Apex Group – Johannesburg

To apply, click on the link at the end of the posts and all the best with your applications.

Administrator

Description

Role summary

Apex is currently seeking an Administrator to join our growing Accounting teams within our various divisions. The role focuses on providing assistance to the team managers to provide administrative support to a wide range of existing clients.

Key responsibilities

• Work closely with the Relationship Managers to provide a quality and efficient service to the customers of the Private Debt & Capital Markets division;
• Support in the preparation of our invoices to the clients and other client related invoices, as well as the maintenance of client invoice schedules;
• Handling day to day operations of the companies and responding to clients’ request in a timely manner;
• Inputting investor and 3rd party payments onto Apex internal systems;
• Contact with client notaries, law firms, banks, auditors, tax advisors and arrange signing of documents;
• Incorporation/Set-up of companies (liaising with notary, corporate and KYC documentation, creation of administrative records);
• Oversee the coordination of all the requests in relation to legal queries, updating procedures and processes accordingly;Responsible for filing of the Companies’ records, archiving and handle administrative tasks (filing of financial reports with regulators);
• Actively collaborating with colleagues;
• Ensure that Directors and Managers are being updated on a regular basis on day to day matters;
• Escalating any issue to Managers and strict follow up on pending issues;
• Ensuring that all day-to-day matters required to be completed are performed in a timely and satisfactory manner;
• Assist with ad-hoc projects;
• Accurate time recording.

Skills / experience

• Third level business qualification would be an advantage;
• Law Degree;
• Excellent communication skills;
• Motivated and driven.

Senior Fund Accountant

Role summary:

We are seeking a Senior Fund Accountant, reporting to a Manager within Apex, to have responsibility for the preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the preparation/overseeing of a number of client portfolios (underlying accounting, financial statements preparation, regulatory requirements), the development and mentoring of more junior team members and providing the highest quality of services to our customers.

Key responsibilities:

• Working with the assistant manager, manager and director to ensure the planning, coordination and completion of NAVs, Management Reporting and Statutory Reporting of corporate entities to ensure team complies with all of its accounting and regulatory obligations and requirements including listing requirements and client reporting;
• Assist with the Supervision and mentoring of a number of trainee fund accountants and fund accountants;
• Liaising with fund managers, brokers, and custodians to communicate information and resolve issues on a timely basis;
• Ensure that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;
• Assisting the external auditors to ensure the audit function is executed on a timely and efficient basis;Performing any additional responsibilities that may be required in the support of the on-going management and development of the division;
• Preparation of monthly, quarterly, annual NAV’s;
• Preparation of management accounts and IPD’s; and
• Preparation of annual statutory financials statements.

Skills / Experience:

Commerce degree with:

• Eligible to register as a CA(SA); no post article experience required;
• Proficient in MS Excel;
• Structural and detail orientated;
• Good analytical and problem solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven;Fund related accounting experience will be an advantage;
• Private Debt, Capital Markets, Real Assets or Private Equity Knowledge will be a distinct advantage.

Senior Administrator – Company Secretary

Description

Role summary:

We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.

Cost Accountant

Description

CostAccountant

Role Location:South Africa

Department:Finance

Employment Type:Fulltime

The Role & Key Responsibilities:

Due to the continued expansion of theSouth Africaoffice, the finance department is actively seeking to recruit an Accountant to join the team. The accountant will be responsible for a number of entities within thegroup andwill work within the European finance team but will be also communicating with other regional finance teams. The Accountant will report to theCost Specialist.

• Assisting with the preparation, review andreconciliation of monthly accruals and prepayments
• Maintaining of fixed asset registers
• Preparation ofmonthly bank reconciliations
• Preparation and assistance in the monthly payroll process
• Preparation of cash flows and related analysis
• Ensuring relevant information for VAT returns is sent to the internal VAT department in a timely manner to facilitate on time returns.
• Assisting in the month end process leading to the submission of accurate monthly management accounts in a timely manner
• Assisting theCost Specialistwith the monthly analysis of variances.
• Preparation of reporting and reconciliations for submission to the groups Financial Planning & Analysis team
• Assisting with the annual audits and liaising withthe Audit Specialist
• Assisting thecost specialistwith any ad-hoc requests
• Discussing the monthly results with the Finance Reporting Manager, with emphasis on monthly movements.

Skills Required:

• An ability to work to and meet agreed deadlines
• Ability to work under pressure
• Competence in Excel, generalIT,and accounting packages
• Experience within an accounts role would be ideal, but not necessary

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Working with a strong and dynamicFinanceteam
• Training and development opportunities.
• Exposure to all aspects of the business, cross-jurisdiction and working with senior management directly.

Additional information:

We are anequal opportunityemployer andensure that no applicant is subject to less favourable treatment on the grounds of gender,gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Hedge Fund Accountant

Description

Role summary

We are seeking a Fund Accountant, reporting to a Manager within the Fund Accounting Division of Apex to prepare accurate portfolio valuations and financial statements. The Fund Accountant role involves preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the accounting of a number of portfolios. Maintain the underlying accounting records for assigned funds (including domestic, offshore, hedge funds, partnerships, etc.). Seasoned incumbent responsible for approximately 3 to 6 valuations.

Key responsibilities

• Prepare daily, weekly and/or monthly portfolio valuations;
• Maintain the underlying accounting records for assigned funds;
• Liaise with fund managers, brokers and custodians to communicate information and resolve issues on a timely basis;
• Reconcile brokerage and custodian accounts to underlying records;
• Establishing excellent client relationships and provide a quality service at all times;
• Assist the external auditors to ensure the audit function is executed on a timely and efficient basis;
• Assist Senior Fund Accountants and Supervisors with audit queries;
• Periodically assists with reviews and the identification of errors and inconsistencies.

Skills / experience

•  Commerce, Honours or Bus Sci Degree with Financial Accounting;
• Excellent interpersonal and teamwork skills;
• Structured and detail oriented;
• Excellent customer service and communication skills;
• Ability to prioritise work and meet strict deadlines;
• Good analytical and problem-solving skills;
• At least 2 years related experience;
• Proficient in MS Excel;
• Hedge fund industry knowledge would be a distinct advantage.

Central Admin & Depositary Oversight Officer

Description

Central Administration and Depositary Oversight Officer

An opportunity has arisen within Management Company area of FundRock Management Company/ FundRock LRI within Apex Group in South Africa. 

The function of the role will be to ensure  the day to day activities within the Central Administrator Oversight team are successfully achieved and client deadlines are met in a timely and accurate manner. This will include, but will not be limited to – ensuring SLA and defined deadlines are achieved in order to meet the Management Companies  regulatory requirements and obligations.

The role encompasses vast exposure to Investment Funds in multiple geographical locations domiciled within the Luxembourg and Ireland Financial Sector.

Details

Role: (Junior) Central Administration Oversight Officer

Focus: Fund Accounting 

Department: Central Administration and Depositary Oversight

Technical Knowledge/ Technical Capabilities:

• Perform first controls on the NAV production process via reviews of KPI (Key Performance Indicator) data provided by the Fund Administrator and extracted from appropriate sources, investigating and escalating potential risks where identified
• Initial review of accounting of mostly liquid investment funds based on Lux-GAAP incl. oversight on NAV calculation and monitoring of valuation
• Ensuring supporting procedures are accurate and kept up to date
• Anticipate potential risk and impact on the net asset value calculation, escalate issues and contribute to resolution of problems
• Initial reviewing and preparing various reports, such as financial statements and capital accounts, Management Information. Report to management on operational risk assessment
• Develop, adapt and improve appropriate risk-based control regime for each assigned service provider and client Fund by analysing internal and external data – i.e. control and auditing reports
• Follow-up with service providers regarding any issues raised until resolution
• Maintain regular service calls with clients and service providers. Supporting the team with regard to onsite visits and process reviews
• Assist in developing measures to restructure and align Management Company services to meet future client, regulatory and business needs
• Achieve high quality in all services provided to clients

Essential / Desirable

• Strong academic background including in Accounting/Finance/Economics or comparable studies.
• Ideally first professional experience in the area of (fund) accounting, depositary or audit;
• Basic knowledge of European Regulator Investment Products, UCITS, AIFMD and Fund regulatory requirements.
• Excellent communication, analytical and critical thinking skills with high client and service orientation
• Ability to work under own initiative
• Ability to multi-task, highly motivated, driven and focused
• Highly motivated, driven and focused with a desire for new challenges
• Excellent knowledge of Microsoft Office, Excel, Word and PowerPoint
• Fluent English (written and spoken); additional languages are considered an asset

Trainee Fund Accountant – Private Equity Fund

Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Job Title: Trainee Fund Accountant
Location: Johannesburg

Description

This is an exciting opportunity for a Trainee Fund Accountant to form part of a Private Equity Fund Accounting Team, reporting to a Manager, aided by an Assistance Manager, within the Private Equity Fund Accounting Division in the Johannesburg Global Service Centre.

The Trainee Fund Accountant will support a growing team that provides a full suite of fund accounting and financial reporting services to our Private Equity clients. The role will include accounting and financial reporting, NAV reporting and other fund administration duties for our portfolio of clients.

Job specification

• Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including  
• Provide day-to-day fund accounting and financial reporting services to a portfolio of Private Equity clients and structures, ensuring compliance with internal policies and procedures;
• Ensuring that all day-to-day tasks are monitored and completed in a timely and satisfactory manner;
• Working closely with the client and Apex colleagues to ensure that accounting records are accurate, including that transactions are understood and correctly captured;
• Preparation of management accounts and financial statements in compliance with the relevant accounting standard (eg IFRS and GAAP);
• Provide inputs and necessary assistance with the process of NAV calculations;
• Where required, support the audit process to ensure the completion of milestones and deadlines; and
• Perform other duties to support the Manager and team as may be necessary from time-to-time.

Skills Required:

• BCom Accounting Degree (or similar)
• MS Excel competency;
• Structured and detail orientated;
• Good analytical and problem-solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Administrator – Real Estate Clients

Description

Administrator

Role Location: Johannesburg, South Africa

Department: Real Assets

Employment Type: Permanent

We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Luxembourg Company Law.

The Role & Key Responsibilities:

• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director’s attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.

Skills Required:

• Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly;
• Ability to work in a team environment, including with colleagues in other jurisdictions.

What you will get in return:

• A high level of visibility within a large organisation on an upwards trajectory
• The ability to define processes to drive innovation and have a tangible impact on the business.
• Be part of a dynamic and fast-paced team that makes a genuine impact on revenue and sales pipeline.
• Exposure to all aspects of the business and cross-jurisdiction.
• Opportunity to work with a diverse, agile and global team.
• The opportunity to innovate, bring discipline to brand activity and really make a difference.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Click here to apply

All the best with your applications.