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MANAGER: HUMAN CAPITAL MANAGEMENT (JHB NORTH)
DUTIES
Ensure effective service delivery to employees and role stakeholders
- Determine customer needs and engage in effective planning to determine and prioritise HR services to be rendered
- Conduct project management of HR initiatives to improve HR services
- Communicate with Line Management and manage customer service expectations, specifying services that will be rendered
- Ensure the design, development and delivery of HR related services to customers
- Manage customer expectations through maintaining appropriate communication channels, providing strategic advice and ensuring satisfaction with service delivery
- Regularly audit service quality against customer needs and quality standards
- Utilise feedback from customers to ensure continuous alignment and optimisation of human resource services
- Identify and implement solutions to community concerns, i.e. employment of local labour, procuring BEE HR services
Manage HR Operations in line with SSETA’s business strategy
- Identify HR best practices through benchmarking against other businesses
- Ensure the alignment of HR function to customer needs and best practices
- Develop and implement HR strategy and plans
- Development and implementation of HR related policies and procedures
- Analyse SSETA’s profile in terms of designated diversity management requirements, as per the legislation
- Implement transformation targets, and monitor the employment equity plan for SSETA
- Ensure that appropriate governance practices for the function are designed implemented and communicated
- Manage compliance to overarching legislative requirements
- Develop and oversee the implementation of remuneration strategy and HR Benefit Management plan for SSETA
- Oversee recruitment process and support the induction of new employees
- Manage training and development processes
- Oversee all change management initiatives for SSETA
- Facilitate the development of HR Structure aligned to the organization
- Manage and coordination the provision of employee well-being initiatives and programmes for SSETA
- Oversee and control training and development processes for SSETA
- Development and communication of management reports and annual reports to the relevant stakeholders
- Set HR system standards for effective HR service delivery
- Negotiate, agree and manage consultant contracts and projects
- Present progress reports as well as successes of the human resource function’s performance against the plan and competitive benchmarks
- Manage the implementation and execution of culture/ staff surveys in the organisation when necessary
- Ensure that processes are established to conduct the necessary employee administration functions
Manage the implementation of HR Manpower Planning and Budgeting System and Process
- Determine manpower planning principles and philosophies, as well as organizational design criteria in terms of developed organisational structure
- Communicate manpower planning principles and philosophies, as well as organizational design criteria to management
- Determine the future demand for Human resources by taking various aspects (i.e. strategic expansion, core vs non-core staff, structuring principles, etc.) into account
- Determine manpower norms within the different SSETA departments
- Design and develop a manpower plan indicating the number and level of positions within the organisation
- Specify and finalise EE targets against manpower plan and hand over to recruitment
- Design refined manpower compliment and budget cost
- Ensure that all stakeholders are orientated pertaining to manpower plan
- Analyse the internal and external supply forecast in an integrated and holistic framework
- Determine the gap between demand and supply
- Ensure the development of a high-level sourcing strategy that will support the delivery of the forecasted manpower requirements
- Balance supply and demand, through designing and implementing interventions to address the gap, such as rehiring skilled staff, retraining existing staff, as well as redeploying staff from appropriate areas of over supply
- Develop a high-level resource plan/ model and clearly defined forecasting requirements in terms of all employees by grade, skill and compliment
- Design and implement enabling process to conduct strategic labour forecasting
Manage the implementation of organisation wide performance management and implement remuneration strategy for SSETA
- Manage the development and implementation of performance management, policies and procedures, system, methodology, technology and process for individual performance
- Oversee the implementation of performance management systems for the organisation
- Oversee the review of individual performance plans to ensure alignment to SSETA’s strategy and business plans
- Establish performance validation mechanisms, performance templates and frameworks for SSETA
- Oversee the orientation and training of SSETA management in performance management system
- Ensure that all individual performance plans are loaded into the HR system
- Ensure that employees are orientated with regards to their role profiles and performance requirements
- Manage the development and of performance contracts
- Ensure that performance is continuously monitored
- Ensure that performance assessment of performance against set criteria and guidelines (performance appraisals) are conducted and that feedback is provided on an ongoing basis
- Link performance results to reward and recognition in accordance with policy and Ensure compliance to all performance management frameworks and processes
- Develop and implement a remuneration system and implement across SSETA
- Conduct salary survey and grading benchmarking study based on content of grading catalogue and current job designations and present report to management
- Develop Remuneration Packages according to accepted salary survey information and decision taken by management and integrate findings into remuneration catalogue
- Orientate HR staff and Union members with regards to remuneration philosophy, strategy, policies and procedures, as well as remuneration strategy for scarce skills
- Regularly conduct market surveys to ensure that remuneration philosophies, trends and salary scales are in alignment with Industry benchmarks and supporting organizational operating philosophy
Implement change management processes for the Corporation
- Conduct benchmarking study in relevant and other industries to investigate trends regarding culture and climate interventions
- Develop a change management strategy, approaches and methodologies for SSETA
- Develop climate / culture surveys addressing all stakeholder needs
- Work with project teams to integrate change management activities into the overall project plans
- Determine scope of programme delivery
- Identify potential people-side risks and anticipated points of resistance, and develop specific plans to mitigate or address the concerns
- Conduct readiness assessments, evaluate results and present findings in a logical and easy-to-understand manner
- Develop actionable and targeted change management plans – including communication plan, sponsor roadmap, coaching plan, training plan and resistance management plan
- Create and manage measurement systems to track adoption, utilization and proficiency of individual changes
- Identify resistance and performance gaps, and work to develop and implement corrective actions
- Ensure that potential service providers are orientated pertaining to scope of services required
- Orientate internal staff with regards to climate and culture surveys and the process that will be conducted
- After analysis of completed surveys ensure that actions addressing staff / management issues are implemented
- Continuously audit the results from the developed interventions and manage potential variances
Achievement and management of the Unit’s work plans
- Contribute to the development of the APP and SP
- Develop work plans for the Unit
- Ensure that work plans are aligned to the APP and SP
- Manage compliance to reporting templates and frameworks
- Provide monthly reports
- Manage budget for the Unit
- Implement risk management strategies in the Unit
- Manage compliance to policies and procedures of the Unit
People management practices for the Unit
- Provide sufficient staff and adequate staffing for the Unit
- Implement people management practices for direct reports
- Assign accountabilities to direct reports
- Monitor and evaluate the performance of direct reports
- Provide capacity building through, training, coaching and development of direct
Requirements
- National Senior Certificate, at a minimum NQF 4
- A National Diploma or equivalent in Human Resources Management, Industrial Psychologist or Public Administration or a related field, at a minimum NQF 6
- 5 years working experience in HR management of which 3 must be managerial experience
Closing Date for Applications – 02 August 2024
Work Level
Management
Job Type
Permanent
Salary
1,011,018.78 – 1,011,018.79
EE Position
No
Location
JHB North
MANAGER: ICT PROGRAMME MANAGEMENT (JHB NORTH)
Description
DUTIES
Programme Management Practice
- Lead the Services Seta programme management function in line with the SSIIMS ICT Strategy
- Support the procurement of programme and project management services within Services Seta
- Evaluate trends and future developments and make recommendations to management
- Implement programme/project life cycle policy within the framework of governance standards and procedures
- Liaise with all relevant stakeholders and / or vendors to ensure that the ICT projects are efficiently managed
- Development and management of a project wide approach to resource planning and management, including preparing resource plans, and the monitoring and reporting of project benefit realisation.
- Development and management of project risk and issue register(s).
- Discovers and manages exceptions from the agreed project plan, budget or scope
- Provide input and support for the implementation and management of governance frameworks, and development of appropriate reporting tools; including completion of reporting and the development of project schedules, resource plans, risk and issue registers or dependency identification.
- Ensure the programmes and project(s) are adequately resourced with the right skills, at the right level, at the right time.
- Provide supportive leadership, motivating and directing staff as they work.
- Effectively communicating current activities and policies.
- Conducting the performance management process working with staff to develop, monitor, and review staff work performance.
- Managing external contractors, consultants, projects, project teams, and managing the quality and timeliness of outputs
Achievement of work plans
- Execute work plans and drive the evidence collection in real time
- Produce regular monthly and quarterly reports against the implementation of work plans
- Respond to audit findings with complete evidence, on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Record, file and ensure the availability information
Requirements
- National Senior Certificate, at a minimum NQF 4
- B.Com Informatics or B.Sc. Comp Science or Information Technology and or Project Management degree, at a minimum NQF 7
- Project management certification (PRINCE II, PMBOK) or any relevant project management certification
- At least 5 years’ experience in a similar role, of which 3 years should have been at a management role
Closing Date for Applications – 02 August 2024
Work Level
Management
Job Type
Permanent
Salary
1,011,018.78 – 1,011,018.79
EE Position
No
Location
JHB North
MANAGER: APPLICATIONS, INTEGRATION AND BUSINESS INTELLIGENCE (JHB NORTH)
Reference Number
SS-42
Description
DUTIES
Aligned and upgraded applications
- Lead the Services Seta application development inline with the SSIIMS ICT Strategy
- Evaluate trends and future developments and make recommendations to management
- Implement IT systems policy within the framework of governance standards and procedures
- Evaluate user and SSETA’s requirements within applications and systems functionalities and ensure that applications meet user requirements
- Interpret SSETA’s functional requirements in terms of what is happening with applications
- Liaise with all relevant application support organisations / vendors to ensure that the applications are efficiently managed
- Oversee the improvement of system’s technical support in the organisation
- Ensure changes to the application as and when business requirements change
- Stay abreast with changes in applications development standards
- Research relevant technology and update current applications utilisation
- Ensure that new module’s functioning are understood before embarking on upgrading exercises
- Provide information to management / users with regard to upgrades
- Facilitate the upgrading of existing IT Systems and deliver on service level agreements
- Ensure the greatest level of integration between all the different systems within Services SETA
- Optimize the operation and maintenance of existing IT systems and applications to improve cost efficiency and value for money of IT for Services SETA
- Ensure programming is correct to change field in application as per requirements
- Act as intermediary between core technology and business requirements
- Solve cross functional requests by involving all relevant users / managers
- Evaluate interrelationships and integration between applications to ensure that changes in one part will not cause unwanted results in another part
- Provide specifications of business requirements to developer for coding purposes
- Ensure data integrity and resolution of integrity issues as per POPIA guidelines
- Conduct and provide quality assurance on all applications Test applications on behalf of SSETA
- Ensure that business requirements are understood and utilised within the required changes as well as any debugging activities
- Facilitating the solving of applications related problems for Services SETA
- Liaise with vendors to ensure that vendor related problems are solved
- Ensure security, continuity and implement proper governance standards and procedures
- In consultation with the Specialist IT Security, ensure relevant security and back-ups are performed as required
- Ensure that Services SETA comply with all software licensing requirements
- Ensure that segregation of duties are intact after changes made to applications
- Create/amend flow charts and develop programming logic required
- Support the training of users for any changes made on applications
- Ensure that there is ongoing user access management for all application systems
- Ensure that all systems logs are reviewed regularly and a proper system audit trails are implemented
- Assist in resolving audit queries from both internal and external auditors
Achievement of work plans
- Execute work plans and drive the evidence collection in real time
- Produce reports against the implementation of work plans
- Respond to audit findings with complete evidence, on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Record, file and ensure the availability information
Requirements
- National Senior Certificate, at a minimum NQF 4
- B. Com Informatics or B.Sc. Computer Science or Information Technology, at a minimum NQF 7
- Proven knowledge of Applications Development and database management in most technology stack or framework like Java, C#, HTML, ASP.NET Framework, Python, Azure Native App Services, MS SQL
- At least 5 years’ experience in Business systems or applications, of which 3 years should have been at a management role
Closing Date for Applications- 02 August 2024
Work Level
Management
Job Type
Permanent
Salary
1,011,018.78 – 1,011,018.79
EE Position
No
Location
JHB North
SENIOR OFFICER: COMPLIANCE (JHB NORTH)
Reference Number
SS-39
Description
DUTIES
Organisational Compliance
- Development of a policy universe and obligations register for all the laws and policies relevant to SSETA
- Monitoring of risk factors relative to the SSETA’s compliance obligations
- Proactively audit SSETA processes, procedures, and documents, identifying and mitigating potential risks
- Monitor, report and advise on critical changes in laws and regulations
- Development of reporting templates and monitoring systems
- Ensure accurate filing and maintenance of records
- Ensure that all instructions, requests, queries and/or complaints are dealt with efficiently and timeously and escalate where needed
- Report on matters of non-compliance and define corrective measures
- Prepare or conduct or facilitate ongoing employee awareness and training
Internal Controls and Risk Management
- Implementation of risk management internal controls
- Continuous improvement and compliance with relevant policies, procedures and practices
- Monitoring implementation progress of Auditor General’s recommendations
- Reduction in overall audit findings Achievement of Work Plans
- Execute work plans and drive the evidence collection in real time
- Produce reports against the implementation of work plans
- Respond to audit findings with complete evidence, on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Record, file and ensure the availability POP information
Requirements
- A National Senior Certificate, at a minimum NQF 4
- A Bachelor’s Degree in Law or Compliance or Commcerce or Financial Management, or equivalent, at a minimum NQF 7
- Extensive knowledge of accounting principles, legislation and regulations in the SETA industry
- Member of the Compliance Institute of South Africa (CISA), or similar certification would be considered advantageous
- Minimum 3 years’ experience in a similar role, with at least 1 year experience in a supervisory role
Closing Date for Applications – 02 August 2024
Work Level
Mid-Level
Job Type
Permanent
Salary
579,560.57 – 579,560.58
EE Position
No
Location
JHB North
SUPERVISOR: SECURITY MANAGEMENT (JHB NORTH)
Reference Number
SS-41
Description
DUTIES
- Monitor Daily activities at the Services SETA
- Assisting in the case of an incident or emergency
- Reporting to management
- Control and monitor all security staff and/or contractors
- Control and monitor all service providers rendering a service to the organisation
- Monitor and control entrance and departure of employees, visitors and other persons
- To control and co-ordinate security functions, tasks, activities and personnel
- Ensure a safe and secure environment for employees, stakeholders and visitors.
- Effective and efficient monitoring, control and co-ordination of physical security
- Effective and efficient monitoring, control and co-ordination of security equipment and resources
- Administration of all security related documentation and activities.
- To administrate security documentation such as files, registers, job cards, invoices, requisitions and correspondence
Requirements
- A National Senior Certificate, at a minimum NQF 4
- A National Diploma in Security Management or related field, at a minimum NQF 6
- At least three years’ experience in the security industry with at least 1 year experience in a supervisory
- PSIRA grading
Closing Date for Applications- 02 August 2024
Work Level
Mid-Level
Job Type
Permanent
Salary
579,560.57 – 579,560.58
EE Position
No
Location
JHB North
SENIOR OFFICER: OCCUPATIONAL HEALTH AND SAFETY (JHB NORTH)
Reference Number
SS-40
Description
DUTIES
Policy Implementation and OHS Plan
- Implement OHS policies and procedures in accordance with South African legislation
- Update OHS policies and procedures
- Ensure all safety protocols align with South African legislation
- Stay updated with the latest OHS regulatory changes, technology and incorporate them into the organization’s safety practices
- Contribute to the development of the OHS plans and strategies
- Ensuring the operationalisation and the implementation of the OHS plans and strategies
Compliance Monitoring and Risk Assessments
- Ensure compliance with all relevant health and safety laws and regulations, including the Occupational Health and Safety Act (OHSA) and Disaster Management Act
- Conduct regular safety audits and inspections
- Conduct regular risk assessments and safety audits to identify potential hazards and implement corrective actions
- Implement corrective actions to mitigate identified risks
- Assist with reporting to statutory bodies on the statutory obligations of the Unit and the organisation
Incident Management and Emergency Preparedness
- Investigate accidents and incidents
- Prepare detailed reports and recommend preventive measures
- Ensure continuous employee and management education on safety protocols
- Develop and maintain emergency response plans
- Conduct drills and ensure readiness for potential emergencies
Reporting and Documentation
- Reporting to Management on the activities of the department
- Assist with reporting to statutory bodies on the statutory obligations of the department and the organisation
- Maintain accurate records of safety inspections, incidents, training sessions, and compliance activities
Requirements
- A National Senior Certificate, at a minimum NQF 4
- A National Diploma in Environmental Health and Safety Management or related field, at a minimum NQF 6
- Minimum 3 years’ experience in OHS, with at least 1 year experience in a supervisory role
Closing Date for Applications – 02 August 2024
Work Level
Mid-Level
Job Type
Permanent
Salary
579,560.57 – 579,560.58
EE Position
No
Location
JHB North
ADMINISTRATOR: FACILITIES MANAGEMENT (JHB NORTH)
Reference Number
SS-38
Description
DUTIES
General Administrative/Secretarial Services
- Efficient administration of the Unit department
- Take enquiries from internal and external clients
- Maintain records for accuracy and relevance
- Maintain report of expenses
- Render general secretarial work including typing, telephones, diaries, appointments and arranging meetings
- Take minutes of meeting and collate all minutes
- Provide assistance with agenda compilation
- Provide administrative support to the work of OHS Committee
- Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
- Independently manage meeting logistics
- Follow up on meeting outcomes, (e.g. resolutions)
- Distribute relevant information to stakeholders
- Assist with reporting to statutory bodies on the statutory obligations of the business unit
- Capturing of data as per the requirements of the business unit
Assist with Facilities Administration
- Receive building maintenance work orders and log on to the systems
- Log off work conducted to provide future projects for budgetary purposes
- Keep the Officer: Maintenance informed of any maintenance issues
- Regularly conduct stock take of office supplies
- Monitor and issue stock
- Administer the development of cleaning schedules
- Order stock, including office stationery from SCM
- Log on invoices
- Assisting with vehicle maintenance
- Coordinate and administer the work of service providers
Support the Optimisation of the department
- Provide day-to-day administrative tasks related to the achievement of work plans in the Unit department
- Collate and file indicators for POP in the Unit department
- Track and record survey returns
- Populate reports and submitted in time, in the right format, and accurate
Requirements
- National Senior Certificate, at a minimum NQF 4
- A National Diploma or Equivalent Certification (NQF 6) in Administration, Secretarial or related field, would be considered advantageous
- Minimum 3 years’ experience in a similar role
- Proven knowledge of working with MS Office (Word, Excel, PowerPoint)
Closing Date for Applications- 02 August 2024
Work Level
Skilled
Job Type
Permanent
Salary
213,451.60 – 213,451.61
EE Position
No
Location
JHB North
ADMINISTRATOR: HUMAN CAPITAL MANAGEMENT (JHB NORTH)
Reference Number
SS-37
Description
DUTIES
Human Resources Administration
- Provide a full administrative function to the HR department
- Support the department in achieving strategic goals
- Assist in administering and processing benefit enrolment for employees
- Collection and auditing of updated employee benefit documents
- Assist in payroll input of employees
- Respond to employee inquiries regarding benefit plans, and provides assistance to employees on benefit issues
- Assess the validity of leave applications and approvals
- Monitor employees on leave and report on any irregularities related to employee leave
- Monitor employees on leave to assure requirements of the leave are being met
- Perform scheduling and coordination tasks related to HR department
- Schedule interview sessions between the recruiting manager and the candidate
- Prepare recruitment packs
- Ensure that the new recruit is taken through their onboarding pack and completes documentation required for further processing onto the HR system and for benefits related processing
- Assist in processing all necessary arrangements for induction of new recruits
- Assist in the administration and co-ordination of the training process
- Administer and coordinate events logistics as required for each event
- Administer annual pay increases letters
- Maintain and update internal database on personnel related data
- Have an effective filing system for all the different streams within the HR department. This includes recruitment and selections, performance management, employee relations, training, wellness and staff queries
- Provide administrative support in reporting and measurement activity across the whole range of HR activities
- Prepare departmental minutes and meeting agenda compilation and distribution thereof
- Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
- Respond to ad hoc administrative requirements
- Respond to HR related queries and provide assistance
Achievement of Work Plans
- Execute work plans and drive the evidence collection in real time
- Produce reports against the implementation of work plans.
- Respond to audit findings with complete evidence, on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Record, file and ensure the availability POP information
Requirements
- National Senior Certificate, at a minimum NQF 4
- A National Diploma or Equivalent Certification (NQF 6) in Human Resources Management, Public Administration or equivalent
- Minimum 2 years’ working experience in Human Resource Administrative role
Closing Date for Applications – 02 August 2024
Work Level
Skilled
Job Type
Permanent
Salary
213,451.60 – 213,451.61
EE Position
No
Location
JHB North
All the best with your applications.
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