Apex Group – Cape Town

To apply, click on the link at the end of the posts and all the best with your applications.

Administrator

Description

Role summary

Apex is currently seeking an Administrator to join our growing Accounting teams within our various divisions. The role focuses on providing assistance to the team managers to provide administrative support to a wide range of existing clients.

Key responsibilities

• Work closely with the Relationship Managers to provide a quality and efficient service to the customers of the Private Debt & Capital Markets division;
• Support in the preparation of our invoices to the clients and other client related invoices, as well as the maintenance of client invoice schedules;
• Handling day to day operations of the companies and responding to clients’ request in a timely manner;
• Inputting investor and 3rd party payments onto Apex internal systems;
• Contact with client notaries, law firms, banks, auditors, tax advisors and arrange signing of documents;
• Incorporation/Set-up of companies (liaising with notary, corporate and KYC documentation, creation of administrative records);
• Oversee the coordination of all the requests in relation to legal queries, updating procedures and processes accordingly;
• Responsible for filing of the Companies’ records, archiving and handle administrative tasks (filing of financial reports with regulators);
• Actively collaborating with colleagues;
• Ensure that Directors and Managers are being updated on a regular basis on day to day matters;
• Escalating any issue to Managers and strict follow up on pending issues;
• Ensuring that all day-to-day matters required to be completed are performed in a timely and satisfactory manner;
• Assist with ad-hoc projects;
• Accurate time recording.

Skills / experience

• Third level business qualification would be an advantage;
• Law Degree;
• Excellent communication skills;
• Motivated and driven.

Senior Fund Accountant

Description

Role summary:

We are seeking a Senior Fund Accountant, reporting to a Manager within Apex, to have responsibility for the preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the preparation/overseeing of a number of client portfolios (underlying accounting, financial statements preparation, regulatory requirements), the development and mentoring of more junior team members and providing the highest quality of services to our customers.

Key responsibilities:

• Working with the assistant manager, manager and director to ensure the planning, coordination and completion of NAVs, Management Reporting and Statutory Reporting of corporate entities to ensure team complies with all of its accounting and regulatory obligations and requirements including listing requirements and client reporting;
• Assist with the Supervision and mentoring of a number of trainee fund accountants and fund accountants;
• Liaising with fund managers, brokers, and custodians to communicate information and resolve issues on a timely basis;
• Ensure that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;
• Assisting the external auditors to ensure the audit function is executed on a timely and efficient basis;
• Performing any additional responsibilities that may be required in the support of the on-going management and development of the division;
• Preparation of monthly, quarterly, annual NAV’s;
• Preparation of management accounts and IPD’s; and
• Preparation of annual statutory financials statements.

Skills / Experience:

Commerce degree with:

• Eligible to register as a CA(SA); no post article experience required;
• Proficient in MS Excel;
• Structural and detail orientated;
• Good analytical and problem solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven;
• Fund related accounting experience will be an advantage;
• Private Debt, Capital Markets, Real Assets or Private Equity Knowledge will be a distinct advantage.

Senior Administrator – Company Secretary

Description

Role summary:

We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.

Group Accountant, Finance

Description

GroupAccountant,Finance

Role Location:South Africa

Department:Finance

Employment Type:Fulltime

The Role & Key Responsibilities:

Due to the continued expansion of theSouth Africaoffice, the finance department is actively seeking to recruit a Group Accountant to join the team. The accountant will be responsible for a number of entities within thegroup.

Key responsibilities

The brief description outlined above will involve the following specific duties:

Oversight of the timely month end close process for a number of legal entities, ensuring accounting is in line with Group and company policies.

Management of a number of the legal entity audits and ensuring timely submission of financial statements before regulatory deadlines.

Oversight of the production of number of the statutory financial statements

Oversight of the timely production of a number of the regulatory reports ensuring ongoing compliance with relevant regulatory capital requirements at all times

Oversight of payment procedures of a number of legal entities ensuring appropriate cash management at all times

Finance reporting to legal entity boards

Accounting support for billing and FP&A teams

Other duties as required

Skills Required:

Essential:

Excellent analytical skills and attention to detail

Good understanding and well-versed in accounting principles and concepts

0 – 2 years post article experience

High energy, inquisitive and engaged

Self-motivated, proactive, resilient, and resourceful

Trainee Fund Accountant

Description

Role summary: 

We are seeking a Trainee Fund Accountant, reporting to a Manager within Apex, to have responsibility for the preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the accounting of a number of portfolios.

Key responsibilities: 

• Working with the Manager to ensure the completion of NAVs, Management Reporting and Statutory reporting of corporate entities to ensure the team complies with all of its accounting and regulatory obligations and requirements including listing requirements and client reporting;
• Liaising with fund managers, brokers, and custodians to communicate information and resolve issues on a timely basis;
• Ensure that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;​
• Assisting the external auditors to ensure the audit function is executed on a timely and efficient basis;​
• Preparation of monthly, quarterly, annual NAV’s;​
• Preparation of management accounts and IPD’s;​
• Preparation of annual statutory financials statements;​
• Assisting with cash management and bank payments and​
• Responsibility for all bookkeeping of clients in portfolio. Working with the manager and Director to ensure the planning, coordination and completion of NAVs.

Skills / experience: 

• Commerce degree with:
• Financial Accounting 3;
• Taxation 1;
• Auditing 1 OR Internal Auditing 2 OR Internal Control & code of Ethics;
• Corporate Law 1 OR Commercial Law 2;
• Management accounting;
• Proficient in MS Excel;
• Structural and detail orientated;
• Good analytical and problem solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven and Financial sector and Fund knowledge will be a distinct advantage.
• Commerce degree with:
• Financial Accounting 3;
• Taxation 1;
• Auditing 1 OR Internal Auditing 2 OR Internal Control & code of Ethics;
• Corporate Law 1 OR Commercial Law 2;
• Management accounting;
• Proficient in MS Excel;
• Structural and detail orientated;
• Good analytical and problem solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven and Financial sector and Fund knowledge will be a distinct advantage.

HR Consulting Administrator

Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Job Title: HR Consulting Administrator (Based in South Africa)

Location: Cape Town

Description

This is an exciting opportunity for a Client HR Administrator who will play a crucial role in ensuring the seamless functioning of our HR operations and services to clients. You will be responsible for various administrative tasks and research projects, supporting the HR team (in UK and South Africa) and delivering exceptional services to our clients. Please note this is not an internal HR role, its providing external HR services as a consultancy function.

Job specification

•  Background Screening: Coordinate and manage background screening processes for clients using third-party service providers. Ensure timely and accurate completion of background check report, adhering to company and legal standards.
• HR Inbox Management: Efficiently manage the shared HR inbox, responding to enquiries, answering where you can, or redirecting messages to the appropriate team members. Prioritise and escalate issues as needed to ensure timely resolution.
• Employee Data Management on HRIS: Accurately add new employees and upload documents to the HR system for clients. Update and maintain client employee records, ensuring data integrity and confidentiality. Inputting payroll and benefits data.
• Reporting: Utilise the HR system to generate monthly reports.
• Spreadsheet Maintenance: Create and maintain spreadsheets to track various HR-related activities, such as background screening status, and other relevant metrics.
• Research and other support: Assist the team by conducting research on HR-related topics and finding templates for various HR documents as per teams’ and client needs.
• Email Handling and Writing: Handle the writing of HR emails, including but not limited to welcome emails to new employees. Ensure the accuracy and compliance of all written communications.
• Payroll: provide payroll data to the payroll team as required to manage client starters, leavers and other changes. Produce letters of salary changes for clients.

Skills Required:

• 6 months to 1 year previous HR administration experience in any aspect of HR that has led to good understanding of the employee life cycle and the works of the HR function
• A proven track record in proactive process driven administration
• Experience in a Customer Services role (internal or external customers)
• Commercial mindset
• Enjoys and works well in a team  (partly remote)
• Strong organizational and multitasking skills
• Uses own initiative and exercise sound judgment
• Excellent English language written and verbal communication skills
• Attention to detail and commitment to maintaining confidentiality
• Proficient with Microsoft Office, Word, Excel and PowerPoint

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Senior Risk Administrator

Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Job Title

Senior Risk Administrator
Location

South Africa

Description

This is an exciting opportunity for a BRC Coordinator and assistant to the Risk team, you will play a crucial role in supporting business services in a professional manner, adhering to company policies, legal/regulatory requirements, service levels, and standards to meet business expectations. Your responsibilities will include coordinating the BRC/Client Acceptance process, providing governance support, and assisting in various risk management activities. This role requires a high level of professionalism and the ability to work within a structured and hight regulated environment. You will be part of a dynamic team, providing essential support to ensure effective risk management and compliance with company standards.

Job specification

• Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including
• Assist in coordinating BRC submissions and Client Acceptance process/Governance.
• Support as the central contact for BRC submissions for the local committee.
• Help with administrative tasks related to BRC submissions in Luxembourg.
• Aid in BRC evaluations and risk analysis.
• Support quality control, assurance tasks, and operational risk investigations.
• Assist in managing incidents and maintaining risk reports.
• Help monitor progress on risk-related actions and audit recommendations.
• Support risk projects (Capture) and other risk management duties as needed 

Skills Required:

• Strong organizational, administrative, and communication skills.
• Analytical mindset with attention to detail.
• Ability to work independently and in a team.
• Familiarity with risk management practices and tools.
• Knowledge of regulatory requirements in risk management.
• Effective multitasking and prioritization abilities.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Click here to apply

All the best with your applications.