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INTERN: PROVINCIAL OPERATIONS (PROVINCIAL OFFICES/ALL PROVINCES )
Reference Number
SS-49
Description
DUTIES
- Uphold the image of Services SETA through professional behavior and administration of the reception area and office according to quality standards.
- Always adhere to corporate values and ethics when interacting with Services SETAs
- Welcome visitors and offer refreshments where necessary.
- Provide assistance to walk-in visitors wherever possible.
- Keep visitors informed of waiting times where necessary.
- Keep the reception clean and tidy at all times.
- Report maintenance issues promptly and monitor progress until they are resolved.
- Attend to the reception area at all times during office hours.
- Perform basic trouble shooting to correct minor problems.
- Attend to incoming calls efficiently and timeously in order to minimize customer waiting time.
- Route calls to the relevant people
- When callers are on hold, ensure that the person whom they want to speak to is aware of the pending call and keep the caller up to date with progress.
- Proactively take messages and ensure that all staff are aware of and receive their messages timeously.
- Screen calls in order to assist with queries or to route the callers to the correct area
- Photocopy and scan documentation upon request
- Filing
- Distribute documents correctly and timeously
- Provide typing services as requested
- Bind documents when requested
- Receive and dispatch courier packages
- Collate information for reporting
- Support Services SETA projects by:
- Assist in scheduling of monitoring and evaluation visits
- Assist in scheduling of induction visits
- Prepare site visits reports.
- Provide other project related clerical functions
- Support the office in conducting outreach and stakeholder engagements on and/or off-site
i.e. career exhibitions, stakeholder capacitation sessions.
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Business Administration or Public Administration or Office Administration or Project Management or Human Resources or equivalent certification
LOCATION CAPE TOWN OFFICE X1
EAST LONDON X1
PORT ELIZABETH X1
DURBAN OFFICE X1
BLOEMFONTEIN X1
KIMBERLEY X1
KLERKSDORP X1
POLOKWANE X1
NELSPRUIT X1
JOHANNESBURG X1
Closing date for Applications– 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
Provincial Offices/All Provinces
INTERN: LEGAL SERVICES AND CONTRACT MANAGEMENT (JHB CBD)
Reference Number
SS-52
Description
DUTIES
- Provide administrative support in the Legal department
- Schedule meetings and other appointments on behalf of the Legal Advisors in the Department
- Open and maintain legal files in accordance with legal practices
- Assist with handling legal administration requirements
- Organize and maintain legal documents, and case files
- Check and monitor standing instructions
- Assist legal advisors with legal research
- Assist in the development of tender contracts
- Assist with the Contracts Register by ensuring that it is in place and up to date
- Maintain records and a database of legal service providers
- Assist in maintaining legal opinions database
- Attend to adhoc requests emanating from the Legal Services management
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Law
Closing Date for Applications- 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB CBD
INTERN: STRATEGY AND RESEARCH (JHB NORTH)
Reference Number
SS-53
Description
DUTIES
- Assist in collecting and analyzing data for various research projects
- Conduct literature reviews and summarize key information
- Assist in compiling and present research findings in reports and presentations
- Collaborating with team members and stakeholders to gather information, share insights, and contribute to strategic projects
- Support the verification process of performance information
- Collaborate with different departments to gather necessary data
- Assisting in the preparation of reports, presentations, and documentation related to strategic projects and initiatives
- Organizing and maintaining databases, spreadsheets, and other documentation related to strategic plans and projects
- Provide administrative assistance in Qualifications Development projects
- Maintain documentation related to Qualifications Development updates
- Provide administrative support for Chamber Operations meetings and events
- Coordinate communication between Chambers Operations and stakeholders.
- Coordinate interaction between the department and other departments, management, employees, and other stakeholders
- Handling various ad-hoc tasks and assignments as required to support the overall strategic planning efforts of the organization
- Providing general administrative support such as scheduling meetings, managing calendars, and handling correspondence
- Schedule meetings and other appointments on behalf of the department
- Ensure that the department adheres to all organisational deadlines
- Supporting project managers in organizing meetings, tracking project milestones, and ensuring deadlines are met
- Answer calls and handle enquiries as far as possible
- Ensure efficient administration within the department
- Process travel related documents for the department
- Develop and maintain a filing system
- Keep information in own area of work confidential
- Collate all departmental meeting minutes
- Provide assistance with departmental meeting agenda compilation and distribution thereof
Requirements
- National Senior Certificate or equivalent certification , at a minimum NQF 4
- A National Diploma or equivalent (NQF 6) in Internal Audit, Business Administration or Public Administration or Public Management or Monitoring and Evaluation or a social sciences research qualification
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: MARKETING AND COMMUNICATIONS (JHB NORTH)
Reference Number
SS-51
Description
DUTIES
- Provide assistance with the execution of the organizational marketing and communications strategy
- Suggest innovative ideas for engaging content across communication platforms
- Assist in the management of content across social media platforms and websites
- Assist in drafting media announcements and press releases
- Assist in writing and editing communication materials
- Assist in creating and curating content for social media platforms, newsletters, and the organization’s website
- Collaborate with internal teams to ensure cohesive messaging and branding
- Coordinate and draft stories and messages for internal and external publications
- Support the maintenance and updating of contact databases and media lists
- Assist with the coordination of events, workshops, and other promotional activities
- Manage the stakeholder communication message
- Complete administrative duties for the department
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent (NQF 6) in in Marketing or Public Relations or Communications or Journalism or Graphic Design or similar relevant field
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: OFFICE OF THE CEO (JHB NORTH)
Reference Number
SS-50
Description
DUTIES
- Assist in implementing and monitoring special projects initiated by the OCEO.
- Assist in preparing reports and presentations for project updates
- Support the identification and assessment of organizational risks
- Monitor and report on risk management activities
- Assist in conducting compliance audits and reviews
- Prepare compliance documentation and reports
- Assist in supporting transformation initiatives
- Track progress and impact of transformation projects
- Provide administrative support to ensure smooth running of the department
- Coordinate interaction between the department and other departments, management, employees, and other stakeholders
- Schedule meetings and other appointments on behalf of the department
- Receive clients, stakeholders and guests on behalf of the department
- Collate all departmental meeting minutes
- Ensure that the department adheres to all organisational deadlines
- Answer calls and handle enquiries as far as possible
- Ensure efficient administration within the department
- Process travel related documents for the department
- Maintain departmental records
- Maintain a professional image and climate in the department
- Keep information in own area of work confidential
- Receive and send correspondence
- Ensure delivery of important documents on behalf of the department
- Screen all visits to the department
- Provide assistance with departmental meeting agenda compilation and distribution thereof
- Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
- Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables and actions)
- Provide proper document management for the department
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent (NQF 6) in Business administration or Public Administration or Office Administration or Public Management or equivalent
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: OPERATIONS (JHB NORTH)
Reference Number
SS-48
Description
DUTIES
- Assist in coordinating skills development programs and initiatives in alignment with SETA guidelines
- Provide support in planning, organizing, and monitoring training activities and workshops
- Assist in organizing stakeholder meetings, forums, and events to promote skills development initiatives
- Collect and compile data related to skills development programs and learner outcomes
- Receive documentation from supervisor/team and verify for correctness
- Assist in Processing learner information onto Learner Management System
- Assist in Compiling and submitting reports on the implementation of projects
- Provision of learner statistics report monthly
- Assist in the evaluation and accreditation process of training providers
- Prepare and maintain accreditation documentation
- Assist in the issuance and verification of certificates
- Maintain records of certified individuals and organizations
- Support with quality assurance
- Assist in the evaluation and approval of workplace training environments
- Prepare and maintain documentation related to workplace approvals
- Provide administrative support to ensure smooth running of the department
- Coordinate office operations and logistics for meetings, workshops, and events hosted by the SETA
- Answer calls and handle enquiries as far as possible
- Ensure efficient administration within the department
- Process travel related documents for the department
- Maintain records and database of service providers
- Develop and maintain a filing system
- Maintain departmental records
- Receive and send correspondence
- Ensure delivery of important documents on behalf of the department
- Support department with all office administration tasks
- Provide assistance with departmental meeting agenda compilation and distribution thereof
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Business Administration or Public Administration or Office Administration or Project Management or Human Resources or equivalent certification
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: FINANCE (JHB NORTH)
Reference Number
SS-47
Description
DUTIES
- Assist to compile financial statements and reports
- Assist with accounting tasks such as journal entries, reconciliations, and accounts payable/receivable processes
- Assist in managing cash flow, monitoring financial transactions, and maintaining financial records
- Analyse reconciliations and finances
- Manage assets and liabilities
- Verifying supporting documents of invoices
- Process invoices on time and payments
- Create purchase orders
- Effectively assist with the supply chain processes
- Compile weekly reports on invoice processing
- Support audit activities by preparing audit schedules, gathering documentation, and addressing audit inquiries.
- Assist in maintaining compliance with regulatory requirements and internal controls.
- Undertake special projects and assignments as assigned by supervisors to support departmental goals and organizational objectives
- Actively participate in training sessions, workshops, and mentorship programs to enhance knowledge of finance principles and practices
- Maintain clear and up to date filling system
- Managing queries
- Assist with other administrative duties within the department
- Data capturing
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Finance or Commerce
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: INFORMATION COMMUNICATIONS TECHNOLOGY (JHB NORTH)
Reference Number
SS-46
Description
DUTIES
Assist the ICT Governance and Service Delivery Manager in the following:
- Assist in compiling governance reports
- Assist in implementing information security programme
- Assist in ICT Audit reporting and provisioning of information relating to audits.
- Assist in ICT Risk Management.
- Assist in Vendor Management and reporting
- Assist in ICT reporting to all committees where ICT is a member
- Initiate and rollout all approved ICT projects
- Compile ICT project issues, risk and deliverables
- Assist in the production of ICT project reports
- Assist in the development and management of ICT project plans and deliverables
- Assist in the management of project budgets
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Information Technology or Computer Science or Information Security Professional or Equivalent
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: HUMAN CAPITAL MANAGEMENT (JHB NORTH)
Reference Number
SS-44
Description
DUTIES
- Assist in providing full administrative function to the HR department
- Assist in maintaining an effective filing system for all the different streams within the HR department
- Provide general administrative support including typing of departmental meeting minutes and arranging appointments as directed
- Develop and maintain a filing system
- Process travel related documents for the department
- Maintain departmental records
- Maintain a professional image and climate in the department
- Keep information in own area of work confidential
- Receive and send correspondence
- Ensure delivery of important documents on behalf of the department
- Screen all visits to the department
- Collate all departmental meeting minutes
- Provide assistance with departmental meeting agenda compilation and distribution thereof
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Human Resources or Public Administration or equivalent certification
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
INTERN: KNOWLEDGE AND RECORDS MANAGEMENT (JHB NORTH)
Reference Number
SS-45
Description
DUTIES
- Courier management
- Assist in identifying records for destruction, scanning and archival records
- Indexing of documents, uploading, and retrieving digital documents on the system.
- Train staff in the use of the document management system
- Develop and maintain library database
- Assist in the development of the library
- Assist in the capturing of knowledge
- Maintain accurate records of document orders and movements
- Remove or archive repeated documents or irrelevant/out-dated information
- Respond to queries in person, by e-mail or by phone
- Handling of incoming and outgoing correspondence
- Prepares outgoing mail received for dispatch
- Receives requests for inactive documents in external storage
- Sort and package files for archives and distribution
- Keep records for archived documents
Requirements
- National Senior Certificate or equivalent certification, at a minimum NQF 4
- A National Diploma or equivalent certification (NQF 6) in Archives and Records Management, Information Management or Information and Library Sciences or Public Administration
Closing Date for Applications – 02 August 2024
Work Level
Student/Graduate
Job Type
Contract
Salary
7,000.00 – 7,000.01
Duration
9 – 12 Months
EE Position
No
Location
JHB North
All the best with your applications
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