ATNS Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Head of Operations: Gauteng (Prescribed Officer) – November

Listing reference: atns_000564

Listing status: Online

Apply by: 5 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: General Management

Location: Kempton Park

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Head of Operations: Gauteng (Prescribed Officer) (Peromnes Grade 5) based at OR Tambo Air Traffic Control Centre. The successful applicant will be reporting to the Chief Operating Officer. Purpose To provide strategic and operational leadership to the Gauteng ATS teams in the conceptualisation, development, implementation and management of a regional strategy and policies aligned to the vision and overall business strategy of ATNS and to provide effective leadership and management to the regional team to ensure delivery of the regional strategy aligned to the Operations department and overall business strategies including airspace capacity and safety in service delivery.

Job description

Strategy and Implementation – Provides strategic and operational leadership to the region to ensure achievement of Air Traffic Management Service Delivery, and overall ATNS business strategy;  Provide the strategic and operational regional input and insights into the Operations and long-term ATNS strategy; Develop, implement, and articulate the regional strategy and value proposition to the organisation aligned to the operations and business strategies. Support the COO and other thought leaders in the development, implementation and management of the Operations strategy aligned to the vision, culture, and business strategy of ATNS. Lead the designing, implementation and management of the regional operating model, aviation safety strategy including governance and service management capabilities, along with the service catalogue and service level agreements. Manage and own implementation of the regional management strategy post formulation to ensure achievement of the objectives.Drive delivery of the required projects/initiatives within the regional management strategy to be on time, within budget and to the required standard. Lead implementation of processes to collect feedback on how all the aspects of the regional management strategy are being received in the business.Analyses trends and metrics in partnership with COO to develop the required solutions, programs, and policies aligned to the business needs and strategies. Gather and analyse relevant data, trends, and patterns and identify gaps and priorities, particularly in the key ATNS products and services to enable efficient achievement of the ATNS strategy. Set clear targets for the Region and ensure achievement of such targets by cascading the targets throughout all the areas in the region. Develop the integrated annual business plan for the Region to enable achievement of the regional and overall ATNS business strategy and targets. Support co-ordination and implementation of the corporate transformation strategy within the Region in line with relevant policies and legislation.

Operationalisation of the Regional ATS – Build and maintain strong business relationships with customers to understand their strategies and plans to ensure alignment of the regional operations to their needs. Ensure continuous collaboration for conducting of research and development to enable continuous enhancement of the Regional Management’s operating model, products and services aligned with trends, technological advances and changes in business strategy. Ensure the effective integration and implementation of all Regional Management’s workstreams to meet the required service delivery capability aligned to customers’ requirements. Ensure the delivery of Air Traffic Services is in accordance to the South African Civil Aviation Regulations and Technical Standards and the International Civil Aviation Organisation’s Standards and Recommended Practises.  Develop, implement, maintain, measure, monitor and continuously review the Regional Management’s policies, procedures, service level agreements, and letters of procedures and/or agreement. Lead the regional inputs and participate in the review of legislations that affects the delivery of Air Traffic Services.  Lead and initiate strategic projects aimed at improving the client experience across the Region in collaboration with the stakeholders in the respective business areas. Ensure communication to all affected parties are in line with the requisite quality, empathy, and timelines to deliver outstanding experiences. Ensure that aviation safety as well as all value-added measures are delivered and monitored at all times. Support a drive for continuous innovation and evolution of the ATNS products and services to deliver a best-in-class customer experience all times. Drive continuous improvements in conceptualisation of ideas to attract new opportunities. Identify and recommend improvements in existing processes and procedures to enhance innovation and research. Consider commercial implications in all decision-making including IP protection processes. Monitor and evaluate outcomes of new products and processes to ensure continuous and improved business results in the Region. Actively contribute to building a high performing and collaborative culture with customers being at the heart of the company’s offerings.  Partner with the wider business to build and foster innovation in our culture of service excellence.

Governance, Risks, Compliance & Reporting – Manage and implement a robust governance framework for the Region. Continuously monitor and measure compliance of the Region to all ATNS policies and procedures and relevant legislation. Manage the Region’s performance against strategy and set targets and corporate objectives. Lead the Region’s projects overall risk assessment and issue management.  Ensure compliance with relevant legislation, policy and standards. Consolidate input from all relevant parties to prepare strategic level reports for the COO and other relevant stakeholders.  Prepare ad hoc reports as required.

Stakeholders Management – Build, maintain and nurture mutually beneficial relationships with all relevant stakeholders. Adapt Air Traffic Management service delivery as practically as possible to meet client needs and expectations. Participate in industry and regulatory forums and workgroups on a regional, national, and international level. Build and maintain effective collaborative relationships with all relevant business functions and teams within ATNS to enable the required alignment and optimal Air Traffic Management service delivery. Lead development, utilisation, and management of the Region’s budget. Ensure effective leadership in the management of operational costs to enable efficient utilisation of financial resources. Ensure compliance to the financial policies and procedures applicable in ATNS. Ensure accountability and reporting on all costs incurred against the approved budget.  Ensure the availability of skilled and competent staff in the Region to meet the current and future needs aligned to the operating model and overall business strategies. Promote high levels of discipline and performance standards to achieve Air Traffic Management service delivery objectives and the ATNS business strategy. Lead and manage the Regional Management team to utilise their skills and expertise to support an integrated approach to managing the Region. Manage performance outputs of the regional teams by using the performance management system and taking corrective action promptly and effectively.Train, mentor and coach staff as required to ensure continuous development and availability of the required skill and talent. Ensure the transfer of knowledge and skills to enable sustainability within region from a succession management perspective. Perform talent management aligned to the HR policies and procedures. Drive employee engagement and retention within the Regional Management function.

Minimum requirements

Required Minimum Qualifications and Experience

• Air traffic control qualification (aerodrome control, or approach control, or area control)
• Post graduate qualification in Business Management or related field.
• Minimum 8 years of experience in conceptualising, designing, implementing, and managing air traffic management Operations or functions or managing air navigation services regulatory function of which at least 5 years must be at management level within a complex air traffic services / air traffic management environment / air navigation service regulatory function. 

Candidates who do not have postgraduate qualification, may apply, if they meet the following Alternative Qualification and experience:

•  Air traffic control qualification (aerodrome control, or approach control, or area control)
• National Diploma or Degree in Business Management or related field or have successfully completed a Leadership/Management Development Program certificate which is NQF aligned, from an accredited institution of higher learning.
• Minimum 10 years of experience in conceptualising, designing, implementing, and managing air traffic management Operations or functions or managing air navigation services regulatory function of which at least 7 years must be at management level within a complex air traffic services / air traffic management environment / air navigation service regulatory function.

Note: A candidate appointed with alternative required qualifications and experience must be prepared to undergo compulsory development (sponsored by ATNS) to achieve the required post graduate qualification within three years.

If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

     People with disabilities are encouraged to apply.

RUS (Resource Utilization Section) Operator

Listing reference: atns_000560

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Admin, Office Support and Services

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To ensure maintenance of the Air Traffic Services Resource Utilization Section on a daily basis. To create, populate and publish rosters on the ATS rostering platform for all pools within ATS ensuring compliance of staff to licensing regulations and requirements. To update rosters with approved changes, sick leave and shift swaps. Attend to the RUS Calldesk – 24 hour operation. To ensure efficient use of office technology, and effective functioning of all equipment on an ongoing basis. To implement ISO procedures in accordance with the Quality Management manual.

Job description

Create rosters on the ATS Resource Tool – Plan and populate unit and pool rosters in accordance with the prescribed guidelines, considering leave, training, shifts, etc., which should include Annual Proficiencies, Post Leave Checks, etc. and validity of ratings/medical/ELP. Engagement with the Licensing Coordinators to ensure licensing information on the RUS platform/accessible trackers is kept current. Issue or publish (on the accessible platform) roster request submission dates when instructed ensuring that individual requests are considered where possible. Issue roster submission dates when instructed to ensure all rosters are completed and published 4 (four) weeks before the start of the relevant cycle. Engage Line Management on staff’s requests and any other relevant requirements during the planning phase of the roster. Conduct regular checks and ensure that all licensed personnel rostered for operational duty meet regulatory requirements.

Tactical Roster Changes – Attend promptly to calls, messages (through the approved communication mediums) and emails directed to the RUS call desk. Prompt and accurate shift activation of ATS personnel to ensure the appropriate shifts are manned. Communicate shift shortages/non-rostering to Line Management to avoid disruptions in operations. Update the ATS resourcing platform with individual roster requests. Requests may be received from the RUS call desk, via email or any other approved messaging medium. Engage Line Managers where required for roster changes and shift swap, ensuring all requests are legal and suitable for the operational environment. Inform IT in the event of a system failure and advise the relevant ATS departments/Line Managers accordingly. Update and maintain the sick leave report for all ATSUs/pools. Updating and maintenance of RUS logs, relevant documentation and administration (duty log, RUS log etc.).

Stakeholder Relations Management – Develop and maintain sound working relationships with key relevant internal and external stakeholders whilst maintaining the required level of confidentiality and discretion. Maintain effective communication channels at all times to keep the RUS Supervisor, Manager Operations Planning, Training and Support and any other Manager (Head/Regional MATS/MATS/ATSU) informed of important issues.

Quality Management – Act as custodian for the relevant ATNS Quality Procedure. Monitor and ensure that Continuous Improvement Reports (CIRs) are continuously followed up on.

Office Administration – Order, distribute and control stationery as per policy stipulations. Take minutes in meetings when required and transcribe. Process mail and receive and dispatch couriered packages. Perform any other administrative tasks as instructed by the relevant manager.

Minimum requirements

•         Grade 12
•         Call center qualification will be an added advantage
•         At least 2 years’ administrative experience within Air Traffic Services (ATS)
•         Knowledge of rostering principles and the Air Traffic Services (ATS) regulatory guidelines

RUS (Resource Utilization Section) Supervisor

Listing reference: atns_000561

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Others: Administrative Support and Secretarial

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To ensure maintenance of the Air Traffic Services Resource Utilization Section on a daily basis. To create, populate and publish rosters on the ATS rostering platform for all pools within ATS ensuring compliance of staff to licensing regulations and requirements. To update rosters with approved changes, sick leave and shift swaps. To attend to the RUS Calldesk – 24-hour operation. To oversee procurement requisitions and ensure that monthly contract payments are made timeously. To establish and maintain an effective and secure e-filing and document management system for the fast retrieval of required data and information. To ensure efficient use of office technology, and effective functioning of all equipment on an ongoing basis. To implement ISO procedures in accordance with the Quality Management manual.

Job description

Create rosters on the ATS Resource Tool – Vet populated unit and pool rosters prior to publishing in accordance with the prescribed guidelines considering leave, training, shifts, etc., which should include Annual Proficiencies, Post Leave Checks, etc. and validity of ratings/medical/ELP. Engage with the Licensing Coordinator and Administrators on an ongoing basis to ensure licensing information on the RUS platform/accessible trackers is kept current, Issue or publish (on the accessible platform) roster request submission dates ensuring that individual requests are considered where possible. Vet individual roster request (from ATS personnel and as consolidated by the RUS Operators) prior to roster planning, population and finalization ensuring even distribution, fairness and adequate rostering for the operational environment. Engage Line Management on staff’s requests and any other relevant requirements prior to publishing the roster. Issue roster submission dates ensuring all rosters are completed and published 4 (four) weeks before the start of the relevant cycle. Publish approved rosters on the RUS platform. Manage (grant and revoke) ATS access to the RUS platform. Conduct regular checks and ensure that all licensed personnel rostered for operational duty meet regulatory requirements. On the job training of RUS Operators in accordance with the outlined training process.

Tactical Roster Changes – Manage and resolve any roster-related disputes ensuring minimal interruption to operations. Attend promptly to calls, messages (through the approved communication mediums) and emails directed to the RUS call desk. Prompt and accurate shift activation of ATS personnel to ensure the appropriate shifts are manned. Communicate shift shortages/non-rostering to Line Management to avoid disruptions in operations. Update the ATS resourcing platform with individual roster requests. Requests may be received from the RUS call desk, via email or any other approved messaging medium. Engage Line Managers where required for roster changes and shift swap, ensuring all requests are legal and suitable for the operational environment. Inform IT in the event of a system failure and advise the relevant ATS departments/Line Managers accordingly. Archive completed roster cycles appropriately. Check and distribute the sick leave report for all ATSUs/pools to the relevant line manager at the end of each roster cycle. Updating and maintenance of RUS logs, relevant documentation and administration (duty log, RUS log etc.). On the job training of RUS Operators in accordance with the outlined training process.

Stakeholder Relations Management – Develop and maintain sound working relationships with key relevant internal and external stakeholders. Liaise and interface with relevant internal and external stakeholders such as suppliers, clients, representatives from regulatory authorities, internal support departments, and staff as required, conveying information accurately and competently whilst maintaining the required level of confidentiality and discretion. Maintain effective communication channels at all times to keep the Manager Operations Planning, Training and Support and any other Manager (Head/Regional MATS/MATS/ATSU) informed of important issues.

Quality Management – Act as custodian for the relevant ATNS Quality Procedure. Monitor and ensure that Continuous Improvement Reports (CIRs) are continuously followed up on.

People Management – Supervise the RUS Operators in accordance with HC policies and processes. Ensure that new employees have been properly on-boarded and trained prior to commencing work. Monitor the time and attendance of subordinates, take appropriate action in the case of absenteeism, and report to the Head and Human Capital. Participate in the conclusion of performance management contract(s) and monitor performance

Minimum requirements

•            Grade 12

•            Call Center qualification will be an advantage

•            At least 5 years’ administrative experience within Air Traffic Services (ATS)

•            Knowledge of rostering principles and the Air Traffic Services (ATS) regulatory guidelines

Manager: Demand Management

Listing reference: atns_000544

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Supply and Demand

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To forecast, plan and manage the demand for products and services to ensure that supply chain operations are aligned to meet the demand. To use demand management methodology to forecast and plan the demand for the required products and services for ATNS, ensuring lower cost through more accurate forecasting.

Job description

Demand Management – Use demand management methodology to forecast and plan the demand for the required products and services for ATNS. Perform demand management by deploying integrated, analytics-driven processes, and to leverage predictive analytics, market intelligence and best-in-class technologies to support revenue growth goals and objectives. Create and maintain consolidated models for all ATNS divisions and business units, incorporating business intelligence and forecast information gathered from historic spend analysis, financial budgets, market information and other sources. Develop effective forecast models based on industry trends and demand patterns. Implement solutions to improve demand forecast accuracy. Oversee the analysis of customer and vendor demand along the supply chain and develop the best ways to forecast future demand. Develop, implement and manage demand management processes in compliance with relevant legislation and governance frameworks. Manage a team to perform the demand management deliverables for the organization.

Demand Planning and Forecasting – Lead the operational planning process and work with cross-functional teams to develop and execute plans for demand forecasting, inventory management, and production scheduling. Use the analytical, marketing and sales data of the company to effectively estimate future product demands. Plan inventory flow, analyse statistical data and generate forecasting solutions. Develop effective forecast models based on industry trends and demand patterns. Communicate forecast and inventory estimations to management. Conduct risk assessments and mitigation plans and actions. Propose and implement solutions to improve demand forecast accuracy. Monitor and report on important changes in sales forecasts, budgets, and business strategies. Conduct monthly forecast maintenance. Address demand-related issues in a timely and effective manner. Evaluate portfolio data for abnormalities and address anomalies in project/portfolio data. Maintain data integrity in the Demand Management System. Provide reporting/dashboards with a holistic view of the performance against the approved Annual Procurement Plan to the Head of SCM. Conduct deep dive analysis of revenue generation/sustainability, high/low value procurement transactions, and common procurement commodities quick wins across all Divisions and Business units within ATNS. Utilize a collaborative approach in working with all Divisions and business units to obtain and ensure that current and accurate information is used for demand forecasts.

Governance, Compliance, Risk Management & Reporting – Ensure compliance of demand management activities with PFMA, PPPFA, National Treasury Guidelines and all applicable prescripts. Identify key risks and develop and implement mitigating plans and actions. Investigate and report procedural deviations and recommend corrective action. Ensure compliance with BBBEE codes and ATNS transformation objectives. Continuously review and update SCM demand management policies and processes in line with all relevant legislation and regulation.

Financial Management – Provide input into the development of the Demand Management budget. Manage delegated expenditure in line with business objectives and priorities, and within approved financial parameters. Report expenditure including any possible deviations to the budget on a monthly basis. Ensure compliance with ATNS Finance policy and Delegation of Authority. Provide the required supporting documents to enable effective auditing processesPeople Management – Manage employees in accordance with Human Capital policies and processes. Ensure that new employees have been properly on board prior to commencing work. Monitor the time and attendance of subordinates, and report absenteeism issues to management and Human Capital. Set objectives, and coach and monitor the performance of the sales team. Manage performance outputs of the team through the performance management system and take corrective action promptly and effectively. Continuously mentor and coach staff to ensure skilled and competent staff

Minimum requirements

Minimum Qualifications:

•         B degree in Supply Chain Management, Finance or other relevant field
•         Honours in supply chain management will be an advantage
•        CIPS qualification will be an advantage

Minimum Years of Experience:

• At least 5-7 years in public sector procurement of which 3 years in a managerial role
• Sound knowledge of supply management as well as setting up policies and processes
• Knowledge of Oracle and Demand Planning or other software related to demand planning is preferred
• Proficiency in statistics, forecasting and forecasting methods with an understanding of their financial and operational impacts
• Knowledge of current BBBEE policies, PFMA, PPPFA, National Treasury guidelines and all applicable prescripts

Manager: Operations Planning, Training & Support

Listing reference: atns_000559

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: General Management

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To ensure that ATS is adequately staffed with the right skills at the required competence levels. To ensure that all ATS personnel is licensed and that licenses are maintained to be able to perform their duties in compliance with the CAR (Civil Aviation Regulation) 65 Licensing requirements. To manage the 24/7 RUS office to ensure that ATSUs have rosters and that rosters are published to ensure all operational shifts are covered. To ensure that the training pipeline is delivered in line with the HC strategy and the triennial Permission submission to the ATNS Regulating Committee. To ensure compliance of all capacity planning activities with relevant regulatory and legislative frameworks, and ATNS policies and processes governing Operations.

Job description

Capacity Planning – Ensure that ATS is adequately staffed with the right skills at the required competence levels. Ensure that all ATS personnel are licensed and that licenses are maintained to be able to perform their duties in compliance with the CAR (Civil Aviation Regulation) 65 Licensing requirements. Manage the 24/7 RUS office to ensure that ATSUs have rosters and that rosters are published to ensure all operational shifts are covered. Ensure optimal utilization of staff through effective deployment in order to meet targets and objectives. Determine staffing needs and engage with the ATA to determine training requirements to close staffing gaps, schedule the appropriate ATS staff and deploy staff as required, in order to ensure that the training pipeline is delivered in line with the HC strategy and the Permission. Ensure that the ATS licensing function and resource utilization is in accordance with the South African Civil Aviation Regulations and Technical Standards and the International Civil Aviation Organization’s Standards and Recommended Practices. Participate in the preparation of the ATNS triennial permission submission to the ATNS Regulating Committee. Conduct research into new technology, training, and resource utilization developments within air traffic management environment. Contribute to drive continuous improvement of capacity planning processes.

Governance, Risks, Compliance & Reporting – Ensure compliance with Regulatory and legislative requirements. Continuously monitor and measure compliance of the function to all ATNS policies, processes and procedures. Manage the function’s performance against set targets and objectives and implement corrective action where required. Contribute to departmental risk assessment and development of appropriate mitigation. Prepare quarterly and ad hoc reports as and when required

General Management of the Section – Drive delivery of required Capacity Planning objectives, projects and initiatives to be on time, within budget and to the required standards. Set clear targets for the Capacity Planning function and ensure achievement. Manage and coordinate RUS staff and licensing personnel to deliver required targets and objectives.

Stakeholder Relationship Management – Build and maintain mutually beneficial relationships with all relevant stakeholders, including ATA and ATSUs. Actively contribute to building a high performing and collaborative culture with customers such as ATA and the ATSUs. Adapt operational delivery as practically as possible to meet client needs and expectations. Participate in ATNS user consultation forums. Participate in Operations coordination meetings to enable alignment. Monitor and measure the quality of training delivered by ATA. Attend relevant seminars, conferences, workshops, etc. on Capacity Planning related matters.

Financial Management – Participate in the development, utilization, and management of the Capacity Planning section budget. Manage expenditure in line with business objectives and priorities, and within approved financial parameters. Ensure compliance to the financial policies and procedures applicable in ATNS. Ensure accountability and reporting on all costs incurred against the approved budget, including possible variances. People Management – Manage employees in accordance with HC policies and processes. Ensure that new employees have been properly on-boarded prior to commencing work. Monitor the time and attendance of subordinates, and report absenteeism issues to management and Human Capital. Ensure the availability of skilled and competent staff in the strategy function to meet the current and future needs aligned to the departmental and overall business strategies. Promote high levels of discipline and performance standards to achieve the ATS and ATNS business strategies. Manage performance outputs of the team by using the performance management system and taking corrective action promptly and effectively. Mentor and coach staff as required to ensure continuous development and availability of the required at all times. Ensure the transfer of knowledge and skills to enable sustainability within Capacity Planning from a succession management perspective. Perform talent reviews in line with the HC Talent Management process. Drive employee engagement and retention within Capacity Planning section.

Minimum requirements

•            Air traffic control qualification (aerodrome control, or approach control, or area control)

•            Tertiary qualification in HRD or equivalent

•            Minimum 5 years’ experience in managing and coordinating training and scheduling in an Air Traffic Control environment

Alternatively

•            Air traffic control qualification (aerodrome control, or approach control, or area control)

•            Studying towards an HRD qualification or equivalent

•            Minimum 8 years of experience in managing and coordinating training and scheduling in an Air Traffic Control environment

Payroll Accountant (Re-Advertisement)

Listing reference: atns_000554

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Accounting, Auditing

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Manage and ensure the accurate and timeous processing and recording of financial payroll transactions in the General Ledger. Administer the processing and collections of international subsistence and travel advances, out of payroll payments and the reimbursement of staff expenses.

Job description

Salaries – Ensure adherence to Payroll and Finance deadlines as per the set pay schedule. Conduct a high-level audit on payroll input data, and confirm completion with the Payroll Department. Validate final signed-off payroll documentation (main and supplementary runs) to substantiate the costing journal. Extract and validate costing report data against the final net pay report and bank statement for accuracy and completeness. Where necessary, report and resolve anomalies with the Payroll Department for correction in the Payroll System. Identify and request for non-existing GL accounts to be opened. Transfer and post payroll costing to the GL. Process reallocation of salary-related expenses via journal. Prepare monthly/quarterly reports. Ensure timeous payment of all third party payments.

Reimbursement claims – Conduct final review and high-level audit of I Expense Claims. Investigate, communicate and correct anomalies in the I Expense system, with the assistance of an external IT service provider. Assist in guiding complex reconciliations requiring one-on-one assistance. Processing information – compiling, categorizing, calculating, tabulating, auditing, or verifying information. Run the I-Expense report interface and reconcile. Investigate variances.

Maintain iExpense Module – Review and update Internet-expense (I-expense) templates and types according to the chart of accounts. Update legislative rates in the I-expense module when required. Map elements to the Payroll Module. Review and check mapped allocations. Review and request updating of legislative rates/changes in the Travel Calculator Application (TAC), when required. Receive confirmation from IT/Consultants that changes have been applied in the test environment.

Recording of S&T Advances – Manage and ensure that all advances and allowances recorded in the balance sheet are expensed in line with Finance governance requirements. Manage the tracking and auditing of business costs to ensure that the company’s cash is not misused. Manage the staff debtors’ book to ensure conformance to internal and external governance requirements. Ensure accurate recording and processing of credit notes, reallocations, profit and loss, and repurchase transactions relating to travel reconciliations in line with Finance policies and processes. Receive supporting documentation for S&T journals, travel, and other documentation. Review and check journals against supporting documents for receipts, invoices, approvals, completeness, and accuracy. Communicate anomalies to the relevant person(s) for further explanations or corrections on captured journals, where necessary. Assist with guiding complex reconciliations requiring one-on-one assistance. Organize, plan, and prioritize work – develop specific goals and plans to organize and accomplish work. Assist with resolving traveler enquiries such as incomplete supporting documentation, escalations on recons not submitted, and other discrepancies.

Minimum requirements

• 5 years’ experience in accounting and/or payroll
• B.Com Accounting degree

Head of Airspace Management & Technology Adoption – August

Listing reference: atns_000565

Listing status: Online

Apply by: 5 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Operations Management

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Head of Airspace Management & Technology Adoption (Peromnes Grade 5) based at the Head Office, Bruma. The successful applicant will be reporting to the Chief Operating Officer. Purpose To provide a strategic and operational leadership in conceptualizing, designing, developing, implementing, and managing Air Space Management, Readiness and Adoption strategy aligned to the Operations and overall business strategies of the organization.

Job description

Strategy and Implementation – Provide overall management of the Air Space Management function to enable achievement of the business unit objectives, as well as Operations and ATNS business strategies;  Conceptualize and design the Airspace management strategy aligned to the ATNS business strategy;  Provide the Air Space Management inputs and insights into the long-term ATNS strategy;         Develop, implement, and articulate the Air Space Management strategy and value proposition to the organization aligned to the Operations and business strategies;  Support the COO and other thought leaders in the development, implementation and management of the Operations strategy aligned to the vision, culture, and business strategy of ATNS;  Lead the designing and implementation of the Air Space Management operating model, including governance, service package as well as service level agreements;  Manage and own implementation of the Air Space Management strategy post formulation to ensure achievement of the objectives;  Drive delivery of the required projects/initiatives within the Air Space Management strategy to be on time, within budget and to the required standard;  Lead implementation of processes to collect feedback on how all the Air Space Management aspects are being received in the business;  Analyze trends and metrics in partnership with COO to develop the required solutions, programs, and policies aligned to the business needs strategies;  Gather and analyze relevant data, trends, and patterns and identify gaps and priorities, particularly in the key Air Space Management services to enable efficient achievement of the Operations strategy;  Provide relevant policy guidance and interpretation, recommend, and implement changes as needed;  Set clear targets for the Air Space Management and ensure achievement of such targets by cascading throughout the function;  Lead development and implementation of an integrated annual business plan for Air Space Management to enable achievement of the function’s business and ATNS strategies and targets;  Support co-ordination and implementation of the corporate transformation strategy within Airspace Management in line with relevant policies and legislation;  To be accountable for the promotion of the ATNS corporate culture within Air Space Management in support of corporate objectives.

Operationalize Air Space Management – Provide a strategic and operational thought leadership to the Air Space Management function to ensure achievement of the operations and overall business strategies; Conceptualize, design, implement and manage the Air Space Management strategy aligned to the broader Operations strategy;  Provide inputs and insights into the overall ATNS strategy from an Air Space Management perspective;  Develop, implement, and manage the required Air Space Management operating model and infrastructure to meet requirements of all types of operations and clients;  Set clear Air Space Management targets to ensure achievement of the function’s strategy;  Develop and implement an integrated annual business plan to enable the achievement of the Air Space Management strategy and plan;  Ensure alignment between Air Space Management strategy and other relevant business strategies in the company;  Provide input to ATS Capacity in respect of the development of human resource requirements for ASM to capacitate the function and ensure the achievement of current and future Operations strategies;  To ensure adequate, relevant, appropriate resources and processes are determined, available and deployed, to support and implement the service delivery model;  Continuously measure, review, and enhance service delivery aligned to best practice and global benchmarks;  Develop, maintain, measure, monitor and continuously review appropriate operational policies, procedures, and SLA’s;  Ensure all operational risks are identified, appropriately and timeously measured, mitigated, and managed;  Ensure optimal working environment for operational delivery team;  Support HC to define the ideal staffing model to meet the requirements of the Air Space Management function aligned to the strategy;  Ensure the availability of up to date and accurate Air Space Management statistics and data that enables business decision making;  Develop, maintain, measure, monitor and continuously review appropriate Air Space Management policies, procedures, and SLAs to ensure their effectiveness and efficacy;  Plan and provide input on PANS·OPS/Charting section personnel requirements.

Flight Procedure Design and Charting Management – Addressing safety concerns or identified deficiencies within the FPD/Charting sections;  Accountable for overall progress, reporting and completion of projects, DOT KPI’s and client service requests as per contracted agreements;  Validation and approval of Flight Procedure Designs in accordance with all relevant ICAO SARPS, CARS, and CATS requirements;  Ensure compliance of Procedure Design Reports, Charts, Textual Description, drawing file, methodology, assumptions, calculations, user request specifications, aeronautical data, and obstacle assessments through quality assurance (checklist) in line with ATNS SMS;  To maintain record of all documentation for audits and SMS;  Provision of Procedure Design Approval Letter for submission to SACAA with approved Procedure Design Packages;  To verify and ensure by accepting responsibility and accountability that designs are produced in accordance with all relevant ICAO SARPS, CARS, and CATS requirements;  Review and managing of procedure design/charting processes and procedures;  Conduct safety assurance and proficiency assessments to ensure the continued maintenance of standards and regulation;  Evaluation of findings and documentation of mitigation action in accordance with Third Party Ground Validation Reports and/or the SACAA review approval reports;  To document areas of non-compliance to prevent reoccurrence of safety issues relating to Flight Procedure Design and Charting;  Ensure compliance with environmental regulations by ensuring that environmental & noise sensitive areas are identified & considered in designs;  Provide inputs into Safety Group Meeting as PANS-OPS representative;  Provide guidance with regards to safety assessments relating to Flight Procedure Design;  Provide guidance to ensure implementation of recommendations resulting from SACAA Part 173, 177 and 178 audits;            Ensure compliance with all relevant ICAO SARPS, CARS, and CATS requirements;  Provide inputs into the FOE (Future Operating Environment) and CNS roadmap;  Provide relevant inputs to ICAO state letters responses;  Manage and review the FPD/Charting training and standards maintenance program;  Identify, monitor, assess and address designer/charting competency issues;  Develop, manage, and oversee PANS-OPS and Charting OJT programs;  Develop and oversee the function relating to the processing of 3rd party applications and ensure obstacle evaluations is conducted in accordance with SACAA Part 178, ICAO DOC 8168 Vol II, Annex 14, and Annex 15 by obstacle evaluators.

Flight Procedures Design, Data Management and Airspace Design – Oversee the Design of Flight Procedures and Airspace as per AP005/FPD Operations Manual, including SACAA Part 173, ICAO DOC 8168 Vol II and ICAO DOC 9906 Vol I and ICAO DOC 9613 criteria;  Accepting responsibility and accountability that designs are produced in accordance with the relevant criteria and the SACAA Manual of Procedures;  Ensure complete adherence to the South African Civil Aviation Regulations;  Production of detailed Flight Procedure Design reports, tabulations, textual descriptions, and supplementary information for submission to the SACAA or external clients;  Ensure provision of professional advice regarding Airspace Design in terms of PANS-OPS requirements;  Provision of consultation services internally/externally as and when required concerning Flight Procedure;   Consultation, co-ordination, and liaison with clients;  Ensuring compliance with NEMPAA and other environmental considerations;  Verification of flight procedure designs;  Remain knowledgeable with respect to all ICAO developments in flight procedure design, AIS and ATM operational concepts;  Remain knowledgeable with respect to all ICAO developments in flight procedure design and airspace design;  Provision of technical advice and input to the airspace design function;  Provision of accountable advice and input to internal or external stakeholders regarding new, existing, amended or suspended instrument flight procedures;  Preparation of information regarding flight procedure design activities within ATNS at workshops;  Maintain Pans-Ops competency through training plant.

Managing Air Space – Identify conflicts with airspace control requests and facilitates airspace integration/deconfliction utilizing appropriate automation tools;  Plan and provide input on PANS-OPS section training (in-house and external) and instructor training requirements;  Management of Flight Procedure Design and Cartography office infrastructure including software requirements to ensure efficient operations;  Provide professional advice into the development of relevant Civil Aviation Legislation;  Oversee Implementation of all new ICAO developments and SARPS within the Flight Procedure Design and Cartography Scope;  Establishment, amendment or change of FPD/Charting internal operations manual;   Establishment, amendment or change of FPD/Charting management procedures as and when required;  Establish and maintain training manuals as required, including progress tests, reports, and training logs as per South African Civil Aviation Regulations and ICAO DOC 9906 Vol II for in-house and external training;  Ensure the implementation of Record Management of the Flight Procedure Design and Charting Office, as per ISO, Legislation and the ATNS filing system;  Assessing of proficiency for internal and external FPS trainees;  Amendments, Maintenance, and Input to internal Quality Assurance procedures concerning FPD/Charting in accordance with ISO 9001:2015;  Conduct research into new technology, Instrument Flight Procedure developments and Aeronautical Navigation advancements;  Provide specialist consultancy services to ATNS and third parties;  Identify and undertake research and development projects where required that will advance the corporate safety objectives of ATNS;  Participate in Instrument Flight Procedure Panels/workshops/conferences as relevant;    Represent ATNS at local stakeholder forums.

Governance, Monitoring, Compliance & Reporting – Develop, implement, and manage a robust governance framework for the function;  Continuously monitor and measure compliance to all efficiency policies and practices;  Monitor efficiency performance of the entire Air Space Management environment;  Prepare reports on Air Space Management function for all relevant stakeholders;  Prepare ad hoc reports as and when required;  Lead Air Space Management projects and risk assessment;  Ensure compliance with relevant legislation, policy and standards;  Consolidate inputs from all relevant parties to prepare strategic level reports for the COO and other relevant stakeholders.

Stakeholder Management -Build effective relationships with other relevant operational functions to ensure the required resources are available, to drive efficient and effective service delivery within the Air Space Management function; Ensure all Air Space Management stakeholders are managed; accordingly, Adapt operational delivery as practically as possible to meet client needs and expectations.

Finance & Cost Management – Lead development, utilization, and management of the Air Space Management operational budget; Provide input into PANS-OPS/Charting section budgeting requirements; Ensure effective leadership in the management of operational costs to enable efficient utilization of financial resources; Ensure compliance to the financial policies and procedures applicable in ATNS;  Ensure accountability and reporting on all costs incurred against the approved budget. 

People Management – Ensure the availability of skilled and competent staff in the Airspace Management function to meet the current and future needs aligned to the departmental and overall business strategies;  Promote high levels of discipline and performance standards to achieve the ATNS strategies;  Lead and manage the Airspace Management team to utilise their skills and expertise to support an integrated approach to research and innovation in the company;  Manage performance outputs of the team by using the performance management system and taking corrective action promptly and effectively;  Mentor and coach staff to ensure continuous development and availability of the required skills;  Ensure the transfer of knowledge and skills to enable sustainability within Airspace Management from a succession management perspective;  Perform talent management aligned to the HC policies and procedures;  Manage implementation of the transformation initiatives within Airspace Management to ensure an inclusive environment;  Drive employee engagement and retention within the Airspace Management function.

Minimum requirements

Minimum Formal Qualifications:

•  Air Traffic control (aerodrome control, or approach control, or area control)
•   Advanced PANS OPS (Flight Procedure) Design
•  Post graduate qualification in Business Management / Leadership

 Minimum Years of Experience: 

•  Minimum 8 years of experience in conceptualizing, designing, and implementing air traffic management and airspace efficiency projects or functions of which at least 5 years must be at middle management level. 

Alternatively:

 Candidates who do not have postgraduate qualification, may apply, if they meet the following Alternative Qualification and experience:

 Alternative Qualification

• Formal leadership training or Management Development Program
• Air traffic control (aerodrome control, or approach control, or area control)
• Advanced PANS OPS (Flight Procedure) Design

 Alternative Years of Experience

•  Minimum 10 years of experience in conceptualising, designing, and implementing air traffic management and airspace efficiency projects or functions with at least 8 years’ experience as a flight procedure design specialist.

Note: A candidate appointed with alternative required qualifications and experience must be prepared to undergo compulsory development (sponsored by ATNS) to achieve the required post graduate qualification within three years.

If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

 People with disabilities are encouraged to apply.

Assistant Accountant: Payroll (Re-Advertisement)

Listing reference: atns_000555

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Accounting, Auditing

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To ensure the accurate and timeous processing and recording of financial payroll transactions in the General Ledger. To administer the processing and collection of international subsistence and travel (S&T) advances, out of payroll payments, and reimbursements. To prepare clear and concise financial and payroll-related accounting analysis reports. To effectively manage payroll accounting in order to accomplish set targets and objectives. To monitor and ensure that all reports and financial payroll transactions are done in compliance with International Financial Reporting Standards (IFRS), PFMA, National Treasury and other relevant legislation, as well as Finance policies and processes governing payroll administration

Job description

Manage Expense Reimbursement Claims – Ensure that claims are processed in accordance with the S&T Annexure, Procedure and Policy for input into the General Ledger. Extract I-Expense approved claims in I-Expense (for status “pending payables approval”) and the employee expense report. Review and validate employee expense claims. Receive and/or escalate query from/to employee via email pertaining to a rejection or enquiry of claims. Investigate, resolve and/or escalate query to IT/Consultant (where applicable). Communicate query resolution to employee. Submit audited claims to Payroll Accountant for review and interface (Ready for payment). Maintain all other statuses within the I-expense module monthly, ensuring a clean report. Review and update expense templates and expense types according to chart of accounts – work hand in hand with consultant to ensure correct mapping for taxable/non-taxable items in Payroll module. Ensure elements are tested and implemented in the I-Expense module. Review and update of legislative rates in I-Expense module when required. Work with the IT Department to implement the correct legislated rates. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication in collaboration with the Communications Department to communicate legislated/annexure/procedure changes to relevant stakeholders in the business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure. Respond to and follow up enquires such as reallocations, misallocations, and other errors thereby maintaining the correct allocation in the correct reporting periods. Retain electronic report (SharePoint). Attend to ad-hoc requirements for I-expense (new projects). Do monthly filing and ensure easy retrieval of all related documentation and journals 

Manage Staff Debtors – Extract S&T clearing account data from Financial System. Save supporting documentation. Tour vest invoices and supporting travel documents electronically, approved travel recons and repurchases. Record advance payments in Excel spreadsheet. Receive approved travel reconciliations from travelers. Follow up on outstanding travel reconciliations, queries, and monies due to ATNS. Review transactions as per approved travel reconciliations considering corrections and errors (TAC and correct rates uses). Escalate queries to the employee via email and ensure queries are resolved timeously. Process credit notes as per travel reconciliations considering corrections and errors. Calculate and process forex profit and loss on repurchase transactions (liaise with relevant staff regarding correct allocation of funds). Prepare supporting schedule reflecting aged balances. Submit for review to the Payroll Accountant and once reviewed, submit the journals systematically for approval and posting. Prepare and submit the accrual file (reverse old and raise new) for approval to ensure completeness and once reviewed, submit the journal systematically for approval and posting. Prepare and submit International Daily Advance Payment schedule to Payroll Accountant for review. Prepare salary deductions and submit to Payroll Accountant for review (where necessary). Email and save the approved schedules on the Payroll Drive (Share Point) for recording on Employees payslip, per SARS requirement. Validate S&T travel calculations for business, where required. Consolidate, prepare, and submit S&T emergency payments to the Payroll Accountant for payment processing via Finance. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner. Do monthly filing to ensure easy retrieval of all related documents and journals

General Ledger – Payroll – Analyze month-end figures for Finance and other departments, ensuring transactions are allocated to the correct codes (Analysis of Expenditure). Contribute to identifying and tracing sources of errors identified on the Trial Balance and making the necessary journal entry corrections. Process monthly and year-end transactions within the set time limits/deadlines. Monthly filing and easy retrieval of all related documents and journals. Assist with monthly interface of payroll. Assist with processing of monthly standard payroll related journals, i.e. leave pay accrual, etc. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner

Travel Allowance Calculator – Ensure the correct functioning of the TAC application when calculating allowances for Business. Review and update legislative rates in TAC module when required. Work with the IT Department to implement the correct legislated rate. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication through the Communications Department to communicate annexure/procedure/legislated changes to business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure

Processing of Payroll Cash Book – Ensure that all transactional processing is performed timeously and accurately, and reconciling items are cleared or currently maintained, ensuring valid reasons. Extract the monthly bank statement from the banking platform. Investigate new payments and deposits and escalate accordingly with the bank or applicable internal sub-department, where applicable. Communicate discrepancies with the Payroll Department. Process all payments and deposits electronically. Engage with the Assistant Accountant: Cashbook where queries are identified and obtain resolution prior to closing off month-end processes. Obtain and ensure sufficient supporting documentation is attached for all captured transactions. Analyze and reconcile the cashbook to the bank statement ensuring cut-off on the last working day of the month. Prepare the balance sheet account reconciliation, ensuring that reconciling items are monitored and cleared out correctly and timeously

Reporting – Generate and/or compile monthly, quarterly, and annual reports including but not limited to: Travel Tax Pac. ST Helena fuel expense report. Generate I Expense reports as required. Generate and/or compile ad hoc reports as required

Other Duties – Updating of procedures in area of control to ensure compliance. Document business processes to improve the effectiveness and efficiency of the unit

Internal and External Audits – Prepare audit requests as required. Assist with internal and external audit queries and clear audit findings

Minimum requirements

·        B. Com Accounting degree or 3-year National Diploma in Accounting /Finance

·        At least 3 years’ accounting experience with direct exposure to all aspects of finance

·        Studying towards a degree will be an advantage

·        Knowledge of IFRS and PFMA is required

Specialist: Systems Administration & Reporting

Listing reference: atns_000541

Listing status: Online

Apply by: 5 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Human Resources and Recruitment

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Specialist: Systems Administration & Reporting (Peromnes Grade 8) based at Head Office, Bruma. The successful applicant will be reporting to the Payroll Manager. Purpose To collect, retrieve, analyse, process, maintain and store Human Capital data and information for reporting and management decision making purposes and to provide management with detailed interpretation of employee data report highlight trends and/or areas of concern to enable management to identify focus areas for continuous improvement.

Job description

Provision of key HC data and information –  Collect, retrieve, analyse, process, maintain store and provide key data and information related to human resources in the organisation for management decision-making purposes;          Use HC data analytics to filter information requests in order to produce meaningful management reports; Convert data obtained from the HRM system into meaningful information related to Human Capital performance indicators, such as: Totals of employees in various categories, Labour cost, Learning and development  data, Total HC expenditure, Employee turnover, Performance management, Totals of entrants and exits, Overtime hours, Age analysis profiling for e.g. strategic workforce planning, Tracking of Employment Equity progress against targets, Fixed Term Employee costs, Vacancy management including critical skills pool for the future, Absenteeism management, Leave liability,  Injury on duty,  Talent data: High potential employees, Leadership bench, succession management,  Analyse HC data by creating pivot tables in preparation for weekly monthly, and quarterly HC reports for distribution to HC Business Partners and line management for informed decisions;  Perform ongoing master data verification to ensure HCM data integrity.

HC Reporting – Provide formal monthly and quarterly Human Capital reports to required internal and external stakeholders to enable strategic workforce decisions, and to comply with relevant legislation; Collect data and information from various sources, and analyse, interpret and compile reports in the required formats; Organise, retrieve, maintain and provide data and information related to human resources in the organisation for reporting purposes as well as management decision making; Provide management with detailed interpretation of MIS reports produced which are based on employee data, and highlight any trends and/or areas of concern requiring monitoring to inform management decisions with the goal of ensuring effective management of human resources and HC cost;  Convert data obtained from the HCM system into meaningful information related to Human Capital performance indicators, such as labour cost, total man hours per region, overtime, age, gender, disabled employees, race and years’ service distributions; Produce standard HRIS reports in accordance with reporting schedule timelines; Ensure the provision of accurate and complete data for reporting and management information purposes.

HCM System Performance – Implement, maintain, coordinate and optimise HCM system modules in order to ensure optimal system functionality and performance; Act as liaison between the HC and Technology & Information departments to provide system support and analysis and to leverage technology solutions to meet the needs of Human Capital and the users of HC information throughout ATNS; Conduct user testing of any new developments on the HCM system module and accept or reject configurations based on Human Capital data and information requirements.

Stakeholder Relations Management – Provide information and assistance to HC Business Partners, HC Consultants, and HC Administrators as required; Develop and maintain sound relationships with relevant stakeholders Respond to questions or requests for information from line managers and employees when required.

Minimum requirements

Minimum Qualifications:

•  Diploma in Informatics/Computer Science/HR Management or related field
•            Completed training in HRM system e.g. Oracle, SAP, etc /databases is an advantage

Minimum Years of Experience:

•  Minimum 3 – 5 years’ experience in HRIS and database administratio
• Experience in the analysis and provision of key HR data and management information
• Experience in managing an HRM system e.g. Oracle, SAP etcIf you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

 People with disabilities are encouraged to apply.

Executive Assistant – Business Services

Listing reference: atns_000566

Listing status: Online

Apply by: 5 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Others: Administrative Support and Secretarial

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Executive Assistant – Business Services (Peromnes Grade 10) based at Head Office, Bruma. The successful applicant will be reporting to the Chief Business Services Officer. Purpose To provide high level administrative support and assistance to the executive and ensure the smooth and efficient running of the executive’s office by providing executive support relating to the prioritisation of work, document production, meetings management, governance and quality assurance.

Job description

Office Management – Act as first point of contact, representative and information source for the executive’s office, and respond to basic queries and requests for information and meetings;  Receive and welcome guests and visitors courteously and efficiently; Screen all incoming calls of the executive and divert or take messages. Respond to queries where possible on behalf of the executive in their absence; Arrange meetings, prepare agendas when required, obtain inputs from all parties concerned, and ensure that all relevant documentation is in order; Manage and maintain the executive’s schedule with due consideration of the Corporate Calendar and relevant events, demonstrating an awareness and understanding of business priorities and challenges. This includes daily time management and consultation with relevant stakeholders to ensure optimisation of the executive’s time, availability and contribution; Maintain a proper system for handling the receipt and distribution of incoming and outgoing mail, emails, and publications; Maintain the ISO filing system of the department and update the ISO Quality Manual and Management Reference files; Compile performance contracts for management team members as instructed; Maintain effective and secure e-filing of documents for fast retrieval of data and information; Utilise office equipment and technology efficiently and ensure that it is maintained and functioning optimally at all times; Organize /obtain business documentation for important strategic meetings, and arrange or obtain required materials, data, and information. Obtain critical business information when needed  to ensure that meetings run effectively; Arrange and coordinate local and international travel, accommodation and subsistence for the executive when required, including currency and account reconciliation; Handle highly sensitive and confidential financial, legal, personnel and institutional information exercising the required discretion; Continually review and suggest changes to office management practices in order to streamline operations and enhance effectiveness; Order stationery, refreshments, office equipment and any other necessities for the executive’s office when required; Ensure that adequate levels of the required stationery are maintained; Arrange and coordinate leadership development plans and sessions as required.

Administration – Prepare and process documents and correspondence using appropriate MS Office packages within the required timelines for review and approval by the executive:  Distribute to relevant parties,   Liaise with courier services for delivery, Follow up with intended recipients to ensure receipt thereof; Draft standard letters, memorandums and other communication as instructed; Gather data and information from various sources and generate requested documents accurately and timeously; Coordinate and quality assure reports compiled by management team members and ensure timely submission to the Company Secretary; Proof-read documents when requested; Take minutes of meetings when required and distribute to all attendees; Prepare a basic expense report for the executive’s office including variances to the budget on a monthly basis, monitor the flow of funds and keep the executive updated and informed; Compiling quarterly reports for business units as required; Compile ad hoc reports as required in line with relevant guidelines; Prepare correspondence timeously and as instructed for review and approval by the executive; Develop PowerPoint and Excel presentations when requested.

Stakeholder Relations Management – Establish and maintain sound relationships with all relevant stakeholders including Exco members, the divisional management team, and relevant staff and stakeholders;  Liaise with and engage relevant stakeholders courteously and competently in dealing with issues and queries, assisting with communication to and from the executive’s office, and managing incoming and outgoing instructions and responses to and from the executive; Follow executive office protocol at all times,  i.e. the way things are done in terms of executive office management processes, practices, and in managing stakeholder relationships;   Ensure that the ATNS corporate identity is accurately reflected in and around the executive’s office, i.e. in brochures, booklets, stationery, etc; Liaise and interface with relevant internal and external stakeholders such as suppliers, government officials, and other executives, conveying information accurately, competently and courteously whilst maintaining the required level of confidentiality and discretion; Maintain effective communication channels at all times to keep the executive informed of important issues whether in the office or travelling

Minimum requirements

Minimum Formal Qualifications:

• Grade 12
• 1-year Secretarial qualification is required 
• 3-year Secretarial Diploma including Office Management or equivalent qualification will be an advantage

Minimum Years of Experience:

•   Minimum 6 years’ experience in a secretarial role
•  Experience in the running and coordination of a senior manager /executive’s office is required

 If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

People with disabilities are encouraged to apply.

Licensing Coordinator

Listing reference: atns_000557

Listing status: Online

Apply by: 2 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Admin, Office Support and Services

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

To ensure that ATS personnel is licenced in compliance with relevant regulations and directives. To process all license applications (new and renewals) and submit to the SACAA (SA Civil Aviation Authority) for endorsement. To process ATS personnel medical account payments. To ensure that all monthly licensing and medical invoices are paid in time to avoid penalties to ATNS for late payments. To oversee procurement requisitions and ensure that monthly contract payments are made timeously. To establish and maintain an effective and secure e-filing and document management system for the fast retrieval of required data and information. To ensure efficient use of office technology, and effective functioning of all equipment on an ongoing basis.

Job description

Licensing of ATS personnel – Create, track, update and maintain a database for all ATS personnel licenses and monitor compliance. Create, track, update and maintain a database for all ATS class 3 medicals and monitor compliance. Create, track, update and maintain a database for all ELP and monitor compliance. Conceptualize and maintain a system that ensures that Line Management and all licensed ATS personnel are notified of their annual currency and proficiency renewal date within the specified timelines. Conceptualize and maintain a system that ensures that Line Management and all licensed ATS personnel are notified of their class 3 medical renewal date within the specified timelines. Conceptualize and maintain a system that ensures that Line Management and all licensed ATS personnel are notified of their ELP renewal date within the specified timelines. Assist with medical assessment appointment bookings for licensed ATS personnel and communicate such confirmations with the licensed personnel. Ensure that all applications/relevant paperwork is accurately completed prior to processing for SACAA consideration. Process and submit all regional/unit/pool license applications to the SACAA for approval. Process and submit all ATA license applications to the SACAA for approval. Track submitted license applications against the relevant expiry date (AC/AP/Medical/ELP) to ensure ATS personnel does not operate illegally. Coordinate with RUS to ensure only licensed personnel are rostered for operational duty, where ATS personnel are not legal to operate, inform RUS and Line Management. Monitor compliance of all ATS staff with relevant licensing regulations and directives. Act as custodian for the relevant Quality procedure for ATS licensing. Coordinate and travel to the SACAA when required to submit/collect ATS licenses, certificates and any other pertinent documents.

Processing of ATS personnel medical account payments – Process and manage purchase orders for all medical accounts and monitor compliance. Create, track and monitor a system that ensures all invoices from the relevant suppliers/services providers/doctors are processed within the appropriate payment dates. Compile and submit monthly medical expenses ensuring adherence to finance procedures and timelines.

Stakeholder Relations Management – Develop and maintain sound working relationships with key relevant internal and external stakeholders. Liaise and interface with relevant internal and external stakeholders such as suppliers, clients, representatives from regulatory authorities, internal support departments, and staff as required, conveying information accurately and competently whilst maintaining the required level of confidentiality and discretion. Maintain effective communication channels at all times to keep the Manager Operations Planning, Training and Support informed of important issues whether in the office or travelling.

Quality Management – Act as custodian for the relevant ATNS Quality Procedure on the processing of payment on medical accounts as part of ATS licensing. Monitor and ensure that Continuous Improvement Reports (CIRs) are continuously followed up on.

People Management – Supervise the license administrator employees in accordance with HC policies and processes. Ensure that new employees have been properly on-boarded and trained prior to commencing work. Monitor the time and attendance of subordinates, take appropriate action in the case of absenteeism, and report to the Manager Operations Planning, Training and Support and Human Capital. Participate in the conclusion of performance management contract(s) and monitor performance.

Minimum requirements

·        Grade 12

·        1- year Diploma in Business Administration is an advantage

·        Valid RSA driver’s licence

·        At least 3 years’ experience in an administrative role

·        Experience in ATS will be an advantage

·        Knowledge of MS Word

·        Knowledge of MS Excel

Executive Assistant – Chief Operating Officer

Listing reference: atns_000568

Listing status: Online

Apply by: 10 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Others: Administrative Support and Secretarial

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Executive Assistant – Chief Operating Officer (Peromnes Grade 9 ) based at Head Office, Bruma. The successful applicant will be reporting to the Chief Operating Officer. Purpose To provide high level administrative support and executive assistance to the COO whilst maintaining the appropriate level of confidentiality, sophistication and protocol required of the position and to provide effective high-level executive support relating to the prioritisation of work, document production, meetings management, governance and quality assurance.

Job description

Office Management -.Plan, manage and maintain the executive’s schedule with due consideration of the Corporate Calendar and relevant events, demonstrating an awareness and understanding of business priorities and challenges and the impact thereof on business operations. This includes daily time management and consultation with relevant stakeholders to ensure optimisation of the executive’s time, availability and contribution;  Act as first point of contact, representative and information source for the executive’s office, and respond to basic queries and requests for information;  Receive and welcome VIPs and visitors courteously and professionally. Screen all incoming calls of the executive and divert or take messages. Respond to queries where possible on behalf of the executive in his/her absence;  Schedule and arrange meetings for the executive nationally and internationally, ensuring that agendas are prepared, required inputs are received from all parties concerned, and that all relevant documentation is in order;  Brief and update the executive on the context of meetings in advance, as well as the input required from him/her at the meeting. Pro-actively determine and obtain relevant information required to support the executive’s contribution;  Source and arrange external venues when required for strategic planning, gala events or other occasions. Coordinate logistics as required;  Coordinate and manage executive scheduling, prepare and organize important business and strategic documents and materials, and support Exco and Board meetings through the preparation of materials or as required. Provide critical business information, and ensure meetings and materials are efficient and effective;  Coordinate local and international travel, accommodation and subsistence for the executive when required, including currency and account reconciliation;  Establish and maintain an effective and secure e-filing and document management system for fast retrieval of data and information required; Ensure efficient use of technology, optimisation of available equipment, and effective functioning of all systems and equipment on an ongoing basis;  Being proficient in office management technology, processes, and practices, advise secretaries in the organisation on the implementation of office management best practice. Continually review and suggest changes to office management processes and practices in order to streamline operations and enhance effectiveness;  Order office equipment, stationery, refreshments, and any other necessities for the executive’s office when required;  Ensure that adequate levels of the required stationery are maintained.

Administration –  Prepare business correspondence accurately, timeously and as specified for review and approval by the executive;  Process highly sensitive and confidential financial, legal, personnel and institutional information while exercising the required level of discretion;  Take minutes of meetings for executives as requested and distribute to all relevant stakeholders. Monitor and confirm that actions arising from meetings are addressed;  Conduct first-line research for the executive when required, consulting relevant internal or external sources, and/or by doing desktop research. Analyse and summarise information in report-format for ease of use;  Draft letters, memorandums and other written communication, collate relevant information and prepare/type all requested documents accurately and timeously;  Compile performance contracts for the members of the executive leadership team based on relevant information provided;  Compile quarterly reports for the Department of Transport in line with relevant guidelines provided;  Prepare a basic expenditure report for the executive’s office including variances to the budget on a monthly basis, monitor the flow of funds, and keep the executive updated and informed;  Develop PowerPoint and Excel presentations in line with the executive’s requirements.

Stakeholder Relations Management – Establish and maintain sound relationships with all relevant stakeholders such as Board members, Exco members, and general staff and stakeholders;  Liaise with and engage relevant stakeholders courteously and competently in dealing with issues and queries, assisting with communication to and from the executive’s office, and managing incoming and outgoing instructions and responses to and from the executive;  Set the standard of executive office protocol, i.e. the way things are done in terms of executive office management processes and practices, including stakeholder relations management;  Follow executive office protocol at all times, demonstrating social and cultural awareness for the stature and position of visitors and internal staff;  Ensure that ATNS’ corporate identity is accurately reflected in and around the executive’s office, i.e. in brochures, booklets, stationery, etc   Liaise and interface with relevant internal and external stakeholders such as suppliers, senior government officials, clients, and other executives as required, conveying information accurately, competently and courteously whilst maintaining the required level of confidentiality and discretion;  Maintain effective communication channels at all times to keep the executive informed of important issues whether in the office or travelling abroad.

Leadership Development Tasks – Arrange and coordinate leadership development plans and sessions;  Act as a role model and mentor for secretaries in the organisation;  Provide guidance on protocol and correct office management practices and procedures to ensure that professional standards are maintained in respect of executive assistance and support;  May supervise lower-level employees when required.

Minimum requirements

Minimum Formal Qualifications:

• 1-year Secretarial qualification is required 
• 3-year Secretarial Diploma including Office Management or equivalent qualification will be an advantage

Minimum Years of Experience: 

•  8 years relevant experience of which at least 3 years experience in performing a secretarial and executive assistance role to senior management 
•           Seasoned professional that can perform the full spectrum of the role is required

 If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

People with disabilities are encouraged to apply.

Watch Manager – Air Traffic Flow Management – FAOR

Listing reference: atns_000563

Listing status: Online

Apply by: 11 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Transport, Logistics and Freight

Location: Southern Africa

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

ATNS seeks a candidate to provide air traffic flow management services to the aviation community within the South African airspace and balance demand against capacity using the air traffic flow management (ATFM) system after collaborative decision making with the relevant aviation community members.

Job description

Air Traffic Flow Management – Balancing demand and capacity of SA Airspace to ensure effective air traffic flow by providing airspace users and Air Traffic Controllers (ATCs) with enhanced services. Performing tactical slot allocation. Conducting post event analysis and report writing.

Flexible Use of Airspace – Negotiating with airspace users and ATNS representatives regarding the balancing of demand with available capacity in respect of any Special Events. Ensuring the safe and effective management of air traffic flow. Ensuring the safe and effective management of the flexible use of airspace Ensuring equity and fair access to airspace. Assist the Central Airspace Management Unit (CAMU) in compiling airspace information Products SUPP and Notice to Airman (NOTAM). SANDF flexible use of airspace (FUA) negotiation on pre-tactical and tactical levels.  Overseeing the flexible use of airspace distribution, activation and cancellation. Conducting post FUA analysis (oversee).

Central Airspace Management Unit Operations – Rostering staff in line with business needs. Ensuring formal training of subordinates. Planning, implementing, assessing and amending procedures when required

 People Management – Managing employees in accordance with HC policies and processes. Ensuring that new employees have been properly on-boarded prior to commencing work. Monitoring the time and attendance of subordinates, take appropriate action in the case of absenteeism, and reporting to management. Supervising, coaching and mentoring subordinates. Managing performance by promoting high levels of discipline and performance standards to achieve required performance targets and objectives

Minimum requirements

•        Grade 12
•         Approach Procedural and Radar or Area Procedural and Radar qualification
•        3 years ATCO 3 experience (ACC/APP Control)
•        5 years Air Traffic Flow Specialist experience
•         Must’ve held an ACC/APP rating

Benefits

Medical and pension benefits 

Head Enterprise Risk & Quality Management – November

Listing reference: atns_000567

Listing status: Online

Apply by: 10 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Credit Analysis and Risk Management

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Applications are invited for the position of Head Enterprise Risk & Quality Management (Peromnes Grade 5 ) based at Head Office, Bruma. The successful applicant will be reporting to the Chief Governance, Risk & Compliance.

Job description

Strategy Implementation – Provide strategic, operational and management leadership to the Governance Risk and Compliance function to achieve the vision and ATNS business strategies. Conceptualise and design the function’s strategy aligned to the Governance, Risk and Compliance (GRC) and overall ATNS business strategies. Provide the function’s strategic and operational inputs and insights into the long-term ATNS strategy.  Develop, implement, and articulate the function’s strategy and value proposition to the organisation aligned with the business strategies. Establish the Governance Risk and Compliance as a respected function. Support the Chief GRC and other thought leaders in developing, implementing, and managing the GRC strategy aligned to the vision and culture of the organisation and ATNS’s business strategy.  Lead designing and implementing the function’s operating model, including governance and service management capabilities with the service catalogue and level agreements.  Manage and implement the function’s strategy post-formulation to ensure achievement of the objectives. Drive delivery of the required projects/initiatives within the function’s strategy to be on time, within budget and to the required standard. Lead implementation of processes to collect feedback on how all the ERM aspects as per the function strategy are being received in the business. Analyses trends and metrics in partnership with Chief GRC to develop the required solutions, programs, and policies aligned to the business needs strategies. Gather and analyse relevant data, trends, and patterns and identify gaps and priorities, particularly in the key ERM function’s services, to efficiently achieve the function’s business strategy. Provide relevant policy guidance and interpretation, recommend and implement changes as needed. Set clear targets for the function and ensure the achievement of such targets by implementing relevant measures. Lead the development and implementation of an integrated annual business plan for the function to enable the achievement of the business and ATNS strategies and targets. Support coordination and implementation of the corporate transformation strategy within the function in line with relevant policies and legislation. To be accountable for promoting the ATNS corporate culture within the function to support corporate objectives. Assess the relative impact of combined assurance industry trends on current and future enterprise infrastructure needs and projects. 

Operationalise ERM – Design, Develop, Drive and Integrate the Enterprise-wide Risk Management framework within ATNS.  Create risk awareness within the organisation to entrench a formal risk management approach.  Monitor breaches to risk appetite and recommend to the Board Risk Appetite considerations. Conduct risk assessment, maintain a comprehensive risk register, and quantitatively evaluate and assess risk.  Conceptualise and define the ERM operating model based on end-user requirements, benchmarking and strategic objectives. Conduct research and statistical analysis to improve efficiency across the function. Benchmark service delivery of ERM against global best practices. Establish ERM as a respected function within ATNS. Provide specialist advice about ERM issues in the organisation.  Maintain, promote, and continuously improve ERM efficiency and related processes. Drive cost-effectiveness and efficiencies in the function’s operations by implementing appropriate initiatives and methods. Formulate and implement appropriate ERM policies and practices to guide processes within the function. Drive system improvements to ensure the most effective systems and tools available to enable efficiency within the function. Identify and undertake ERM-related projects to enable the achievement of the ATNS business strategy and related initiatives. Attend seminars, conferences, workshops, etc, on ERM-related matters to remain abreast of the current and future landscape. Conduct awareness training for all staff on Risk Management, Fraud and Business Continuity Management annually or when it is required.  Provide continuous training to nominated risk champions and facilitate quarterly Risk champion forums.  Conduct GRC system training for all risk owners, action plan owners and risk champions.

 Insurance Management – Develop the Insurance Risk Management Policy, framework and methodology for ATNS.  Reviewing coverage requirements to determine if they meet the needs of the business being insured.  Maintaining an inventory of physical assets that the company insures.  Manage the organisation’s overall insurance program.  Analyse insurance needs by identifying risk exposure and analysing and classifying risks to provide optimum coverage, cost and claim settlements.  Conduct regular policy reviews, research, and compile loss trends.  Identify critical causes of loss and accidents that may increase insurance rates.

Business Continuity Management (BCM) – Develop effective and efficient business continuity strategies, policies, procedures, protocols, and governance structures. Conduct Business Impact Analysis. Develop and manage a conducive environment for implementing and periodically reviewing the institutional business continuity strategy. Create and manage institutional business continuity platforms, structures, committees or other forms of institutional governance in the realm of business continuity.  Create and coordinate cluster teams for the management of identified business continuity threats. Test Business Continuity Plans and draft reports with recommendations. Integrate business continuity plans with crisis communication plans, disaster recovery plans and emergency plan.

Quality Management System (QMS) – Develop the Quality Management Policy, framework and methodology for ATNS.  Maintaining the QMS system and ISO  9001 Certification. Ensure the organisations’ readiness for external audits (Certification body).  Collaborate with the Certification body to conduct surveillance and certification audits.  Conduct internal audits in all the departments to verify compliance with Implemented Quality Management System.  Assess internal policies and procedures to ensure compliance with the requirements of ISO 9001.  Conduct awareness training to embed the QMS and continuous improvement.  Ensure that the audit process outlines all the requirements of the standard that will be audited.  Ensure that all processes, policies and procedures are updated, revised and modified to meet standard and regulatory requirement.  Report Quality system performance and improvements needed.  Review the quality system at the planned interval to ensure sustainability and alignment with strategic direction.  Manage root cause analysis and the Implementation of corrective actions in line with the CIR procedure.

Governance; Compliance; Risk and Reporting – Develop, implement and manage a robust governance framework for the function. Develop and drive a culture of compliance with the GRC policies to enable practical risk management.  Investigate any reported incidents of violation to enhance the effectiveness of the processes and mitigate any risks. Identifying, documenting, and managing key contractual/commercial risks throughout the project bid cycle. Proactively identify any risks facing the function/ department and appropriately and timeously measure, correct and manage such risks. Prepare ad hoc reports as required to enable business decision-making. Continuously monitor and measure compliance with all policies and practices within the function.  Prepare reports on Combined Assurance for the CGRC, CEO, and relevant stakeholders. Lead the Combined Assurance related projects risk assessment and issue management. Proactively manage key risks and ensure mitigating actions are well thought through and implemented at the appropriate team level. Ensure compliance of the function and entire organisation’s processes with relevant legislation, policy and standards. Consolidate inputs from all relevant parties to prepare strategic-level ERM risk reports for the CGRC, CEO and other relevant stakeholders. Ensure that all ERM activities comply with all ATNS risk management requirements. Update the GRC system continuously with current risk registers and monthly reporting information. Liaise with IT to ensure that the GRC system is always functioning accordingly. Liaise with external service providers on system-related matters. Present risk reports at the COO’s quarterly meetings and departmental meetings.  Compile and present risk reports at the Combined Assurance Steering Committee meetings.  Form part of the various project committees.  Fulfil Project Management responsibilities for service providers within risk management.

Stakeholder Management – Build, maintain and nurture mutually beneficial relationships with all relevant key stakeholders.  Adapt operational delivery practically to meet client needs and expectations. Build and maintain effective collaborative relationships with all relevant business functions and teams within GRC to enable the required alignment and optimal operational delivery.

Financial and Costs Management – Develop and ensure efficient management of the approved budget. Manage the costs involved while maintaining quality of service. Compile and provide required reports on the utilisation of the budget. Identify and prevent irregular, fruitless, and wasteful expenditures. Monitor and report on monthly expenditure by category. Provide the required supporting documents to enable an effective auditing process.

People Management – Ensure the availability of skilled and competent staff in the ERM function to meet the current and future needs aligned to the departmental and overall business strategies. Promote high levels of discipline and performance standards within the Department to achieve the ATNS strategies. Manage the performance outputs of the team by using the performance management system and taking corrective action promptly and effectively. Ensure mentoring and coaching of staff as required to ensure continuous development and availability of the required at all times. Ensure the transfer of knowledge and skills to enable sustainability within the Department from a succession management perspective. Ensure effective talent management implementation aligned with the HR policies and procedures. Implement transformation initiatives within the department to ensure an inclusive environment and a representative staff complement. Drive employee engagement and retention within the function.

Fraud Prevention and detection – Develop the Fraud Management Policy. Develop the Whistle Blowing Process. Develop a Fraud Implementation Plan. Annual Review Fraud Policy. Annual Review Fraud Whistle Blowing Process. Monthly monitor the implementation of the Fraud Implementation Plan. Annual Submit the revised Fraud Implementation Plan to the board for approval. Conduct Fraud Prevention awareness workshops for ATNS.

Minimum requirements

 Minimum Formal Qualifications:

•   Bachelor’s degree in risk management/ commerce/ equivalent
• Post graduate qualification in Business Management or related field.
• Registered as a member of the Institute of Risk Management,
• ISO 22301 Senior Lead implementor added advantage
•   ISO 91000:2015 added advantage E
• Experience In developing and implementing QMS standard
• Fraud Management certificate compulsory

 Minimum Years of Experience:

•  A minimum of 8 years’ experience in Risk Management in a highly complex environment,

  If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

     People with disabilities are encouraged to apply.

Executive Assistant – CATA (Re-Advertisement)

Listing reference: atns_000569

Listing status: Online

Apply by: 11 December 2024

Position summary

Industry: Aviation & Aerospace

Job category: Others: Administrative Support and Secretarial

Location: Kempton Park

Contract: Permanent

Remuneration: Market Related

EE position: No

Introduction

Responsible to provide high level administrative support and assistance to the executive and to ensure the smooth and efficient running of the executive’s office.

Job description

Office Management: Act as first point of contact, representative and information source for the executive’s office, and respond to basic queries and requests for information and meetings. Receive and welcome guests and visitors courteously and efficiently. Screen all incoming calls of the executive and divert or take messages. Respond to queries where possible on behalf of the executive in their absence. Arrange meetings, prepare agendas when required, obtain inputs from all parties concerned, and ensure that all relevant documentation is in order. Manage and maintain the executive’s schedule with due consideration of the Corporate Calendar and relevant events, demonstrating an awareness and understanding of business priorities and challenges. This includes daily time management and consultation with relevant stakeholders to ensure optimisation of the executive’s time, availability and contribution. Maintain a proper system for handling the receipt and distribution of incoming and outgoing mail, emails, and publications.

Administration: Prepare and process documents and correspondence using appropriate MS Office packages within the required timelines for review and approval by the executive:

• Distribute to relevant parties
• Liaise with courier services for delivery
• Follow up with intended recipients to ensure receipt thereof

Draft standard letters, memorandums and other communication as instructed. Gather data and information from various sources and generate requested documents accurately and timeously. Coordinate and quality assure reports compiled by management team members and ensure timely submission to the Company Secretary. Proof-read documents when requested. Take minutes of meetings when required and distribute to all attendees. Prepare a basic expense report for the executive’s office including variances to the budget on a monthly basis, monitor the flow of funds and keep the executive updated and informed. Compiling quarterly reports for business units as required. Compile ad hoc reports as required in line with relevant guidelines Prepare correspondence timeously and as instructed for review and approval by the executive. Develop PowerPoint and Excel presentations when requested.

Stakeholder Relations Management: Establish and maintain sound relationships with all relevant stakeholders including Exco members, the divisional management team, and relevant staff and stakeholders. Liaise with and engage relevant stakeholders courteously and competently in dealing with issues and queries, assisting with communication to and from the executive’s office, and managing incoming and outgoing instructions and responses to and from the executive. Follow executive office protocol at all times, i.e. the way things are done in terms of executive office management processes, practices, and in managing stakeholder relationships. Ensure that the ATNS corporate identity is accurately reflected in and around the executive’s office, i.e. in brochures, booklets, stationery, etc. Liaise and interface with relevant internal and external stakeholders such as suppliers, government officials, and other executives, conveying information accurately, competently and courteously whilst maintaining the required level of confidentiality and discretion. Maintain effective communication channels at all times to keep the executive informed of important issues whether in the office or travelling.

Minimum requirements

Minimum Formal Qualifications:

• Grade 12
• 1-year Secretarial qualification is required 
• 3-year Secretarial Diploma including Office Management or equivalent qualification will be an advantage

Minimum Years of Experience:

•   Minimum 6 years’ experience in a secretarial role
•  Experience in the running and coordination of a senior manager /executive’s office is required

 If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

 ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.

People with disabilities are encouraged to apply.

Click here to apply

All the best with your applications