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Administrator: Supply Chain Management
Paterson Grade: B5
Remuneration: R332, 946. 86 CTC per annum (excluding a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the service of a suitably qualified and competent individual to fill the above mentioned position.
Role Purpose: To provide administrative and operational support to the Supply Chain Management (SCM) unit by assisting with procurement processes, maintaining records, supporting compliance requirements, and ensuring the efficient functioning of SCM operations.
This position reports to the Manager: Supply Chain Management.
Key Performance Areas:
General Administration: Sound effective and efficient administration of all records and information to enable easy accessibility, accuracy, and comprehensiveness of information. Prepare and draft minutes, reports, briefs, presentations, and written communication for review. Managing and maintaining electronic and hardcopy filing system. Coordinating and organise relevant meetings. Travel arrangements for the team. Process subsistence and travel. Coordinate all stakeholder related queries, Administer and process the SCM requisitions and invoices. Effectively plan, coordinate, manage and execute ad hoc requests, etc.
Supply Chain Management: Assist with quotation and tender administration processes. Assist with the opening and recording of bids. Assist in drafting appointment letters for Bid Specification Committees (BSC), Bid Evaluation Committees (BEC), and Bid Adjudication Committees (BAC). Arrange unit meetings, prepare agendas, and coordinate meeting logistics. Maintain accurate procurement records and filing systems to ensure audit readiness and compliance. Support ISO standards and Quality Management System (QMS) requirements within the unit. Assist with the travel requests and the administration of Diners Club card requirements and related documentation. Ensure proper record-keeping, document control, and reporting in line with SCM policies and procedures. Liaise with internal and external stakeholders to facilitate SCM processes and activities.
Communication: • Assist in enhancing communication and information dissemination internally and externally.
Filing: • Electronic filing and hard copy filing. Control and maintain an effective document filing and retrieval system. Review the filing system continuously and update as required. Update file contents.
Key requirements: qualifications, experience and competencies:
Qualifications:
- National Senior Certificate (NSC) or National Certificate (Vocational) [NCV] (NQF Level 4).
- A minimum National Diploma (NQF 6) preferred in Supply Chain Management, Public Management, Public Administration, Logistics Management and Purchasing Management.
- Bachelor’s degree (NQF 7) in the above-mentioned fields or equivalent will be an added advantage.
Experience:
- Minimum 2 years relevant work experience, preferably in SCM environment.
Competencies:
Knowledge: Knowledge of PFMA, Treasury Regulations, SCM policies, and public sector procurement processes.
Skills: Proficiency in Microsoft Office applications, Interpersonal skills and stakeholder management. Budget/cost conscious of monitoring data.
Attributes: Customer service orientation. Concern for excellence. Objective setting. Execution Relationship management. Oral Communication skills. Written communication skills. Integrity. Collaboration.
The candidate should also be willing to: Work under pressure inclusive of longer than normal office
hours if required. Work with internal and external stakeholders. Travel away from home if required.
The successful candidate will be required to sign a performance agreement in terms of MQA Performance Management System.
The candidate should also be willing to: Work under pressure inclusive of longer than normal office hours if required • Work with internal and external stakeholders. Travel away from home if required. Engage in a lifelong learning process relative to the context of the workplace. The successful candidate will be required to sign a performance agreement in terms of MQA Performance Management System.
Closing Date: 16 October 2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification online at www.cvspaces.co.za.
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan. Preference will be given to Male (African, Indian, White, Coloured) and Female (Indian, White, Coloured) and disabled candidates.
Recommended candidates may be expected to undergo a professional competency assessment and vetting processes.
Successful applicants will be required to disclose their financial interest.
Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.
Click here to apply
Administrator: Facilities
Paterson Grade: B5
Remuneration: R 332, 946.86 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the service of a suitably qualified and competent individual to fill the above-mentioned position.
Role Purpose: To provide office support and facilities management services to the MQA management, staff and stakeholders.
Key Performance Areas:
Boardroom Management and Meeting Support: • Coordinate and manage boardroom bookings and ensure optimal utilisation of meeting facilities • Conduct regular inspections of boardrooms to ensure they are clean, presentable, and properly prepared before meetings • Ensure that all required furniture, equipment and meeting amenities are available and fully functional • Coordinate refreshments and other meeting-related requirements where applicable.
Housekeeping and Cleaning Support: • Monitor cleaning services and maintain related inspection records. Coordinate requests for cleaning materials and PPE • Record housekeeping issues, escalate them where necessary, and follow up on corrective actions.
Asset, Inventory and Consumables Administration: • Maintain records of facilities assets, inventory, and consumable stock • Check that vehicle logbooks and supporting documentation are submitted • Coordinate vehicle servicing, repairs and licensing arrangements • Maintain fleet files and assist with fuel transaction reconciliations.
OHS Administration and Support: • Maintain OHS files, registers and supporting documentation • Assist with arranging OHS meetings, training, inspections and awareness activities • Record reported hazards and incidents and follow up on outstanding corrective actions • Maintain records relating to PPE and OHS appointments/training.
Fleet Administration: • Administer pool vehicle bookings and maintain vehicle utilisation records • Check that vehicle logbooks and supporting documentation are submitted • Coordinate vehicle servicing, repairs and licensing arrangements • Maintain fleet files and assist with fuel transaction reconciliations
Security and Access Administration: • Assist with administration of access cards/biometric access and related records • Maintain visitor, access and security-related records where required • Assist to record security incidents and escalate them to the facilities officer for appropriate action.
Contract and Service Provider Administration: • Assist with maintaining contracts, Service Level Agreements (SLAs), and related records, ensuring that documentation is accurate, complete, and up to date • Track contract commencement and expiry dates • Assist with obtaining quotations and preparing procurement documentation • Follow up on outstanding deliverables, invoices and supporting documents.
Invoice and Budget Administration: • Assist with receiving and verifying facilities-related invoices against supporting documentation before submission for processing • Assist the facilities officer with budget monitoring and preparation of supporting information for financial reports.
Regional Office Support: • Receive and record facilities and maintenance requests from regional offices • Assist with the procurement of required services and follow up on outstanding work • Maintain records of maintenance undertaken at regional offices.
General Facilities Administration: • Provide day-to-day administrative support to the facilities Officer • Receive, record and follow up on facilities-related requests to ensure efficient service delivery • Maintain facilities files, registers, schedules and correspondence • Perform general administrative duties and provide support for facilities-related projects and initiatives as required. • Ensure that facilities administration records are accurate, current, and compliant with organisational requirements.
Key requirements: qualifications, experience, and competencies
Qualifications:
- National Senior Certificate (NQF 4)
- National Diploma (NQF 6) in one of the following: Facilities Management, Business Administrator, Public Administration, Property Management, Office Management and Technology, Building Management and Project Management.
- Bachelor’s degree (NQF 7) is any of the above-mentioned field will be an added advantage.
Experience:
- Minimum of 2 years’ relevant work experience
COMPETENCIES:
knowledge: • Systems/ procedures in a corporate environment • Office administration • Project Management • Facilities administration.
Skills: • Attention to detail • People skills • Communication skills • Report writing • Organizational skills.
Attributes: • People orientation • Co-operation • Perseverance • Attention to detail.
The candidate should also be willing to:
Ability to work effectively under pressure and manage multiple priorities within demanding timeframes, including extended working hours when required. • Work with a variety of internal and external stakeholders. • Candidates must be available to travel and spend time away from home when required by operational needs. • Engage in a lifelong learning process relative to the context of the workplace.
Closing Date: 23 October 2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification (all documents should be certified within 6 months) to: www.cvspaces.co.za
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan.
Recommended candidates will be expected to undergo a professional competency assessment and vetting processes.
A successful applicant will be required to disclose their financial interest. Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.
Click here to apply
Senior Administrator: Quality Assurance – Accreditation
Paterson Grade: C1
Remuneration: R 462, 245.82 CTC (plus a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the service of a suitably qualified and competent individual to fill the above-mentioned position.
Role Purpose: To provide comprehensive administrative and operational support for the implementation, coordination, monitoring, and reporting of Accreditation and Workplace Approval (WPA) processes within the Mining and Minerals Sector, ensuring compliance with QCTO requirements, MQA policies, quality management systems, and stakeholder service standards.
Key Performance Areas:
Provide administrative support for accreditation and workplace approval processes: • Provide administrative support for providers, employers accreditation and workplace approval processes • Receive, record, and acknowledge Workplace Approval applications and Portfolios of Evidence (PoEs) • Upload allocation lists received from QCTO/NAMB into the SharePoint systems • Coordinate and distribute accreditation audit schedules for approval • Monitor audit notification confirmations and maintain audit readiness records • Prepare accreditation and workplace approval audit packs and supporting documentation • Coordinate accreditation audit activities and logistics • Source and maintain a database of Subject Matter Experts (SMEs) for accreditation and workplace approval audits • Prepare QCTO accreditation recommendation and supporting audit checklists • Prepare workplace approval recommendation and reports • Facilitate communication between providers, auditors, SMEs, and internal stakeholders • Attend to accreditation-related stakeholder enquiries and correspondence• Coordinate stakeholder workshops and awareness sessions • Maintain accreditation and workplace approval databases and records • Support implementation of quality management and continuous improvement initiatives • Respond to accreditation and workplace approval queries professionally and timeously.
Support on financial management: • Coordinate and process invoices and travel claim for approval and payment • Submit a list and evidence for grant schedule •Ensure efficient utilisation of the budget and minimise cost • Ensure the procurement of all goods and services are in line with approved policy and procedures
Develop and maintain stakeholder and SMEs relationships: • Maintain expectations by giving all the relevant information and support to internal and external stakeholders • Collaborate with other business units / teams to resolve queries.
Support team effectiveness: • Prepare adequately and participate actively and constructively in meetings • Proactively provide advice leading to improvement or resolution of problem areas identified • Create consultative conditions and build relationships so that advice is sought • Understand and live the values of the team.
Produce quality outputs: • Audit schedules issued timeously • Audit packs prepared and distributed • Accurate accreditation records maintained • QCTO recommendations submitted as required • Stakeholder queries addressed within agreed service standards • Complete and accurate workplace approval records maintained • Audit readiness and compliance supported.
Key requirements: qualifications, experience, and competencies
Qualifications:
- National Senior Certificate (NSC) or National Certificate: Vocational (NCV), (NQF 4)
- National Diploma (NQF 6) preferably in Human Resource Development, Public Management/Administration or Business Administration.
- Bachelor’s degree (NQF 7) in the above-mentioned fields will be advantageous
Experience:
- Minimum of 3 years’ relevant work experience of which 2 years must have been spent at an administrator level.
COMPETENCIES:
knowledge: • In depth knowledge of SETAs, QAP and SAQA; educational policy, procedures, standards. Legislative knowledge (Skills Development, Financial, Mining) • Communication methodologies • Understanding of the QCTO • Understanding of the QAP accreditation and workplace approval processes • Knowledge of database administration • Knowledge of the Mining and Minerals Industry • An understanding of legislation in respect of education and training will be advantageous • Understanding of curriculum development
Skills: • Written and Verbal communication skills • Above average Computer literacy skills especially in Word and Excel • Detail Orientated • Ability to Work Under Pressure • Adaptable • Time management • Organizational skills
Attributes: • Customer & People Orientated Integrity • Deadline driven • Quality driven • Team Player • Results orientated • Dependability & Reliability • Sense of urgency/Execution
The candidate should also be willing to:
Ability to work effectively under pressure and manage multiple priorities within demanding timeframes, including extended working hours when required. • Work with a variety of internal and external stakeholders. • Candidates must be available to travel and spend time away from home when required by operational needs. • Engage in a lifelong learning process relative to the context of the workplace.
Closing Date: 23 October 2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification (all documents should be certified within 6 months) to: www.cvspaces.co.za
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan.
Recommended candidates will be expected to undergo a professional competency assessment and vetting processes.
A successful applicant will be required to disclose their financial interest.
Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.
Click here to apply
We wish you all the best with your applications
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