Board Committee Administrator

To apply, click on the link at the end of the post and all the best with your applications

The Universal Service and Access Agency of South Africa (USAASA) is
established in terms of the Electronic Communications Act 36 of 2005. USAASA
is an equal employment employer, supportive of the objectives of the
Employment Equity Act, and encourages suitably qualified individuals from all
groups including special designated groups to apply for the following position:

Board Committee Administrator
Salary Level 10
R582 444.00 xv R686 091.00 per annum
(Ref 2026/04/24)

This position plays a critical governance support role within USAASA, acting as the
central coordination point for all Board and Committee administrative and secretariat
functions. It requires a highly organised, discreet, and governance-focused
professional who ensures that Board / Committee processes run smoothly, efficiently,
and in full compliance with applicable legislative and governance frameworks. It is
highly structured, high-pressure environment where accuracy, confidentiality, and
attention to detail are essential. The role provides end-to-end support to the Board /
Committees, including coordinating meetings, preparing documentation, capturing
accurate minutes, tracking resolutions, and ensuring that governance records are
properly maintained and up to date.

Minimum Requirements:
Relevant Qualification

• Grade 12 / Matric certificate
• National Diploma (NQF Level 6) in Public Administration, Business
  Administration, Law, Governance, or related field.
• Degree (NQF Level 7) in Public Administration, Business Administration, Law,
  Governance, or related field will be added advantage.
• Certificate in Corporate Governance or Company Secretarial Practice will be
  added advantage.

Relevant Experience

• Minimum 5 years’ experience in Board Administration or Company Secretariat
  Administration services is required.
• Minimum 2 years public sector experience (Relevant sector specific experience
  preferred).
• Membership with Corporate Governance or Company Secretarial Body will be
  an added advantage.

Relevant Knowledge

• Committee governance processes and procedures.
• Public sector legislative and regulatory framework.
• Board and committee procedures and protocols.
• PFMA principles.
• Records and information management standards.
• Report writing and minute-taking standards

Relevant Skills

• Excellent strong minute-taking and report-writing skills.
• Excellent organisational and coordination abilities.
• Attention to detail and high level of accuracy.
• Strong verbal and written communication skills.
• Ability to work under pressure and meet deadlines.
• Stakeholder engagement and interpersonal skills.
• Proficiency in Microsoft packages.
• Ability to maintain confidentiality and exercise discretion.

Personal Attributes

• High level of integrity and professionalism.
• Reliable and deadline-driven.
• Able to handle confidential and sensitive information.
• Strong sense of accountability.

Key Responsibility Areas
Board and Governance Administration

• Develop and update the annual Board Calendar with all meetings,
  subcommittee meetings and deliverable deadlines by collecting information,
  capturing on the calendar and communicating to all relevant parties annually
  and within SLA.
• Schedule Board and Board Sub-Committee meetings by placing all meetings
  into electronic calendars, inviting all board and subcommittee members and
  coordinating that a quorum attends within agreed meeting deadlines.
• When a quorum is not able to attend, coordinate the rescheduling and inviting
  of members by identifying an appropriate alternative date and time, scheduling
  the meeting and following the appropriate coordination processes as above
  within SLA.
• Coordinate and compile documents for the Board and Sub-Committee
  meetings and distribute within the agreed turnaround time by collecting all
  inputs, drafting first drafts of the board packs, submitting for signoff and
  approval, coordinating printing and distribution within SLA.
• Draft meeting documentation including but not limited to agenda’s, minutes and
  board action plans by attending the meetings, taking minutes, drafting first draft
  documents and submitting for approval and amendment within approved
  deadlines.
• Maintain Board and Sub-Committee confidentiality and information protection
  by complying with the defined confidentiality and communication protocol,
  confirming information that is requested before disseminating and
  implementing secure document use and management protocols with all board
  documentation daily.
• Coordinate and facilitate new Board and Sub-Committee Member induction,
  printing induction packs, coordinating presenters and scheduling attendance as
  required.
• Provide general Board and Governance administrative support to facilitate the
  effective running of the function by receiving instructions, evaluating,
  implementing and distributing as required and to standard.
• Provide relevant support and assistance to Board Members as and when
  required by receiving instructions, evaluating, implementing and distributing as
  required and to standard.

Board and Governance Communication

• Identify relevant new or changing Board and governance information that
  affects or impacts on USAASA and USAF by conducting research, following
  relevant communication forums and reading subscribed communication
  materials daily.
• Source, review and disseminate relevant information on new governance
  legislation, good practice and articles that impact on the USAASA and USAF
  board and present to Company Secretary when applicable.
• Draft communications providing new information and educating on risks and
  opportunities and gain approval before distributing to Board, Sub-Committees
  and relevant internal stakeholders appropriately.
• Identify common board and governance queries and questions and draft and
  distribute communications that provide required education or responses on the
  issue within SLA and to standard.

Company Document Administration

• Maintain CIPC compliance and documentation by collecting all required
  documentation, submitting to CIPC and filing securely monthly.
• Always maintain CIPC status through updating Director information and
  complying with all other requirements monthly.
• Provide CIPC administration support on all requirements as and when required.

General Administration

• Provide meeting coordination support and assistance by scheduling, inviting,
  booking meeting rooms, bringing relevant documentation and taking meeting
  notes as and when required.
• Coordinate and organise events and functions when required by receiving brief
  and budget, coordinating event, coordinating payment of providers and
  facilitating that the event delivers the required objectives as required.
• Coordinate travel arrangements by following the travel policy as and when
  required.
• Develop and update the departmental annual calendar, by collecting all
  deliverables and outputs, placing on the calendar and updating with changes,
  coordinating that all meetings and deadlines are scheduled as and when
  required.
• Provide any other administrative support, by receiving request and
  implementing as and when required.

Applications:
Application letters accompanied by a comprehensive curriculum vitae, certified copies
of qualifications and identity document should be forwarded for the attention of Ms.
Sharonne Scheepers to recruitmentbca@usaasa.org.za or hand delivered to building
1 Thornhill Office Park, 94 Bekker Street, Vorna Valley Midrand, 1685.

Closing Date: 1 June 2026

Note: Correspondence will be limited to the shortlisted candidates only. If you have
not been contacted within 3 months of the closing date of the advertisement, kindly
regard your application as unsuccessful. Shortlisted candidates must be prepared to
consent and be subjected to necessary background checks, security vetting and
competency assessment.

Enquiries: Sharonne Scheepers (Recruitment & Selection), Tel. (011 564 1653)

We wish you all the best with your applications