is preferred.
- Experience working within a secure or regulated environment will be advantageous.
Technical Skills:
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
- Experience using visitor management or access control systems is advantageous.
- Strong administrative and document management skills.
Package & Remuneration
Remuneration:
- R15 000 – R20 000
Click here to apply
We wish you all the best with your applications
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