IEC Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

INTERN

Applications are invited from suitably qualified candidates for appointment to the Internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa.  The Electoral Commission is committed to promoting equity, especially for people with disabilities, hence they are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before. 

FINANCE INTERNSHIP

Western Cape Provincial Office (Bellville)

Twenty-Four Months (24) contract at R10 441.14 per month

If you are looking to start your finance career in a pre-eminent election management body, then this might just be the role for you. We are currently looking for an intern to join the Finance team.

Key performance areas: A 24-month internship programme designed to provide recently qualified graduates with a unique opportunity to gain valuable skills in a supportive environment, learning on-the-job and work experience. 

Exposure and training will be provided in the administration of various finance projects where assistance is required.  The Intern will be required to assist with the following:

• Capturing of creditor’s payments and record keeping.
• Assist with procurement processes.
• Contract and facilities management.
• Pool vehicle administration.
• Interaction with clients/ service providers.
• Assist with asset inventory list maintenance
• Assist with other initiatives in the division.

Assist with the following general administrative duties

• Minute taking, report writing, preparing presentations, routine enquiries.
• Compiling, distributing documents/packages to stakeholders and such tasks as required by supervisor.
• Maintaining the filing system for the section.
• Maintaining incoming and outgoing correspondence of the section

Basic requirements 

• Matric Applicants must have completed and be in possession of Matric/ Grade 12/ N3/ NTC Level 4 plus bachelor’s degree, or a three-year National diploma, from an accredited tertiary institution in one of these fields: Public Finance / Finance / Financial Management / Accounting (a post graduate qualification will be an added advantage).

The ideal candidate must have the following attributes

• Be a self-starter.
• Be detail oriented.
• Have the ability to work well independently and as part of a team under supervision.
• Confident in engaging with other role-players.
• Proactive.
• Demonstrate dedication to the tasks and willingness to work long hours, including weekends, when needed.
• Service driven.
• Good communication skills (verbal and written) and interpersonal skills. 

Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents.  Failure to attach the required documents will result in the application not being considered.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the Interview panel.

The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

NB! Applicants must be 35 years of age or below and must not have been an intern or worked in their field of study before to qualify for this programme.  Applicants will be subjected to a risk assessment.
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

LOCAL ELECTORAL PROJECT OFFICER

EXTERNAL ADVERTISING

Applications are invited from suitably qualified and experienced applicants to fill this vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.

LOCAL ELECTORAL PROJECT OFFICER

TSANTSABANE – NC085 (postmasburg)

(An inclusive remuneration package of R558, 876.00 per annum)

• Local Project Administration: 

*Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives 

* Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity 

* Develop, communicate and implement effective performance work plans to achieve set performance             targets and goals 

* Supervision of expansion and election staff to meet output targets during heightened activity 

* Provide accurate and complete reports timeously on projects, tasks and activities 

* Manage relationships with stakeholders at local level 

* Deal with correspondence relating to projects 

* Take minutes of meetings and attend meetings, workshops and training sessions.

• Local Corporate Support Services: 

* Assist in recruitment and training of electoral staff on local level 

* Make logistical arrangements in support of electoral staff training 

* Conduct training on local level 

* Identify and receive facilities management services and support for the office (security, leasing, cleaning,        transport /travel, telecoms, etc.) 

* Provide basic information relating to budget processes 

* Obtain and raise quotes for procurement on local level via SAP 

* Inform successful vendors and supply them with orders 

* Receive goods procured and respond to financial queries.

• Local Electoral Operations: 

* Implementation and coordination of delimitation of voting stations 

* Conduct voting stations survey and identify potential voting stations sites 

* Conduct registration of voters

* Coordination of by–elections and related activities 

* Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant            system 

* Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events 

* Conduct civic and voter education, training and outreach activities, as well as other election related duties * Coordinate activities to conduct national, provincial, and local government elections, vote counting and          processing of results 

* Coordinate activities for political party liaison, administration of candidate nomination, and replacements     for proportional representation (PR) lists.

• Local Outreach Services: 

* Coordination and support of local civic and democracy education projects, tasks and activities 

* Facilitate conflict management services and solutions for effective stakeholder engagement.

• General office administration:

*Answer telephones 

* Respond to queries of the public 

* File documentation 

* Type correspondence, reports and minutes 

* Arrange meetings and workshops 

* Make copies 

* Fax 

* Data capturing on the relevant IEC systems 

* Arrange for courier of documents.

• Basic Requirements:  

* The successful candidate must be in possession of a Bachelors’ Degree or three-year National Diploma           with at least 2 years relevant working experience 

* Knowledge and understanding of Labour Relations Act, relevant policy and legislation 

* Knowledge of supply chain management legislation and regulations 

* Good governance skills 

* Knowledge of operational protocols 

* Excellent office and general administration skills 

* Good verbal and written communication skills 

* Good financial, stakeholder, analysis, planning and organizing skills 

* Good computer literacy 

* People management and interpersonal skills 

* Results and Quality Focus 

* Project management experience will be advantageous 

* A valid driver’s license and must be prepared to travel extensively in the relevant municipality.

__________________________________________________________________________

Applicants must be a South African citizen.  Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Please note that the EE targets will be strictly adhered to.
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

MANAGER: CORPORATE SUPPORT SERVICES

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. Disabled persons are encouraged to apply. 

                              OFFICE OF THE DEPUTY CHIEF ELECTORAL OFFICER: CORPORATE SERVICES 

                                                         Manager: Corporate Support Services

                                                        National Office [Centurion – Tshwane] 

                                     (Inclusive remuneration package of R1, 483,599.00 per annum)

The purpose of this position is to manage and oversee the overall operations of Support Services functions for the Electoral Commission which include facilities and maintenance management, fleet management, travel management, safety and security management. This position currently reports to the Deputy Chief Electoral officer: Corporate Services.

The successful incumbent should perform duties in the following key performance areas: 

Fleet Management: Ensure the development, implementation and maintenance of appropriate Fleet management policies, procedures, processes, and systems. Oversee and review the implementation of the fleet management strategy, including the management of acquisition, maintenance, insurance, replacement, and disposal of vehicles.  Facilitate a procurement process to establish a pool of vehicles Oversee scheduling and coordination of vehicle maintenance and repairs. Monitor fleet-related expenses, performance, maintenance schedules and implement cost saving strategies and improve efficiency; Monitor fleet and driver’s adherence to safety regulations and Electoral Commission policies; Implement an electronic system to manage fleet activity and processes. Manage relationships with relevant services providers; Implement and manage fleet management systems to track vehicles, manage data, and improve operational efficiency. Develop clear policies and procedures for the fleet management processes.

Facilities Management: Ensure the development, implementation and maintenance of appropriate facilities management policies, procedures, processes, and systems. Review and monitor comprehensive national office building maintenance plans. Oversight and Management of the  national office accommodation acquisition, fit and furb and manage the relocation of the national office. Management of lease acquisition for provincial offices and the oversight of the tenant installations for such lease acquisitions’ provincial office. Acquire operational facilities as per required standards for provincial offices. Oversee building projects approved within available budget; Ensure building compliance and oversee related access controls. Contract management. Monitor energy efficiency and cost effectiveness across all facilities; Manage office and facility relocations for national office. Develop and implement Business Recovery and Continuity Plans for national office and review such plan for all provincial facilities. Overseeing implementation of Occupational Health and Safety (OHS) Legislation. Maintenance and upgrading of furniture and fittings, for national office and Provision of facilities in line with staff movements. Oversee the procurement of canteen and catering services for the national office. Develop relevant policies and procedures for facilities management, canteen and catering services and housekeeping matters. Management of service providers; Oversee management of reception, switchboard, housekeeping and cafeteria at National Office.

Oversee the procurement of elections related catering requirements, and management of the provision over the period of the national result center and the relevant events related to the Elections. Oversight of the national result operations center OHS requirement and food health certificates and requirements.

Travel management: Ensure the development, implementation of appropriate travel management policies, procedures, processes, and systems. Manage the procurement of national office and provincial office travel management services. Manage the appointment of the service providers and travel-related services for the National office and assist provinces with the management of the provincial travel management companies as and when matter of contract may be a concern. Monitor and ensure that all travel arrangements adhere to the Commissions’ policies and procedures. 

Safety and Security Management: Ensure the development, implementation and maintenance of appropriate safety and security policies, procedures, processes, and systems. Oversee establishment and maintenance of a conducive environment for elections including safekeeping of the Electoral Commissions’ assets, physical sites, documentation centres, information hubs, logistical and distribution processes and personnel; monitor the coordination and implementation of safety, security and contingency strategies and operational plans for elections;  Management of election stakeholders;   Identify, evaluate and measure safety and security risks timeously; Where required, assist with the coordination of security related matters in consultation with relevant security organs of State; Provision of timeous safety and security risks reports and information for management oversight Oversee end user training and knowledge transfer in safety, security and facilities management process and system usage;  Represent the Electoral Commission in security related stakeholder forums; Develop and ensure implementation of a disaster recovery strategy including implementing surveillance systems or alarms, and developing emergency response plans. Ensure effective security and emergency preparedness procedures implemented timeously. 

Governance, Risk and Compliance: Development, implementation and updating of a risk register; Analyse and evaluate the internal controls; Ensure compliance with the relevant legislation and regulations.

Financial Management: Manage, implement and monitor the units annual budget aligned to operational plans and objectives; Monitor financial control, budget management and the procurement processes to ensure compliance with the legislation; Development of adequate financial controls. 

People Management: Effective talent acquisition, development, and retention strategies including coaching, mentoring and nurturing of talent for the division;  Proper management of divisional resources; Manage monitor and report on team performance. 

Requirements: An appropriate Bachelor’s degree or a three-year related National Diploma; a minimum of 8 years’ working experience with  6 years at middle management level (equivalent of Deputy Manager or Deputy Director in the Public Service); relevant experience in facilities management, security strategy and planning as well as fleet, lease and travel management; proven successful operational and process management within public or private sector; competent knowledge and understanding of relevant policy and legislation, competent understanding of institutional governance systems; knowledge of project planning principles; understanding of Electoral Commission operations and delegation of powers, as well as field-specific roles under the Division; good planning, project management and implementation skills; good interpersonal and financial management skills, including knowledge and understanding of the relevant legislative frameworks.

Applicants for the above position should not have a high party-political profile. Applications must in all cases be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the curriculum vitae, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Closing date for all applications: 05 December 2025. 
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

RCO(REGIONAL CORPORATE SERVICES OFFICER)

Applications are invited from qualifying employees for the below-mentioned vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.

REGIONAL CORPORATE SERVICES OFFICER

LEVEL OF SENIOR ADMINISTRATION OFFICER 

PIXLEY KA SEME – DC7 (DE AAR)  

(Inclusive remuneration package of R668,964.00 per annum)

The purpose of the position is to assist the Regional Assistant Manager (RAM) with coordination, implementation and monitoring of Corporate Service related plans, project and activities in the areas set out below.  The position reports to the RAM.

Key Performance Areas:

Human Resource Functions

1.         Regional Human Resource Administration:  Assist with administration and reporting on the functional activities of corporate services in the region, including but not limited to the following: human resource administration services such as maintaining employee and HR records, manage or facilitate recruitment (including appointments, selection and terminations of MEOs, expansion and electoral staff); timely reporting of all terminations to provincial HR; monitor electoral staff recruitment and payment; consolidate reports for PLC verification and recruitment of electoral staff; coordinate implementation of new recruitment procedures and payment plans; report any leave queries and prolonged absences to the RAM; facilitate the employee wellness and occupational health and safety programmes; administer and coordinate the submission of probations reports and performance management contracts and evaluation.

2.     Regional Labour Relations: Bring any potential grievance or disciplinary/misconduct matters to the attention of the RAM; assist the RAM and provincial HR with labour relations matters, where necessary.

3.        Regional Employee Training: Administer and assist with compiling the regional employee training and skills development programmes as guided by provincial HR; coordinate the submission of regional election training plans; assist with the training of election staff; monitor and report on the training of election staff within the region; administer and conduct induction and training of expansion staff.

Financial Management/Administration Functions

4.         Regional Finance Administration: work closely with the RAC to ensure that all regional creditors are paid timeously; oversee receipt and validation of payment requests and the matching of creditor invoices to payment vouchers; perform regular compliance verification on purchase orders, contracts, reimbursements entries, and all payments; oversee and administer procurement of goods and services; facilitate invitation of quotations (RFQs) and compulsory briefing and site inspections associated with open bids; ensure timeous raising of requisitions, process purchase orders; process requisitions into purchase orders; commit orders for payment on the payment system; conduct monthly staff verification for RAM’s signature and submission to HR at the provincial office

5.      Regional Asset Monitoring and Reporting: Ensure real-time asset location and operational condition of all assets in the region; manage the asset management plan; prepare and submit regional reports on capital assets and maintain the asset register for inclusion in provincial reports

6.    Regional Office Support Services: Assist the RAM with the monitoring of office support functions which include among others mail, and courier service; implement and provide travel and accommodation booking service for the regional office; fleet management

7.  Regional Facilities Management: Ensure implementation of facilities management plans and activities in the region; implement responsibilities for financial and project management on facilities; facilitate minor building maintenance works, including contracts; ensure building compliance requirements are met and are up to date; implement access to regional office’s facilities, including management of security, parking, and temporary facilities; supervise cleaning contracts for all sites of the region; implement office and facility relocations including lease agreements; implement Business Recovery and Continuity Plans for the region.

 Basic requirements: Basic requirements: The successful candidate must be in possession of Matric/NQF4, an appropriate three-year tertiary qualification, with a minimum of 4 years’ relevant working experience; experience in corporate service related functions; knowledge of relevant legislation and processes; knowledge and experience in recruitment, training, labour relations, asset and procurement support services, finance processes and procedures, supplier and contract management; good computer literacy; project management knowledge and experience; knowledge of the demographics, geography and political dynamics of the province; good verbal, written communication and report writing skills; presentation and facilitation skills are essential; ability to work under pressure, team player; interpersonal skills and a high level of ethical conduct; willingness to travel extensively; and a valid driver’s license(Code EB) is compulsory.

Applicants for the above position should not have a high party political profile.  Applications must in all cases be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.  Please note that the curriculum vitae, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post.  Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Please note that the EE targets will be strictly adhered to.
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

We wish you all the best with your applications