Apex Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Assistant Manager Finance

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Position: Assistant Manager Finance

Key responsibilities

The brief description outlined above will involve the following specific duties:

■Responsible for month end close process in line with wider group which includes the following:

■Preparation and posting of monthly journals,

■Maintain and update the fixed asset register,

■Analysis of revenue and determination of revenue accrual,

■Balancing intercompany loan accounts,

■Analysis of trial balance and general ledger with    corrections if required,

■Balance sheet reconciliations,

■Tax computations and related journal entries.

■Cash flow management;. 

■Preparation of management accounts;

■Prepare annual financial statements

■Manage and run statutory audits;

■Queries from internal departments as well as external parties;

■Regulatory filings

■Annalise and present results to local entity boards

■Willingness to learn and develop.

■Organised and attention to detail.

■The ability to work independently as well as in teams within other areas of the Finance group.

■Strong communication skills.

Skills / experience

Recently qualified CA (SA) with:

■Audit training experience at an audit firm.

■CA(SA)

■Strong Microsoft Excel, Word and PowerPoint usage.

■Willingness to learn and develop.

■Organised and attention to detail.

■The ability to work independently as well as in teams within other areas of the Finance group.

■Strong communication skills.

Click here to apply

Payments Administrator – Private Equity South Africa

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Summary of the position

The successful applicant is responsible for the accurate preparation, processing, and reconciliation of client payment instructions in accordance with established policies, procedures, and service level agreements. This role ensures that all payments are actioned on time, comply with relevant regulatory and anti-money laundering (AML) requirements, and are properly authorised in line with designated signatory lists.

The roles and responsibilities of the successful candidate are as follows:

1. PAYMENT PREPARATION & PROCESSING

 Accurately prepare and capture payment instructions in accordance with internal procedures and client mandates.

 Ensure timely execution of all payments.

 Verify supporting documentation and authorizations prior to processing.

 Ensure complete and accurate filing of all payment instructions, supporting documentation, and confirmations.

 Maintain daily payment logs and reconcile against bank confirmations.

2. COMPLIANCE & CONTROLS

 Perform required checks in line with AML, KYC, and fraud prevention controls before initiating payments.

 Ensure all payments are authorized in accordance with designated persons lists and escalation protocols.

 Support internal and external audits by providing requested documentation and evidence of payment processing.

3. VERIFICATION & CALLBACKS

 Conduct call-backs for payments, where required, to verify authenticity and ensure instructions are from approved signatories.

 Document the outcome of call-backs and ensure all validation steps are logged appropriately.

4. ISSUE RESOLUTION

 Investigate and resolve payment-related issues in coordination with banks, clients, or internal departments.

 Escalate delays, irregularities, or concerns to the Payments Team Leader or Compliance team promptly.

5. COMMUNICATION & COLLABORATION

 Liaise with internal stakeholders (fund accounting, authorizers, etc.) to ensure smooth payment operations.

 Respond to payment queries from clients or other internal stakeholders in a professional and timely manner.

6. PROCESS IMPROVEMENT & SUPPORT

 Identify opportunities to improve payment efficiency and reduce operational risk.

 Support the onboarding of new clients by assisting in the setup of bank accounts, payment processes and documentation flows.

 Participate in training sessions and team meetings to stay updated on systems and processes.

7. OTHER TASKS

 Any ad-hoc tasks required. The skills required of the successful candidate are as follows:

1. TECHNICAL & FUNCTIONAL SKILLS

 Strong understanding of payment processing systems and banking platforms.  High level of accuracy in data entry, document checking, and payment instruction preparation.

 Knowledge of AML, KYC, and fraud prevention controls as they relate to payment authorisation.

 Familiarity with financial services operations, particularly in fund administration or investment management environments.

 Experience with internal controls and compliance frameworks.

 Understanding of SLAs and KPI reporting.

2. ORGANISATIONAL SKILLS

 Ability to prioritise tasks and meet deadlines in a high-volume, deadline-driven environment.

 Follows standard operating procedures and contributes to maintaining process integrity.

 Comfortable handling multiple payment instructions or queries simultaneously without compromising accuracy.

3. COMMUNICATION & INTERPERSONAL SKILLS

 Excellent verbal and written communication skills for both client and internal interactions.

 Ability to communicate clearly with external banks, clients, and auditors.

 Professional and diplomatic approach when handling queries.

 Works effectively within a team environment, supporting peers and escalating issues when needed.

4. PROBLEM SOLVING & INITIATIVE

 Able to spot inconsistencies or potential risks in payment instructions and raise them appropriately.

 Takes initiative to resolve issues, suggest improvements, or prevent potential errors before they escalate.

5. INTEGRITY & CONFIDENTIALITY

 Maintains strict confidentiality when handling sensitive banking and client information.

 Adheres strictly to internal controls, approval protocols, and regulatory requirements.

6. ETHICAL JUDGMENT & CONFIDENTIALITY

 High level of integrity and discretion, especially when handling sensitive financial data.

 Commitment to upholding internal control standards and protecting client confidentiality. Personal characteristics

1. DETAIL-ORIENTED

 Precision is critical in payments; a keen eye for detail ensures accuracy, avoids costly errors, and protects against fraud.

2. HIGHLY ORGANISED

 Ability to manage multiple deadlines, prioritise tasks, and keep the team on track in a fast-paced environment.

3. ETHICAL AND TRUSTWORTHY

 Handles sensitive financial data and client funds—must demonstrate high integrity, confidentiality, and sound judgment.

4. ACCOUNTABLE

 Takes ownership of the function, follows through on responsibilities, and escalates issues appropriately when needed.

5. PROACTIVE

 Anticipates risks, identifies process inefficiencies, and drives improvements without needing direction.

6. CALM UNDER PRESSURE

 Maintains professionalism and clarity during tight deadlines, client escalations, or high-volume payment periods.

7. COLLABORATIVE AND TEAM-ORIENTED

 Works effectively with other departments.

8. CLIENT-CENTRIC

 Understands the impact of payment processing on the client relationship; communicates clearly and prioritises service delivery.

9. STRONG COMMUNICATOR

 Articulates clearly in both written and verbal communication—especially important when resolving client queries or working with senior stakeholders.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Click here to apply

Fund Accounting Team Leader – Private Equity & Real Estate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Summary of the position

The successful applicant will be responsible for overseeing and managing the accounting requirements of our Private Equity (SA) clients in line with service level agreements. This includes managing a small team of accountants, client service management, and providing support to the onboarding team.

The roles and responsibilities of the successful candidate are as follows:

1. ACCOUNTING

• Act as the accounting specialist within the Private Equity (SA) business.

• Supervise and control the timely and accurate delivery of net asset valuations,

consolidated partner capital accounts, quarterly statements, financial state

ments, and supporting schedules.

• Manage the preparation of performance fee, internal Rate of Return (IRR), and

equalization calculations as required by Fund documents.

2. STAFF AND TRAINING

• Play a pivotal role in the development and training of direct reports.

• Set KPIs for direct reports and manage performance both formally and informally.

• Train, manage, and supervise team members.

3. TEAM MANAGEMENT

• Oversee the preparation and delivery of accounting services as per fund documentation and service level agreements.

• Review team deliverables and ensure timely staffing to meet client requirements.

4. CLIENT MANAGEMENT

• Conduct quarterly client service review calls for an allocated portfolio and provide client feedback to management and the team.

• Manage client responsibilities to meet agreed deadlines and best practices.

5. CLIENT ONBOARDING

• Provide feedback to the onboarding team and Private Equity (SA) management regarding operational requirements versus system capabilities and identify gaps.

• Contribute to SLA timeframes and requirements.

6. PROCESSES AND SYSTEM UPDATES

• Assist with the ongoing development of the Private Equity IT platform and maintenance of reporting templates.

• Ensure compliance with Closed Ended (SA) processes and identify potential efficiencies.

7. REGULATORY

• Assist with regulatory and reporting requirements as they arise.

8. OTHER TASKS

• Act as authorized signatory on client bank accounts, and reviewer of payment. • Build relationships with internal teams to ensure seamless service delivery to clients.

• Perform any additional tasks to support the ongoing management and development of the division.

Skills requirement:

• A good understanding of various Private Equity Fund structures and the administration and accounting of these structures.

• A sound working knowledge of fund valuations and accounting practices and standards, particularly IFRS, and ILPA.

• Sound knowledge and understanding of back-office systems. Investran, eFront and Paxus is beneficial.

• Demonstrated ability to work in a pressurised environment.

• Be familiar with Funds services controls and procedures to ensure compliance and minimise risk.

• Have had exposure to managing a team

• An ability to constantly challenge and look to improve the daily operation.

• Have a confident, professional and an enthusiastic approach when dealing with clients and intermediaries of the business.

• Management capability with a practical hands-on approach and the ability to ‘get things done’.

• Leads by example

• Be able to communicate clearly with staff and senior management

• Work collaboratively and effectively within the Closed Ended (SA) team as well as other departments within APEX.

Personal characteristics:

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth.

Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do.

• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and

• Will take accountability for their actions.

Reporting structure

The Accounting Leader (Private Equity SA) will report to the Manager(s) of the Private Equity Team

Click here to apply

Senior Fund Accountant -SA CIS Fund Accounting

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role Summary

Senior Fund Accountant – SA (CIS) Fund Accounting manage, to perform fund valuations within the Institutional Funds space. The Senior Fund Accountant will be required to administer the funds efficiently, accurately and within daily deadlines as well as setting up and ensuring checklists and standards are adhered to.

 Key Responsibilities  

• The main responsibilities of the role will be to:
• Update the Apex systems with all the daily prices and the verification of these prices.
• Providing mentorship and guidance to junior fund accountants, and reviewing all fund valuations 
• prepared by them and ensuring the accurate calculation of fund valuations. 
• Generation and distribution of daily valuation files. 
• Responsibility for income distribution and TER calculations and providing them to clients timeously. 
• Reviewing all processes to assess continuous improvement and automation opportunities, and 
• presenting recommendations to management. 
• Responsibility for maintaining and continuously updating the process of documentation. 
• Communicating and responding to queries internally and from the client, assisting team leaders and 
• managers in resolving such queries. 
• Dealing with client queries and audit queries. 
• Communicating and answering any queries on the funds from the team. 
• Performing valuation quality assurance reviews and ensuring consistent quality of output. 
• Management and oversight of production schedule and client deliveries in the team leader’s absence. 
• Assisting Implementation of projects, checks and controls to mitigate risk. 
• Co-ordination of the induction program for new joiners. 

. 

Key Requirements:

• The successful candidate will have:
• Have minimum of 1-2 years’ experience as a fund accountant. 
• A BCom or similar, accounting, economics or investments background. 
• Experience in Asset Management portfolio administration and pricing. 
• Experience with investment products (including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, 
• Pooled products) either locally or internationally an advantage. 
• IT and Systems Skills and Knowledge. 
• A good working knowledge of systems or an aptitude for working with systems, specifically Invest One. 
• An excellent working knowledge of MS office & IT packages (particularly Excel);

Click here to apply

Senior Administrator – Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Description 

We are seeking a detail-oriented Senior Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing high-quality administration and company secretarial services to a dedicated client portfolio, ensuring full compliance with all relevant statutory obligations. 

As a Senior Administrator, you will also serve as a key support to junior team members, offering daily guidance, mentoring, and on-the-job training. You will act as a first reviewer of outputs, support the Assistant Manager in delivering operational excellence, and play an active role in meeting internal performance goals and client service standards. 

Job specification  

Client Governance & Meeting Administration 

• Coordinate the full board and committee meeting cycle: scheduling, agenda drafting, board pack collation, meeting attendance, and minute finalisation. 

• Ensure meeting action items are completed and documented timeously. 

• Maintain and update corporate calendars and action point logs for allocated clients. 

• Ensure minutes are signed within required timelines and distributed accordingly. 

Minute Drafting & Review 

• Draft clear, accurate, and concise minutes that capture discussions and decisions. 

• Act as first reviewer of minutes prepared by team members, providing constructive feedback and ensuring alignment with client and internal standards. 

• Conduct self-review of your own drafted minutes prior to escalation for second-level review. 

Statutory Compliance & Record-Keeping 

• Monitor and manage statutory filing requirements in line with relevant legislation and internal deadlines. 

• Maintain accurate and up-to-date statutory records (Registers of Members, Directors, etc.). 

• Draft and submit corporate documentation to regulatory bodies as required. 

• Ensure corporate data integrity through diligent record-keeping and system maintenance. 

Client & Stakeholder Engagement 

• Act as the first point of contact for client-related governance queries within your portfolio. 

• Foster strong working relationships with clients, legal advisors, and internal teams including the Luxembourg office. 

• Liaise with Transfer Agents and ensure timely submission of documentation for regulatory deadlines. 

Team Leadership & Mentoring 

• Provide day-to-day guidance, mentorship, and support to Administrators and new joiners. 

• Lead training sessions on governance, compliance processes, and best practices as agreed with the Assistant Manager. 

• Oversee team workload coverage, especially during leave periods or peak deadlines, and support weekly team planning. 

Operational Efficiency & Contribution to Organisational Goals 

• Actively contribute to continuous improvement by identifying and helping implement process efficiencies. 

• Align with company-wide objectives, including data excellence, service delivery, and positive culture building. 

• Uphold the company’s service standards, KPIs, and internal SLA expectations. 

• Promote a positive and solutions-driven team culture by encouraging open communication and collaboration. 

Skills Required: 

• Minimum 3 years’ experience in a full Company Secretarial or governance-related role. 

• Strong working knowledge of corporate law, regulatory filings, and board governance processes. 

• Experience working with clients across multiple jurisdictions (e.g., Luxembourg) is advantageous. 

• Proficiency with minute-taking, corporate calendars, and governance documentation tools. 

• Experience with workflow tracking platforms is a advantageous. 

• Strong technical knowledge of governance and statutory compliance. 

• Exceptional attention to detail and ability to self-review work. 

• Excellent verbal and written communication skills. 

• Ability to work independently while contributing to a wider team. 

• Proactive problem-solver with a solution-oriented mindset. 

• Proven time management and organisational skills. 

• Strong interpersonal skills with the ability to build relationships with clients and internal stakeholders. 

What you will get in return: 

• A genuinely unique opportunity to be part of an expanding large global business;  

• Competitive remuneration commensurate with skills and experience; 

• Training and development opportunities. 

Additional information: 

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.  

Click here to apply

We wish you all the best with your applications