Total Energies Jobs

To apply, click on the link at the end of the posts and all the best with your applications.

Retail Technical Field Engineer (Western Cape)

Context & Environment

▪ Optimal management of set maintenance activities to improve availability while optimising cost.

▪ Execution of small Campaign projects.

Activities

HSEQ: 

• Compliance with the OHS Act of 1993 (Asbestos, Construction, Electrical Installation, Environmental etc)
• Ensure adherence of TMSA HSEQ procedures by contractors and staff.
• Provide assurance on HSEQ and take corrective action in your area of responsibility.
• Ensure that only contractors with valid contracts are used, including Total Group ICC policy compliance.
• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements 
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility ensure that only contractors with valid contracts are used, including Total Group ICC policy compliance

Reporting

• Ensure Sales & Marketing adhere to the agreed Maintenance process.
• Ensure Annual Site visit is conducted with Territory Manager for each Service Station.
• Ensure that all site non-conformance are reported to Retail Maintenance Manager within 24hrs
• Own a commanding understanding of the Evarisk / Invariant standards for Sales& Marketing.
• Present your regional performance at the Monthly Maintenance Business review Meeting:
• Number of NFT done / Number of station
• Top 10 flop sites action plan per your allocated region
• Preventative Maintenance Status (number of sites completed per Group / number of Station)
• Allocated Project Status 

Maintenance

• Ensures preventive maintenance is carried out as per set schedules.
• Review Preventative Maintenance reports on Daisy WW and take corrective actions
• Develop and drive the Pump replacement project in your respective region.
• Ensure that all contractors’ performance is measured against the contracts on a monthly basis.
• Ensure that the maintenance Policy, Procedure and Processes are adhered to.
• Ensure the effectiveness of the Maintenance strategy is monitored and reviewed frequently (Preventative Maintenance).
• Ensure Contractors adhere to the NEMO contract (PM and CM).
• Ensure improvement plan for your respective NEMO Group is conducted.
• Conducts quaterly random audits and quality inspections of maintenance work to ensure compliance to standards. 
• Anticipates the replacement of obsolete equipment in order to promote a preventative maintenance approach (maintenance investments).
• Ensures the overall follow-up and treatment of work requests (curatives) in terms of quality and delay (compliance with SLAs).
• Adapts the maintenance according to the segmentation and the nature of the activities (fuel distribution, washing, shop, …)
• Follows on monthly basis the budgetary expenditure in relation with the management control to anticipate / justify possible deviations.
• Carries out an Annual Technical Visit (ATV) in collaboration with the Territory Manager and the tenant 

Customer Service 

• Ensure that all maintenance is completed as per the agreed time frames.
• Ensure that accurate costing is submitted to business within the agreed time.
• Ensure that you meet with business once a month to keep them up to date on their maintenance programs.
• Attend and present at the Sales Manager Monthly meetings.

Maintenance Projects

• Ensure that you have full control over all projects in your project portfolio by following the Total engineering project procedure. 
• Ensure that your entire projects are completed on time by creating and managing project programs for all allocated projects. 
• Ensure that all your projects are completed within budget by managing your project financials. 
• Ensure that the contractors, Project managers, Consultants, architects and equipment suppliers adhere to their performance

Candidate Profile

As a Technical Field Engineer, you would possess the following:

• Qualification: S4 or BTech in Mechanical, Electrical or Civil Engineering
• 2 – 3 year experience in petroleum engineering
• Sound experience in the Engineering, Construction and Maintenance
• High level of autonomy and problem-solving skills,
• Real capability to manage the workload and efficiency in the work done,
• Proactive and available at any time,
• Clear and concise written and verbal communication,
• Ability to work within a team made of customers, purchasers, head-office organization.
• Sound Knowledge of the local legislations, group and International Standards in relation to the oil industry
• Valid Driver’s license

B2B Marketing Specialist

Context & Environment

Tightly regulated promotions environment. Tension in producing in the context DOE restrictions.

Activities

The duties and responsibilities of a B2B Marketing Specialist are:

Brand:

• Assist with B2B Marketing Communication plan development as well as implementation thereof Marketing promotions
• To develop and co-ordinate innovative marketing promotions and incentives for B2B to grow Fuel volumes
• To conduct post-promotion analysis of all promotions and incentives across all B2B channels
• To liaise with the below-the-line advertising agency on promotional campaigns and B2B point-of-sale. This includes briefing the agency on campaigns / projects, evaluation of campaigns and final campaign recommendations
• To ensure that the Company norms and standards are correctly applied, in line with the Group norms and standards guidelines
• To ensure that all marketing communication is updated on the TotalEnergies Website with B2B relevant information
• To perform administrative functions for the marketing promotions unit
• Manage B2B marketing budget and ensure that all marketing activities are within budget
• Develop and assess a B2B marketing plan to ensure that it meets the business ‘s objective
• Create collateral to distribute during presentations and trade expos

People:

To assist in developing, coaching and mentoring trainees / new marketing staff to promote a positive working environment which will attract and retain skilled staff and increase productivity

HSEQ:

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies

Candidate Profile

In order to qualify for this job, you must have the following qualifications and skills: 

• Tertiary qualification in Marketing or related Business degree / diploma

• 2-3 Years practical experience in marketing

• Proven experience in dealing with Advertising Agencies (Mature professional approach)

• Working understanding of the regulated environment within the South African context with specific reference to promotional activities

• Strong analytical thinking and problem solving ability

• Knowledge of statistical analysis and interpretation

• Knowledge and understanding of the competitor environment

• Computer Skills

• Customer service excellence

Territory Manager – Polokwane & Mpumalanga

Context & Environment

• Optimising the performance of a defined number of service stations through independent dealers operating for their own account within the context of a competitive marketing environment with regulated and tight margins
• The role of the Territory Manager is complex, having to manage the relationship and contract with the dealer in an environment where support is required from various internal parties. The person needs to build internal relationships for the support required and work cross functionally in order to achieve goals – ultimately the Territory Manager is accountable for everything that happens in his / her area.
• The further complexity is to manage the tension between a healthy relationship with a dealer, whilst looking out for the interests of the company (e.g. maximizing marketing benefits and profitability for both dealers and TSA)
• With the key requirement of the P&L Approach (TEMPO) and managing the Young Dealer program, the knowledge and skills required to be successful ranges between HR, marketing, technical and financial acumen. Ultimately to be in a position to identify financially viable solutions for each service station within the agreed operating model and convince dealers to adopt this solution

Activities

The Territory Manager handles day-to-day operations at sites in his / her area:

• ? Manage all commercial aspects of contracts with dealers
• ? Oversees the implementation of all new dealers (new dealer or transfer)
• ? Manages the full Contract process

o CODO agreements – ensure all CODO sites have signed agreements including updated cost schedules

o Ensure that at 3 years, the dealer is reviewed for cancelation or renewal through proper Business Review process

• ? Recovers receivables and collects unpaid invoices
• ? SALSA – adhere to the monthly KPI’s (Visit reports, Quick Checks, Action Plans, Contradictory dips); Ensure weekly site visits planned on SALSA;
• Recording of prospects – ensure close out in SALSA
• ? Individual spends at least 70% of his time at service stations
• ? Ensures compliance with the terms of the contract in the field of maintenance (Who does what?); Follows up with Maintenance team to ensure
• commitment to timelines
• Inactive site management – ensure that inactive sites are minimised and effectively managed

o Lead re-activation of the inactive site and ensure all parties accountable for their contribution, including:

o Follow up with the Investments team to find a buyer for a closed site where applicable

o Follow up with the engineer to minimize delays in upgrade projects

o Following up with retail licenses, contracts, dealer change matters, etc

o

Wet stock Management:

o Implement Webstock and are doing proper electronic and manual recons daily at all sites in your region

o Report reconciliations monthly

o Involvement in sites reflecting losses or suspicion of leak measure from WhatsApp report to resolution

o Contradictory dips are done 20 per quarter.

The Territory Manager develops his/her portfolio:

• Influences the network development policy in his / her area in close collaboration with Retail Investment / Development team through organising and

leading, at least once a year, a NFT meeting with maintenance, SFS, management, optimisation, development…

• Conducts competitive and sector intelligence (prices, services, offers, innovations…)
• Develops his/her portfolio by qualifying potential prospects and suggesting what economic terms should be granted (CODO + land)
• Reports all installation opportunities (DODO) to the development section
• Defends existing DODO’s in portfolio by working with Investment team to identify sites that are close to end of contract/lease; Ensure that sales agreements and/or lease agreements signed within an appropriate timeline to ensure business continuation
• Motivate for suitable QSR/non-fuel activity, including completing required documentation

o Ensure the operating contract is signed

o Work with the Shops team to execute

o Ensure rental is billed

o Propose white box options and follow through with SFS team

The Territory Manager takes part in managing human resources and positions in the Young Dealer stations:

• Assists in recruiting dealers, if necessary with the help of a dedicated team and / or trainer; Assists with recommending caretaker dealers as and when
• required
• Applies the promotion policy in the YD model; Becomes an ambassador for the YD program by supporting the YD’s in his/her area through coaching and mentoring
• Detailed TEMPO analysis to provide financial guidance to the YD as well as to ensure that the site financials are clear to all internal stakeholders;
• Completion of TEMPO reports on time as per the requirements of retail Business Support in line with the YD Steering Committee timelines
• Ensures station staff attends compulsory training sessions (HACCP, Fire Fighting…)
• Coaches dealers and gives them one-on-one advice
• Assists in developing, coaching and mentoring new sales staff to promote a positive working environment which will attract and retain skilled staff

Candidate Profile

As a Territory Manager, you would be responsible for the following: 

• Monitoring the level of GMVC by site and corrects any negative deviation from expected / budgeted GMVC
• Analysing the contribution account (NCA) monthly for each of his points of sale
• Reporting on all deviations, anomalies or booking errors to management control in order to correct the report
• Analysing diversification sales on a monthly basis (shop, carwash, bay and food)
• Monitoring of dealers credit performance – provides the back-office/credit and management with the necessary information needed to facilitate the unblocking of orders; Required to constantly evaluate credit performance versus guarantee in place to manage risk to TMSA
•  Conducting a gap analysis between the NCA and the budget for which he/she is responsible – is able to support and recommend interventions as required to ensure the sustainability of sites whilst protecting TMSA’s margin
• Analysing fuel sales for each of his/her stations on a daily basis (weekly at least) through the available reporting tools – provides input at month end into the volume analysis report that is managed by the RSM (requires detailed knowledge of the factors impacting volume performance at site level)
• Discussing performance in each of his/her stations with their N+1 or during a BR, at least twice a year – proposes recommendations and/or areas of improvement
• Implementing pricing, rebate and discount levels approved by management and makes recommendations where required
• Assisting in the appropriation, commitment and liquidation of capital expenditure based on site specific requirements (budget does not reside in Retail sales)
• Providing input on annual budgeting process through the provision and consolidation of information – provides seasonality input as required
• Forecasting sales monthly for the next three months for the area assigned as per the TACTIX tool; Provides relevant marketing and/or environmental information that may negatively or positively impact the 3-month forecast
• Ensuring efficient administration, including asset control, within specified sales area.
•  Implement the S2B action plan by site

The P&L Approach:

• Draws up a P&L forecast at least once a year for each of his/her CODO and uses the P&L forecast (TEMPO) to suggest the rent to be charged to dealers; Suggested rental to be applied in CODO contract based on the available value split between Dealer and TMSA and to be negotiated on a site by site basis
• Manages the financial risks by conducting monthly checks of the dealer’s financial health and analysing economic and sales performance
• Completes a monthly actual P&L for each CODO station in his/her portfolio and analyses the actual P&L versus the forecast P&L and explains deviations
• Proposes an ad-hoc action plan to address deviations

The Territory Manager enforces, animates, develops and controls Network policies in the field of Top service; shop; carwash; food, activations and promotions:

• Makes use of checklists to control implementation of the Network’s sales policies (Forecourt, Food, Wash, Shop, Bay)
• Controls station quality levels using the Top Service form
• Implements action plans necessary to make stations compliant
• Proactively manages the relationship with dealers in his portfolio around the action plan
• Oversees activations, promotions and dealer operational challenges
• Controls the implementation of standards applicable to the TOTAL brand

HSSE:

To effectively manage and minimize HSSE risk within area of responsibility by ensuring:

• Compliance with all HSSE Policies, rules, guideline and legal requirements; Including HACCP enforcement and monitoring

• Promotion of safe working environment and positively contributing to the company HSSE KPIs and risk reduction strategies;

• That HSE competency requirements are identified & enforced within area of responsibility.

Territory Manager specific HSSE requirements:

• Control of standards in terms of safety and security (equipment and processes
• Responsible for wet stock flows and management of all sites and ensures that dealers/contractors adhere to wet stock policies and procedures
• Assists in the investigation, management and resolving of SOC wet-stock losses
• Ensures that dealers/contractors control delivery and unloading of product on site
• Attends and contributes to Wet-stock Committee area reviews organised by wet-stock management team
• Ensures HACCP requirements are implemented at all food handling sites (ensures each site has submitted a portfolio of evidence and ensures the site adheres to required practises)
• Logging of Near Misses as per agreed departmental commitments
• Ensure all incidents logged are closed in INTELEX with the required comments by incident/site
• Reports and follows up incidents/accidents at stations and drafts a return of experience feedback report

Additional Information

The Territory Manager monitors performance indicators for his/her portfolio and provides visibility for his management:

• Monitors the level of GMVC by site and corrects any negative deviation from expected / budgeted GMVC
• Analyses the contribution account (NCA) monthly for each of his points of sale
• Reports all deviations, anomalies or booking errors to management control in order to correct the report
• Analyses diversification sales on a monthly basis (shop, carwash, bay and food)
• Monitoring of dealers credit performance – provides the back-office/credit and management with the necessary information needed to facilitate the unblocking of orders; Required to constantly evaluate credit performance versus guarantee in place to manage risk to TMSA
•  Conducts a gap analysis between the NCA and the budget for which he/she is responsible – is able to support and recommend interventions as required to ensure the sustainability of sites whilst protecting TMSA’s margin
• Analyses fuel sales for each of his/her stations on a daily basis (weekly at least) through the available reporting tools – provides input at month end into the volume analysis report that is managed by the RSM (requires detailed knowledge of the factors impacting volume performance at site level)
• Discusses performance in each of his/her stations with their N+1 or during a BR, at least twice a year – proposes recommendations and/or areas of improvement
• Implements pricing, rebate and discount levels approved by management and makes recommendations where required
• Assists in the appropriation, commitment and liquidation of capital expenditure based on site specific requirements (budget does not reside in Retail sales)
• Provides input on annual budgeting process through the provision and consolidation of information – provides seasonality input as required
• Forecasts sales monthly for the next three months for the area assigned as per the TACTIX tool; Provides relevant marketing and/or environmental information that may negatively or positively impact the 3-month forecast
• Ensures efficient administration, including asset control, within specified sales area.
•  Implement the S2B action plan by site

The P&L Approach:

• Draws up a P&L forecast at least once a year for each of his/her CODO and uses the P&L forecast (TEMPO) to suggest the rent to be charged to dealers; Suggested rental to be applied in CODO contract based on the available value split between Dealer and TMSA and to be negotiated on a site by site basis
• Manages the financial risks by conducting monthly checks of the dealer’s financial health and analysing economic and sales performance
• Completes a monthly actual P&L for each CODO station in his/her portfolio and analyses the actual P&L versus the forecast P&L and explains deviations
• Proposes an ad-hoc action plan to address deviations

The Territory Manager enforces, animates, develops and controls Network policies in the field of Top service; shop; carwash; food, activations and promotions:

• Makes use of checklists to control implementation of the Network’s sales policies (Forecourt, Food, Wash, Shop, Bay)
• Controls station quality levels using the Top Service form
• Implements action plans necessary to make stations compliant
• Proactively manages the relationship with dealers in his portfolio around the action plan
• Oversees activations, promotions and dealer operational challenges
• Controls the implementation of standards applicable to the TOTAL brand

HSSE:

To effectively manage and minimize HSSE risk within area of responsibility by ensuring:

• Compliance with all HSSE Policies, rules, guideline and legal requirements; Including HACCP enforcement and monitoring

• Promotion of safe working environment and positively contributing to the company HSSE KPIs and risk reduction strategies;

• That HSE competency requirements are identified & enforced within area of responsibility.

Territory Manager specific HSSE requirements:

• Control of standards in terms of safety and security (equipment and processes
• Responsible for wet stock flows and management of all sites and ensures that dealers/contractors adhere to wet stock policies and procedures
• Assists in the investigation, management and resolving of SOC wet-stock losses
• Ensures that dealers/contractors control delivery and unloading of product on site
• Attends and contributes to Wet-stock Committee area reviews organised by wet-stock management team
• Ensures HACCP requirements are implemented at all food handling sites (ensures each site has submitted a portfolio of evidence and ensures the site adheres to required practises)
• Logging of Near Misses as per agreed departmental commitments
• Ensure all incidents logged are closed in INTELEX with the required comments by incident/site
• Reports and follows up incidents/accidents at stations and drafts a return of experience feedback report

Logistics Project Engineer

Context & Environment

Management of all outsourced engineering and construction works through optimal utilisation of the service providers (contractors and consultants); Organisation: engineering is a service provider to Operations, Legal and HSEQ: Local and Group regulations and standards to be complied with.

Activities

Depot Engineering and Construction:
* To prepare and implement investment programme for his / her area of responsibility.
 * To ensure the safe implementation of technical solutions conforming to legal requirements, group norms and best practices.
* To conduct project feasibility studies for engineering and construction projects; preparing documentation, drawings and recommendation for execution of project.
* To submit and obtain local authorities required approvals and prepare and obtain approval for MOC documentations.
 * To guide the draughtsman or consultants in preparation of the construction drawings.
 * To participate in negotiation supply of equipment and engineering contracts with the service providers, in collaboration with the purchasing division. 
 * To plan, organise, control and execute field construction activities, within given time and budget. 
 * To be responsible for incorporation of local legislation requirements, Group standards and best practices to all engineering and construction projects.
 * To effectively monitor and evaluate variations associated with project scope and cost changes.
 * To provide regular updates to technical manager regarding the projects and providing explanations on any delay with regards to the projects. 
 * To make use of the PPO Project Management tool for Project Management, Document Repository, and Management Reporting. 
 * Ensuring all project data added / uploaded is in compliance with the System Health and Governance rules (set up within PPO), thereby ensuring accurate monitoring of projects. 
 * To ensure assets for all completed projects are added to the asset register and demolished Assets are also removed from the asset register. Data Packs and Safety file handed over to the site on completion of the work. 
 * To provide Technical support to Logistics Maintenance Contracts Manager and Depot Managers on Maintenance issues. 

 HSEQ: 
 * To support the implementation of HSE programmes to ensure constant adherence and compliance to the Company’s HSEQ and security standards, any local by-laws and government legislation so as to minimise all risk pertaining to the company’s assets and stock, to be an excellent corporate citizen, remain operational and ensure the safety of all people. 
* To effectively manage and minimise HSE risk within area of responsibility by ensuring: Compliance with all HSE Policies, rules, guideline and legal requirements Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies That HSE competency requirements are identified & enforced within area of responsibility.

 Governance: 
 * To ensure effective risk management and internal control, including asset management, for area of responsibility

Candidate Profile

* Qualification BSc or BTech – Mechanical, Electrical or Civil engineering 
 * Minimum 5 years general experience in the oil industry with sound experience in the engineering and construction of logistics assets. 
* High level of problem-solving ability, negotiating skills, tenacity, ability to challenge and identify problems.
 * English is the working language

Senior Accounts Administrator – Cape Town (FTC)

Context & Environment

• 1 Regular interaction with a number of divisions/departments 
• Interaction with internal & external parties; staff, vendors, etc.
• Maintain vigilant respect of local laws and regulations.
• Work in accordance with COMPANY’s rules, procedures & policies

Activities

Vendor Management and Registration 

• Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
• Ensure vendors are properly onboarded in line with internal controls and compliance requirements
• Maintain up-to-date supplier master file and ensure accurate capturing of supplier information

Vendor Payments

• Process and schedule all supplier payments in line with agreed payment terms
• Ensure all required documentation is received and approved before payment
• Maintain accurate records of all transactions and liaise with vendors regarding payment queries

Accounts Payable Reconciliation

• Reconcile supplier statements to ensure completeness and accuracy of financial records
• Follow up on outstanding invoices and resolve discrepancies in a timely manner

Inbox and Document Management

• Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
• File and maintain electronic records, including invoices, statements and proof of payments

Banking and Payments

• Loan and maintain supplier beneficiary details on the banking platform
• Accurately load and prepare payment batches on the banking platform
• Ensure correct supporting documentation and approvals are attached for all payments
• Maintain records of proof of payments and distribute them as required

Bank Reconciliations

• Perform daily, weekly and monthly bank reconciliations
• Investigate and resolve reconciling items promptly

Other

• Assist with preparation of VAT reconciliation and submissions to SARS
• Handles Foreign currency payments
• Ensure compliance with all statutory requirements and Group policies.
• Support and prepare for the annual financial audit (internal and external audits).

–     Any other duties that might be delegated

Candidate Profile

• National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
• Have a minimum of 3 years relevant working experience
• Excellent Experience in Excel, and ERP system
• Experience and familiarity with multinational environment 
• Exposure to online banking platforms for payment processing
• Strong ethics and reliability 
• Excellent active listening and presentation skills
• Analytical and goal oriented

Plant Assistant- Waltloo

Context & Environment

• Technical: strained storage capacity with no buffer stock along the supply chain; Legal:  historical practice of hospitality and product exchange agreements, with lack of controls among the industry players; outsourced fuel transport Social: BBBEE requirements, Stakeholder management

• Monthly prices change results in fluctuating demand. 

• Increasing group requirements from a technological risk point of view

Activities

STRATEGY

•    To ensure the operation of the depot are done within the framework of relevant legislation and regulations governing the Industry thus ensuring high customer service levels with the aim of contributing to the effective management and efficient operation of the terminal.

KEY RESULS

•    Ensure the loading and Offloading of all product in the plant to ensure: The right product, in the right time, at the right quantity against set service levels and transport KPI’s to meet customer requirements and improve the efficiency and optimisation of the transport.

•    Participate in the investigation of incident/accidents and perform regular gantry inspections for non-compliance by drivers to Work Instruction, housekeeping and vehicle operating requirements to ensure a reduction in incidents and compliance to transport legislation.

•   Ensure the drain-back of product is done according to the procedures and ensure completeness of documentation.

•    Ensure operational crises and problems are minimized by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the plant.

•    Assist with the practical training of Operations and Management trainees and employees from other depots through on-the-job training and rotation within the plant that will result in meeting the objective of the training programme.

•    Conduct minor maintenance and Good housekeeping with guidance from Supervisors.

•    Perform any other duties as reasonably requested by the Terminal Supervisor or Manager.

HSEQ

•    To effectively manage and minimize the risk associated with Depot Operations by ensuring:

•    Compliance with all HSE Policies, Rules, guidelines and legal requirements with area of responsibility

•    Promotion of safe working environment and positively contributing to the company’s HSE KPI’s and risk reduction strategies

•    Legal HSE competency requirements are enforced within area of responsibility

LEGAL

• Comply to OHS-ACT Section 8.2i b (legal compliance to national, environmental and local laws ) appointment.

• Ensure compliance to NERSA licence conditions.

GOVERNANCE:

• To ensure effective risk management and internal control, including asset management, for area of responsibility.

Candidate Profile

•    Grade 12 A Suitable 3-year tertiary qualification is an added advantage.

Lubricants Technical Field Engineer (KATHU)

Context & Environment

• Challenge is to achieve an effective balance between daily operational issues whilst focusing on high delivering high-level strategic business objectives for TMSA.

• Identify financially viable solutions for customers to ensure long term sustainable and profitable business in a highly contested market .

• Building proof of good performance of products in applications through Value in Use projects

• Other internal and external constraints which make this job challenging are an uncertain regulatory environment, general skills shortage and high subsequent turnover; BBBEE compliance for people management, building trust and managing/convincing engineers technically.

Activities

Challenge is to achieve an effective balance between daily operational issues whilst focusing on high delivering high-level strategic business objectives for TMSA.

• Identify financially viable solutions for customers to ensure long term sustainable and profitable business in a highly contested market .

• Building proof of good performance of products in applications through Value in Use projects

• Other internal and external constraints which make this job challenging are an uncertain regulatory environment, general skills shortage and high subsequent turnover; BBBEE compliance for people management, building trust and managing/convincing engineers technically.

Candidate Profile

Strategy:

Develop and maintain the lubricants’ strategic roadmap for sales, marketing and technical.

Lubricant sales : The Lubricants Technical Support Engineers will form part of the team reporting to the Lubricants Technical Field Manager – Mining & Industrial Lubricants and shall be responsible for a given area to maintain current business and grow business. To participate in developing the strategy to improve the current service offering by both Technical and the Specialist aimed at assisting TMSA to improve the profitability of the accounts and customer service. The focus will be Technical Sales Support to the allocated customers and/or area through face-to-face customer visits and meetings.

HSEQ

Ensure adherence and compliance to company HSEQ and security standards, (Golden rules, Near-miss reporting, TOT rules and safe driving behavior), to minimise risks to company assets and protection of personal life.

To effectively manage and minimise HSE risk within area of responsibility by ensuring:

➢ Compliance with all HSE Policies, rules, guideline and legal requirements

➢ Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies

➢ That HSE competency requirements are identified & enforced within area of responsibility

Governance

Ensure effective risk management and internal control. This includes asset management for the area of direct responsibility.

Financial Planning Analyst

Context & Environment

Complex regulatory framework within the petroleum industry with ongoing changes over the years 

Low profitability culture across the organisation, resulting in poor variance analysis in the different business 

Activities

As a Financial Planning Analyst you would be responsible for the following duties and responsibilities: 

Budgeting & Forecasting

• Deliver an annual Long-term plan & Budget packages in line with the group instruction and ensure the consistency of information captured in the pack is line with management decisions & business expectations.
• Collaborate with Management and Strategy teams to align financial strategies with overall business objectives. Provide recommendations based on financial analysis.  Develop scenario analysis capability for multi business stream activity.
• Variance Analysis: Conduct in-depth variance analysis to explain discrepancies between actual results, budget, and forecasts. Recommend corrective actions if necessary.
• Assist with the evaluation of company performance by analysing financial and operational data, including the performance of ad hoc analysis
• Forecast Accuracy: Ensure the accuracy and reliability of financial forecasts and models, support the continuous development of financial models and data analytics tools.

CAPEX

• Facilitate the implementation of Capex controlling practices and policies across TMSA and NBE in accordance to Group policies.
• Create and maintain investment structure for affiliates and load budget on SAP as per approved Formal Commitment of Authority (FCA) and manage the 10% tolerance adjustments.
• Assist in the preparation of both the annual Capex budget and rolling long-term plan (LTP.)
• Produce the monthly Capex reporting pack – with clear, concise and meaningful reporting and analysis; communicate appropriate explanation for variances –  for Board, MANCOM  and Head Office.
• Generate Power BI reports to provide insights into project spending, supporting the planning of the business units to enhance Capex control and time tracking.

HSEQ

• To effectively manage and minimize HSE risk within area of responsibility by ensuring: 
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility

Candidate Profile

A Financial Planning Analyst would possess for the following: 

• Financial degree (Postgraduate) plus 5 to 7 years related business experience, and in-depth knowledge of industry

• Comprehensive understanding of functional interactions across the entire company

• Good accounting knowledge

• Knowledge of TotalEnergies Group reporting rules

• Very good personal computer skills (Excel, advanced database skills( and Financial modelling ability)

• Key competencies include good interpersonal skills, ability to work under pressure and meet deadline, analytical and attention to detail

• English is the working language

Maintenance Technician – Kimberley

Context & Environment

The main areas of responsibility includes the following :

• Ensure compliance with the SANS regulations as far as reasonable practical to all company depots, distributor and consumer installation.
• Ensure a good customer relationship is maintained and to exceed a customer expectations where applicable
• Assist with the continuous improvement of the maintenance system.
• Monitor and ensure compliance of all new refurbished equipment and that the relevant documentation are accompanied by all equipment installed.

Activities

• Document client site inspection and break down with supporting photos of the inspection/breakdown. Documents to be forwarded to the maintenance manager/planner for record keeping on a monthly basis.
• Submit a weekly schedule of planned customer repairs and inspections.
• Inspect Totalgaz installation on a regular basis (at least annually) and report any non-conformances to be rectified.
• Repair and refurbish LPG equipment where applicable e.g. regulators, pumps, vaporizers, and pressure relief valves.
• Maintain high quality and safe standard of all Totalgaz installations with reference to SANS regulations.
• Liaise with suppliers and contractors pertaining with maintenance spares and work done on Totalgaz depots and consumer installation.
• Prepare bulk LPG tanks for removal and upliftment i.e. flaring and stripping of equipment prior to transportation.
• Revalidate TGZ and consumer bulk tanks as per SANS regulations (subjected to registration as an industrial maintenance technician)
• Technicians to ensure that correct equipment related to maintenance work is procured and installed.
• Assist with technical training of stuff and clients on Totalgaz filling depots.
• Ensure that all the callouts and inspections are actioned and closed through the Tomtom GPS for record keeping.

Candidate Profile

Basic Qualifications

• A registered industrial maintenance technician or in the processing of acquiring with LPGASA.
• A minimum of 3 years working experience as maintenance side, petroleum industry preferable in the LPG industry.
• A strong knowledge of unit operations e.g. cylinder manifolds, vaporizers, storage tanks and fitting, LPG pumps etc.
• A good knowledge of all relevant legislations that impacts on the Operations & HSEQ functions 

Additional Requirements

• A high level of verbal non-verbal communication skills.
• A strong knowledge and understanding of the LPG industry.
• Basic computer proficiency in MS Office.
• An orientation of customer service excellence.
• Results orientated.
• Assertiveness.
• Strategic and holistic thinking.
• Strong problem-solving skills and decision making.
• Willing to travel essential.

Additional Information

The incumbent is responsible for the troubleshooting and maintenance of LPG installations, bulk tanks and equipment at Totalgaz depots, distributor and consumer installations. 

Payroll, Compensation & Benefits Manager

Context & Environment

 

Culture: To move from a passive administrative function to one that is proactive and desirous for continuous improvement and exceptional customer service delivery across the board.

Legal: The tax legislation is evolving, and changes are frequent and the need to comply remain a major challenge

Activities

As a Payroll, Compensation and Benefits Manager, you would be responsibile for the following: 

Payroll and HR Administration processing and administration

• To manage end to end payroll processing (SAP) and administration ensuring accuracy, consistency and efficiency for South Africa, Namibia and Swaziland which includes update/changes of earning deductions company contribution and FBT during on boarding employee life cycle and off boarding. 
• To manage exception reporting based on variance methodology to ensure that all changes have been approved and validated
• To manage cash management for all payroll payments 
• To manage final sign off of monthly audit files as per items noted on the checklist 
• To manage statutory and benefit contributions and ensure that the payments and schedules are submitted as per SLA and legislation 
• To manage annual and bi-annual statutory reconciliation as prescribed by SARS (easyFile, efiling, Ufile), SRA, NLR and BURS
• To manage annual, monthly and daily payroll calendar deadlines and ensure that all deadlines are met 
• To manage compliancy which relates to Company Policies and Procedures 
• To manage internal communication processes with employees, clients and business units 
• To ensure that payroll records are maintained with the highest levels of confidentiality and integrity both hard copy and soft copy Collaborate effectively with recruitment to ensure receipt of all source documents relating to employee life cycle is timely and within deadlines. 
• To manage annual increases and bonuses, including payroll configuration, communication with employees and business 
• To manage weekly and monthly payroll control account clearance in conjunction with Finance 
• To manage journal entries for all GL matters 
• To manage all Global and expatriation report requests Share Administration Disability and Risk administration ( GLA, PHI and dread disease) 
• To manage master data accuracy both on SAP and Personnel files Record Retention as per company policy as well as in country legislation 
• To manage all working documents for payroll processes and update as required 
• To manage audit readiness on a monthly basis 

Compensation and Benefits 

• To design, develop, implement and manage salary, bonus and benefits packages for the employees 
• To evaluate and modify existing compensation and benefits programs, policies, and procedures
• To ensure all programs, policies, and procedures comply with current legislation.
• To manage subordinate HR employees and daily operations related to compensation and benefits activities

Customer Service 

• To review processes, identify areas of improvement and recommend changes that will increase accuracy and efficiency
• To seek to improve operations, and decrease turnaround times, to enhance customer service. 
• To measure the cycle time it takes to resolve payroll problems and respond to queries. 
• To carry out customer satisfaction surveys to measure service delivery 

People Management

• To manage the division and carry out all people management activities

Candidate Profile

As a Payroll, Compensation and Benefits Manager, you would possess the following skills and experience: 

• Relevant tertiary degree
• 10+ years business related experience.
• At least 5 years should be management experience especially working with others across business streams
• Extensive knowledge of benefits and compensation programs, policies, procedures, and applicable legislation
• Certification as a payroll practitioner/ rewards specialist would be preferred. 
• Experience and advanced knowledge of SAP payroll system. 
• Thorough knowledge of payroll principles, practices, regulations, policies and procedures as well as relevant legislation for South Africa, Swaziland and Namibia. 

Key competencies:  The ability to exercise an exceptional focus to detail and still expedite processes to meet deadlines, ability to show and practice a high level of confidentiality and trustworthiness, good analytical and problem solving, good interpersonal, communication skills and an ability to collaborate with others to achieve desired business results, ability to identify and resolve conflict and problems, a high orientation towards customer service.

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