Senior Payroll Administrator

TEAM AWARE OF USEFUL MINING

VACANCY (Head Office, Woodmead JHB)

TAU Mining Consultants (Pty) Ltd. currently have the following vacancy available:

DEPARTMENT: FINANCE

Nature of employment: Permanent position
Reports to: Payroll Manager

Job purpose: Responsible for preparation and processing of Company monthly payroll and benefits across all business units, ensuring timeous payment and adherence to all BCEA/ LRA/ BCCEI legislative regulations and procedures. In addition, the incumbent will be responsible for critically reviewing and analysing current payroll procedures to recommend and implement changes leading to best-practice operations.

Key performance areas:

1. Payroll Processing

• Preparation of all payroll activities, including the month-end process, ensuring accuracy and compliance with
  company policies and statutory requirements.
• Load new employees and supporting documents on the payroll system
• Load new employees on time and attendance system
• Processing of a list of mid-month advances on the payroll system
• Review HR Payroll input sheet (Allowances, AOD, Appointments, Terminations, Acting allowances)
• Review of normal and overtimes hours captured by payroll administrators
• Ensure terminations are appropriately processed, reconciled and paid
• Check all new employee information from end to end (i.e. bank detail, pay per offer etc.)
• Assist with pay queries
• Ensure payroll procedures and policies are fully complied with.
• Offer support and assistance to the payroll administrators at sites
• Preparation of the bank file from the payroll system for processing by finance
• Facilitate payroll audits, ensuring the efficient provision of information to auditors.

2. Business Processes

• Update and maintain relevant payroll policies and procedures.
• Ensure internal controls are in place to manage risks.
• Support the business by providing accurate salary information.

3. Employee Benefits

• Administer all company benefit plans.
• Ensure timely and accurate payments to Retirement Funds, Medical Aid, Unions and reconcile statements.
• Align fund rules with the corporate structure and ensure correct fund allocation to each individual.

4. Reports
   TEAM AWARE OF USEFUL MINING

• Prepare accurate and timely reports as requested by management.
• Provide management with key statistics, trends, and recommendations.
• Prepare bonus and increase schedules.
• Compile summaries of earnings, taxes, deductions, disability, and non-taxable wages.
• Prepare annual leave reports and manage annual leave appropriately

5. Systems

• Participate in the development of payroll and HR information systems strategy.
• Maintain the accuracy and integrity of payroll system information.

6. Time and Attendance

• Oversee the Time and Attendance system and processes.
• Ensure alignment of rules governing payroll and time and attendance across the Group.
• Advise on any anomalies.

7. Statutory Compliance

• Meet statutory deadlines and requirements.
• Ensure compliance with statutory requirements to prevent legal losses.
• Submit pension returns, PAYE, SDL, and UIF returns correctly and on time.
• Prepare and submit statutory returns for Workman’s Compensation.
• Load EMP501’s bi-annually

Minimum Job requirements and experience:

• Matric (Grade 12)
• Payroll Diploma
• 5 -10 years’ payroll experience
• Sage 300 experience essential
• Excellent excel skills
• ERS time and attendance experience preferred
• Exposure in processing of large payrolls >500 people
• Clean criminal record
• Valid driver’s license

Knowledge, Behaviors, Skills & Abilities:

• Computer literate with Microsoft Office skills required.
• Must have knowledge of updated tax and statutory laws (SARS).
• Companies Act
• High level of attention to detail and numerical accuracy.
• Ability to work under pressure and meet deadlines.
• Work is always conducted with the necessary pride.
• Working hours are respected and adhered to.
• Sick leave and other benefits are not exploited.
• All work is done right the first time and there is no replacement for quality.
• Friendliness and helpfulness always portrayed.
• Strive towards a business-orientated culture and perform work in a cost-effective manner
• A continuous improvement attitude is followed and implemented towards all aspects of work.
• Encourage all employees to live the TAU Mining values.
• Punctual and professional personal appearance.
• A business-orientated culture is strived for, and all work is performed in a cost-effective way.
• A continuous improvement attitude is followed and is implemented in all facets of the work.
• Encourage all employees to live the TAU values.
• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to
  relevant health & safety procedures.

NOTE: ALL APPLICANTS MUST ADHERE TO TERMS AND CONDITIONS AS SET OUT BELOW, TO AVOID
DISQUALIFICATION OF APPLICATIONS

1. The closing date for the advertised vacancies is 19 September 2024. Late submissions will not be accepted. Preference will
   be given to suitably qualified HDSA candidates.
2. All applicants must clearly indicate on their CV’s or Cover letters which specific position/s they apply for. Applications for
   positions not advertised above will not be considered.
3. Applicants must attach certified copies of all relevant qualifications and documents, as applicable to the position, to their CV’s.
4. TAU Mining will only respond to short-listed candidates: should applicants not hear from the Company within 21 days from
   the closing date of the advertisement, they may deem their applications as unsuccessful.
   Suitably qualified candidates may submit their CV.s by e-mail to: Vacancies@taumining.co.za

All the best with your applications.