FINANCE AND ADMINISTRATION MANAGER

AMERICAS (only SA-based citizens may apply)
5-YEAR FIXED TERM CONTRACT (FTC)

An exciting opportunity exists for a Finance and Administration Manager to join our
Tourism Execution and Finance teams based in our Johannesburg Head Office to
support our USCAN operations and Head Office finance operations as required. This
position reports dually to the Head: Americas Hub and HQ Finance Manager. If you
possess the required skills, experience, and are an energetic team player interested
in joining a dynamic organisation committed to developing a better South Africa, we
invite you to apply. Please note that this position requires working primarily in
support of the US (EST) for efficiencies.

Key Outputs:
Coordinate the management of the annual budget and supply chain process

• Ensure that annual, quarterly, monthly budgets are compiled, submitted, and
  managed according to Finance (Head Office) guidelines and procedures
• Coordinate and ensure that budgets are revised according to Finance (Head
  Office) guidelines
• Submit daily, monthly, and quarterly budget reports to Hub Head and Head
  Office by deadline
• Ensure that the Americas Hub staff follow SA Tourism supply chain management
  policy in executing the budget
• Ensure diligence in SCM and Finance reporting as per internal policies and
  National Treasury requirements
• Report all SCM deviations to SCM Business Partner for consolidation and
  submission
• Manage bank account access (including internet access) and sign cheques when
  relevant
• Ensure the Americas office is compliant with all relevant statutory
  requirements, e.g., tax authority filing and other requisite compliance matters
• Maintain a record of all financial transactions with supporting documentation
  for internal and external audit purposes
• Ensure compliance with country handbooks and adhere to all statutory country
  laws

Accounting and audit support

• Manage the accounting system, which includes capturing transactions in line
  with applicable accounting standards
• Processing salaries, staff expense claims, and third-party pay submissions and
  payments
• Tax submissions done within guidelines and deadlines set, where applicable.
• Prepare monthly financial reconciliations for all Balance Sheet accounts,
  including accounts payable and accounts receivable.
• Attend to internal and external audit findings ( AG) when required

Manage office expenditure

• Ensure that all procurement for the Americas Hub follows SA Tourism supply
  chain management policy
• Ensure that payments to vendors, outsourced suppliers, business partners, etc.,
  are processed 100% accurately and within contractual and regulatory deadlines
• Ensure that staff salaries are paid 100% correctly, on time, and the relevant
  documentation is processed and sent to Payroll in Head Office
• Report reasons for variances on monthly, quarterly, and annual budget.
• Process staff expense claims in line with relevant SA Tourism policies
• Manage and reconcile petty cash

Supply chain, asset, and contract management

• Ensure that all subscriptions and contracts held by the Americas Hub office are
  managed
• Ensure that all purchase orders are raised in compliance with the SA Tourism
  Supply Chain Management policy and report instances of non-compliance
• Ensure that all demand requirements, i.e., procurement plan, demand plan,
  operational cost & benchmark analysis, etc., and prepared and delivered as per
  business processes
• Ensure that all assets are procured in compliance with the SA Tourism Supply
  Chain Management policy
• Prepare an annual asset inventory report and submit to Head Americas Hub and
  Finance Execution Support Manager in Head Office
• Conduct an asset count twice each financial year
• Ensure that all office assets are in good working condition and manage the
  maintenance where relevant
• Ensure that the accounting for all assets, including leased assets, is conducted
  in compliance with applicable accounting standards and SA Tourism capital
  expenditure policy
• Ensure that stock control list of all marketing collateral is updated monthly
• Record and file the schedule for distribution of marketing collateral

Human capital administration

• Work closely with the Human Capital Regional Business Partner in Head Office
  to coordinate and facilitate the recruitment of new employees for the Americas
  Hub
• Ensure all employee contracts are signed, exchanged, and filed
• Manage Americas Hub staff salary payments and payroll service provider, leave
  applications, workers’ compensation insurance, other employee insurance, etc.
• Co-ordinate the reporting of IT-related problems with the relevant service
  provider to ensure that the is fully operational
• Co-ordinate with the Business Information Systems department in Head Office
  on the ICT needs of the Americas Hub and the implementation of SA Tourism
  technology solutions in the office
• Ensure that the operation, security and maintenance of the office facilities meet
  the needs of the Americas Hub and its employees
• Ensure that the office facilities meet the American statutory requirements,
  including environmental, health and safety standards

Qualifications and Experience

• A postgraduate qualification in Accounting/Finance or equivalent (NQF level 8
  Qualification)
• At least 3 – 5 years’ experience in financial management, in particular in the
  development, monitoring, and reporting on the financial status of the
  organisation and programs in a medium to large organisation.
• Proficiency with computerised financial systems with at least 3 years’
  experience working on a recognised Financial System (SAP, Oracle, Sage or
  similar).
• Must have knowledge of and experience in applying accounting procedures and
  protocols in budget administration and financial forecasting, analysis, and
  reporting.
• Must have a solid understanding and experience in managing and monitoring
  compliance with policies in line with relevant legislation and regulatory
  requirements, namely PFMA, Treasury Regulations, PPPFA, and Frameworks on
  Performance Information and Strategic Plans
• Must have excellent written and oral communication, presentation, and
  negotiation skills.

Professional Certification and Membership

• Professional certification as a Chartered Accountant with the South African
  Institute of Chartered Accountants (SAICA) or the Chartered Institute of
  Management Accountants (CIMA) or equivalent will be an added advantage.

Knowledge and Understanding of

• Performance monitoring, evaluation, and reporting frameworks, systems, and
  processes
• Knowledge and understanding of financial practices and standards prescribed by
  regulatory authorities
• Budget and financial management experience.
• Administrative support best practice
• Government priorities and imperatives
• All Public Service systems.
• Communications and information management legislative requirements

Additional Requirements for the Role:

• Ability to work remotely, when necessary, with little supervision, and able to
  meet deadlines.
• Ability and availability to travel to the regional hub(s) on a regular basis for
  ongoing controls implementation, monitoring, and review.
• Availability to work in sync with USA and Canadian working hours

Detailed CV to be sent to : tourismexecution@southafrica.net
Closing date : 14 January 2026

Should you not have heard from us within two weeks after the closing date,
kindly consider your application unsuccessful.

No late applications will be accepted.

Overview

An exciting opportunity exists for a Finance and Administration Manager to join our
Tourism Execution and Finance teams based in our Johannesburg Head Office to
support our USCAN operations and Head Office finance operations as required. This
position reports dually to the Head: Americas Hub and HQ Finance Manager. If you
possess the required skills, experience, and are an energetic team player interested
in joining a dynamic organisation committed to developing a better South Africa, we
invite you to apply. Please note that this position requires working primarily in
support of the US (EST) for efficiencies

Detailed CV to be sent to tourismexecution@southafrica.net

Closing date: 14 January 2026

Should you have not heard from us within two weeks after the closing date, kindly consider your application unsuccessful.

No late applications will be accepted.

We wish you all the best with your applications