BOWMANS Jobs – 17 October 2026

To apply, click on the link at the end of the posts and all the best with your applications

Accounts Payable Supervisor – Finance Department – Cape Town, South Africa

Purpose:

The Accounts Payable Supervisor is responsible for overseeing the entire accounts payable function. This includes processing invoices and payment requests in line with established service level agreements and financial controls.

The role also involves supervising the accounts payable team, assigning and reviewing the work of creditor’s clerks, and enhancing key processes to ensure the integrity of invoice entry and balancing on the 3E system.

Experience and Qualifications:

• Higher Certificate/Diploma in Accounting and Financial Management essential
• 3–5 years in a similar role within professional services
• 2–3 years’ proven supervisory experience overseeing an Accounts Payable team

Key Accountabilities:

Creditor Payments (Local and foreign)

• Ensure creditor payments are processed in accordance with vendor statement terms and in compliance with company policies and procedures.
• Promptly attend to urgent invoices and payment requests.
• Review and vet supplier account details between supporting documentation and 3E to ensure accuracy before submitting to banking team for processing payments.

Creditors Reconciliations

• Review and approve reconciliations prepared by the creditors clerks, ensuring compliance with VAT and other regulatory requirements related to invoices.
• Follow up on and resolve any discrepancies.
• Contact relevant creditors to address and resolve any outstanding queries.
• Ensure the creditor team’s timely distribution of Proof of Payment (POP) after payment runs.

Capturing

• Monitor action lists to ensure timely and accurate processing of invoices by the creditors’ clerks.
• Assist with any ad hoc capturing requests and queries.

Creditors Age Analysis

• Prepare and review the monthly creditor’s age analysis and reconciliation.
• Follow up with relevant team members (creditors’ clerks) on long outstanding items to ensure resolution.

Month End

• Running of Month end HOD reports
• Investigating queries regarding allocations and implementing corrections
• Process journals where required

General Administration

• Provide requested monthly payment forecast reports.
• Ensure efficient recording of expenditures and payments for accurate management accounts.

Relationship Building

• Develop and maintain relationships with all individuals below management level as a trusted advisor.
• Maintain strong working relationships with and have open and transparent communication between all members of the team.
• Develop and maintain relationships with external vendors to ensure service delivery of a high quality.

Management and Leadership

• Supervises own teams performance to ensure daily and monthly accounts payable targets are achieved.
• Gives regular, comprehensive and constructive feedback to their team and provides input into their performance appraisals.
• Proactively seeks feedback from team members and deals constructively with any criticism.
• Adjusts management style to get the best from the individuals within the team.
• Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines.

Competencies

• Attention to Detail
• Interactive Communication 
• Problem Solving
• Business Perspective
• Financial Systems
• Processes and Technology
• Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives

Click here to apply

Secretary Senior – Mergers and Acquisitions – Corporate Department – Johannesburg, South Africa

Purpose:

Responsible for and performing administrative, legal secretarial and related duties and offering skilled legal assistance to head of practice group and/or their team.

Experience and Qualifications:

• Senior Certificate
• Paralegal Diploma or short legal courses advantageous/or qualified by experience
• 5 to 10 years legal secretarial experience specifically in Corporate advantageous
• Advanced knowledge of MS Office package
• Experience in a legal accounting package essential.

Key Accountabilities

Key Activities:

Act as first point of contact

• Liaise with people both inside and outside the firm, supporting the executive in his/her duties and responsibilities.
• Acts with a high level of confidentiality and discretion.

Connecting people

Professional and effective communication internally/externally

• Screening of all calls to ensure that calls are handled or directed to correctly.
• Manage all forms of communication efficiently to ensure that correct message gets across effectively and is dealt with accordingly.
• Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally.

Diary Management

Scheduling and maintaining of calendars

• Organise and manage the executive’s diary and make appointments.
• Updating executive on diary entries and ensuring that he/she is appropriately prepared prior to meetings/ events/presentations.
• Ensure that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.
• May act as team coordinator.

Document Generation

• Produce specialized and general documentation and presentations necessary for clients.
• Ensure the documents produced are of the highest standard through accurate typing paying special attention to detail and ensuring good spelling/grammar/punctuation.
• Adhere to ‘in-house’ document style guide to maintain standardisation of documentation.
• Amend documents using track changes and cross referencing, requiring advanced computer and software skills.
• Carry out dictaphone and manuscript changes to various documents.

Office administration/management

• Plays a pro-active role in ensuring that the department runs smoothly and requires a fair knowledge of legal terminology, processes, procedures and protocols to relieve workload of professionals wherever possible by providing support on various projects.
• Maintain complex filing systems to track large volumes of legal filing deadlines, providing professionals with easy access to files and precedents.
• Manage e-mail, respond or delegate where appropriate.
• Arrange and coordinate team and inter-office planning/strategy sessions.
• Effective office management
• General duties include preparing documents for internal meetings, copying, distribution and delivery of documents.
• May supervise junior staff and provide guidance mentoring and support to new staff members.
• Collect and collate monthly department information from Practice Group Heads for inclusion in Management Board Report.
• May be responsible for maintaining specialist databases.

Travel Arrangements

• Make all travel arrangements understanding preferences and ensuring cost effectiveness.
• Arrange relevant meetings, set up a travel itinerary and prepare documentation.
• Research travel and immigration requirements. Ensure that they are all met and Visa applications are processed timeously.
• Manage unforeseen travel changes.

Meeting Support

• Conduct background research where required.
• Prepare necessary documentation and brief executive for meetings and engagements.
• Action post meeting deliverables and follow-up

Finance Administration

• Assist with departmental budget process, checking input, tracking spend, reconciling on a monthly basis to ensure budget and spend are aligned, liaising with finance team as and when necessary to ensure alignment.
• Ensure the timeous and accurate time recording of hours worked by fee earners and producing final bills to clients for services rendered
• Compile covering letters and send out final bills to clients timeously and assist Credit Controllers with debt collecting
• Processing reimbursement requisitions

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with vendors to ensure quality of service delivery

Competencies

• Adaptability
• Attention to Detail
• Interactive Communication
• Initiative
• Problem solving
• Resilience
• Writing Skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Librarian – Knowledge Management Department – Cape Town, South Africa

Purpose:

Responsible for assisting with the organisation and operation of the assigned Library and the provision of effective information services.

Experience and Qualifications:

• 3 – 5 years’ library experience in a similar role in a professional services environment
• Microsoft Office (Word, Excel, Outlook (Sabinet, Juta, Lexis, etc)
• Bachelor’s Degree or B. Tech in Library and Information studies essential

Key Accountabilities

Library Operations and Administration

• Work with the team to contribute to and implement the library strategy to promote awareness and usage of library services and resources.
• Working with the team, contribute to the development of and implement library policy and standard operating procedures to ensure all library processes and procedures meet best practice.
• Maintain a full and working knowledge of monitoring and updating library automated systems.
• Be proactive in identifying opportunities for improvements.
• Assist with generating statistics and usage reports to monitor trends to inform budget and collection development.
• Update and maintain supplier database.

Information and Research Services

• Working across e-resources, search tools and collaboration platforms.
• Provide accurate and timely information service, research support to lawyers and business development team.
• Perform validation services (verifying sources, citations and authority, detecting hallucinations and misinformation, and assessing reliability.
• Perform current awareness monitoring of print and electronic resources.
• Alert lawyers to the latest legal developments, including new legislation and case law.
• Arrange access to information and publications not available in-house.

Collection Maintenance and Development

Receipt and recording of new journals, law reports & loose leafs.

• Working with the team, contribute to the development of and implement collection development strategy by identifying and reviewing irrelevant publications and arranging for their disposal and maintaining records.
• Research, evaluate and recommend new resources for purchase.
• Proactively engaging with stakeholders to determine resource requirements.
• Update loose-leaf publications.

Library Training

• Conduct information and research literacy skills training.
• Participate in library orientation for new joiners and conduct library tours.
• Assist with development and update of training programs, materials and manuals.

Financial administration

• Capturing of select invoices, resolve certain invoice and payment queries and reconciling accounts.
• In instances, arranging and ensuring timeous payment.

 Competencies

• Curiosity
• Technologically proficient
• Resilient
• Adaptability
• Client Focus
• Initiative
• Interactive Communication
• Organisational Awareness
• Teamwork
• Information Management

Click here to apply

Immigration Assistant – Commercial Department – Windhoek, Namibia

Purpose:

The purpose of this role is to provide accurate, efficient, and compliant administrative support for immigration matters, ensuring that visa, permit, and residency applications are properly prepared, submitted, and managed in accordance with Namibian immigration laws.

Experience and Qualifications:

• More than 5 years’ proven experience in immigration administration, visa /permit processing, or a related field.

Key Accountabilities:

Immigration Administrative Support

• Provide administrative support in immigration matters, including the preparation and submission of visa, employment permit, and permanent and temporary residence applications in line with Namibian immigration legislation.
• Compile, review, and verify all supporting documentation to ensure accuracy, completeness, and legal compliance prior to submission to the relevant authorities.
• Maintain accurate, up-to-date, and confidential immigration records and files; monitor application progress and conduct timely follow-ups with the Ministry of Home Affairs, Immigration, Safety, and Security.
• Assist clients by explaining applicable legal requirements, application procedures, and ongoing compliance obligations under Namibian immigration laws and regulations.

Visa and Permit Requirements Administration

• Assess client eligibility for various visa categories, work permits, and residence permits in accordance with Namibian immigration policies and legislative requirements.
• Advise clients on specific documentation requirements, including but not limited to passports, medical reports, police clearance certificates, employment contracts, and proof of financial means.
• Ensure that all applications meet prescribed submission criteria, deadlines, and regulatory standards to minimize delays or rejections.
• Liaise with employers, government agencies, and other stakeholders to obtain necessary approvals and supporting documentation for visa and permit applications.
• Monitor changes in immigration laws and regulations and ensure that all processes and advice provided remain current and compliant.
• Assist in the preparation of motivation letters, supporting submissions, and appeals where required.
• Track expiry dates of visas and permits and notify clients of renewal requirements to ensure continuous legal compliance

Competencies

• Must be computer literate with proficiency in Microsoft Word and Microsoft Excel.
• Strong attention to detail and ability to handle confidential information with discretion.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills for client interaction.
• Ability to work independently and meet strict deadlines.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Tax Advisor – Tax Department – Dar es Salaam, Tanzania

EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree in taxation, Accounting and Finance, Commerce, LLB or related field;
• Registered Tax Consultant with the Tanzania Revenue Authority;
• Member of the Association of Chartered Certified Accountants (ACCA) or a Certified Public Accountant (CPA) by the National Board of Accountants and Auditors (NBAA) or tax certification from a recognised institution would be an added advantage;
• Minimum of three years of experience, and
• High academic achiever, with numeracy and language skills.

JOB ACCOUNTABILITIES:

• Planning, implementing and delivering client’s assignments, accurately interpreting data and advice from other specialists in the team, analyzing potential solutions and recommendations, reviewing complex tax work and the highly technical areas and coming up with solutions to the complex tax issues that align with the client’s needs;
• Furnishing legal opinions and advice to clients on various tax and legal related issues;
• Providing advice and assistance with tax disputes including but not limited to representing clients at the Court of Appeal;
• Providing tax related input on local and cross-border transactions and structures;
• Drafting and/or reviewing tax related issues in tax and legal documents;
• Performing tax calculations where needed;
• Keeping the firm’s stakeholders updated with changes in legislation that affects tax and other related legal aspects; and
• Providing necessary training to clients and the Bowman’s team.

PERSONAL ATTRIBUTES:

Initiative, Enthusiasm, and Optimism

• Acting without prompting but aware of risks.
• Takes action to achieve goals beyond what is required.
• Optimistic in handling challenges and setting out for the best outcomes.
• Genuinely engage with clients and colleagues in an enthusiastic manner.
• Taking responsibility in all matters in which you are involved.
• Taking pride in excellence of work done.

Perseverance and Resilience

• Ability to work well under pressure without compromising work quality or standards. 
• Ability to move past obstacles to achieve end results in an efficient and professional manner.
• Ability to recover quickly from setbacks.

Results driven

• Uncompromising attitude to service delivery.
• Delivery of results even under heavy pressure.  
• Ability to handle high volumes as well as meet deadlines, with the view to adding value to the business by delivering the required results.

Team player

• Working together with colleagues and staff to enhance the team’s overall performance.
• Leveraging off team synergies and to ensure a productive, efficient and caring work environment.

Ethical

• Always displays honesty and integrity.

Client Focus

• Dedicated to understanding and meeting the expectations and requirements of clients.
• Obtains the necessary information from clients and utilises the information for the delivery of service to the client. 
• Establishes and maintains effective relationships with clients. 

Work Standards

• Sets high goals or standards of performance for self, producing work timeously, accurately and of a consistently high standard. 
• Able to work according to a fee budget.

Planning and organizing

• Set priorities, manage schedules and plan accordingly in a constantly pressurised environment.

OTHER SKILLS:

Legal Technical skills

• Possesses the legal technical skill to research, interpret and argue legal points, in order to deliver excellent tax opinions, transaction structures and legal documents.
• Ability to support in relation to tax audits conducted by the Revenue Authority, objection against tax assessments and handling of tax appeals at the appellate bodies. In addition, we assist clients in respect of mediation / amicable settlement of tax appeals. 
• Ability to apply theory in a practical and commercially astute manner

Business and financial skills

• Possesses the necessary commercial understanding of client requirements in order to deliver excellent client service.
• Ability to utilise information from financial statements or other accounting records, within the context of tax opinions or tax due diligences (on-the-job training will be provided to enhance these skills).

Communication

• Able to communicate effectively and express ideas clearly.
• Ability to argue persuasively.
• Produce documents that have appropriate organisation and structure, correct grammar and language, and which are easy to understand.

Computer Literacy

• Proficiency in all relevant computer software, including Word and Outlook.
• Proficiency in Excel and PowerPoint is a requirement.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

IT Senior Technical / Cybersecurity Specialist – IT Department – Johannesburg, South Africa

Purpose:

Responsible for hands-on senior technical support and assisting with the management of both the core IT infrastructure and the information security platforms of the firm, with the potential to grow into full ownership of these platforms over time. Key aspects of the role include:

• Assisting in ensuring a stable, secure and resilient IT platform – network, wireless, servers, endpoints, connectivity, remote access and backup
• Acting as third-level escalation to the IT team for complex problems
• Assisting with the management of the third-party vendors, managed service providers and the outsourced SOC that support these platforms
• Providing technology evaluation and advisory input on new collaboration and productivity tools
• Supporting IT projects, office moves, branch office fit-outs and firm events
• Providing an excellent and professional client service of the highest standard to both internal and external clients
• Communicating and coordinating effectively with other departments, partners, individual attorneys and staff members, clients, office administrators, and outside vendors and contractors

Experience and Qualifications:

• 8 – 10 years’ IT experience with at least 3 – 5 years’ in a similar senior technical or service delivery role, preferably in a professional services environment
• Degree or diploma in IT or a related field essential
• Microsoft certification (Microsoft 365 / Azure) essential
• Network and security certifications (Fortinet, Aruba, Cisco, CompTIA A+ / N+) preferable
• An information security certification (e.g. CISSP, CISM, CompTIA Security+ or Microsoft SC-200) preferable
• ITIL and/or project management certification preferable
• Operational experience in designing, implementing, supporting and maintaining LAN / WAN, wireless and VPN networks, servers and virtualised infrastructure
• Expert-level knowledge of and experience in Azure, Microsoft 365, Microsoft Defender and Intune essential
• Working knowledge of cloud-based platforms and migrations, Active Directory, Exchange and Teams
• Practical experience with security and management tooling such as email security, cloud security, vulnerability management, firewalls and web filtering, patch management, endpoint backup and remote support tools
• Experience managing vendors, managed service providers, licensing and an outsourced SOC
• Able to support iPad, iPhone, MacBook, Android tablets and other smart devices
• Must be able to communicate at Executive level
• Good written and verbal communication skills
• Effective client service orientation
• Available to provide after-hours support for emergencies and urgent queries

Key Accountabilities
Core IT infrastructure:

• Third-level support to the IT Team in general, including the research and resolution of high-level problems
• Maintaining the wireless network and network access control (Aruba / ClearPass), ensuring functionality and that the latest features and software patches are applied
• Optimising, supporting and maintaining switches, server infrastructure and data communications
• Managing remote access and VPN (Fortinet EMS), including upgrades
• Assist with maintaining Active Directory, including distribution lists
• Assist with managing endpoint backup (Druva), print management (Papercut), document workflow tools and remote support tooling (Dameware), including licensing
• Assist with resolving hardware and software problems in a timely and accurate fashion
• Assist with the planning and implementation of new developments in terms of IT infrastructure
• Assist with improving the IT platform to enhance resilience, service delivery and uptime
• Assist with after-hours support for emergencies and urgent queries
• Assist with liaising with external vendors in matters relating to IT Infrastructure

Information security:

• Assist with maintaining and managing the firm’s web filtering and firewall solution, and with providing support / guidance to the IT Team
• Assist with managing email security (Mimecast), including checking and managing held messages and conducting investigations
• Assist with managing cloud and data security (Netskope) and endpoint protection (Defender)
• Assist with vulnerability management, remediation and resolution together with the relevant service providers
• Assist as a contact for the outsourced 24/7 SOC, helping to triage and manage alerts and incidents
• Assist with patch management relating to core software infrastructure of the firm and help ensure server and endpoint patch levels are current
• Assist with ensuring the network, software and email integrity of the firm
• Assist with office security system management where required
• Assist with security incident response – investigation, containment, remediation and post-incident review – working with the SOC and relevant service providers
• Assist with driving security awareness across the firm, including phishing simulation campaigns and end-user training
• Assist with managing identity and access security, including multi-factor authentication, conditional access and privileged access controls
• Assist with protecting client-privileged and confidential material through data loss prevention and data protection controls, and with responses to client security due diligence questionnaires and POPIA / data protection requirements
• Assist with the security, governance and risk management of AI tools (e.g. Microsoft 365 Copilot, Claude and other approved AI Tools), including data protection, access controls and safeguards over client-privileged and confidential information, “shadow AI”, data leakage and compliance with the firm’s AI usage and data protection policies

Technology evaluation and advisory:

• Assist with the evaluation and testing of new collaboration and productivity tools (e.g. transcription, recording, AI-assisted tools)
• Assist with the evaluation, testing and roll-out of AI productivity tools (e.g. Microsoft 365 Copilot, Claude and other approved AI Tools), including suitable use cases, licensing and user adoption, and with guidance to the firm on their safe and effective use and integration with existing platforms
• Assist with providing guidance on suitability, limitations, and integration with existing platforms (Teams, Microsoft 365)
• Assist with identifying risks related to data handling, storage, and compliance when using cloud-based third-party tools
• Assist with recommending alternatives aligned to the firm’s existing technology stack
• Assist with research into the latest trends and products in the technology space and relaying relevant technologies to the relevant people
• Assist with Proof of Concept (POC) and Proof of Value (POV) projects

IT projects and strategy:

• Provide input into the overall IT strategy
• Assist with managing and implementing projects, including functionality testing, reporting and feedback of any problems / issues
• Assist with ensuring that testing is done before go-live to the firm
• Assist with planning and executing IT initiatives which improve the ongoing user experience when working outside the office
• Assist with technical support for firm events and the partner conference
• Assist with office moves, rotations and changes, ensuring users are up and working and that the team knows what has to be done

New branch office roll-outs:

• Manage the roll-out of new branch offices and the fit-out of existing offices
• Assist with the implementation of fit-for-purpose IT infrastructure in newly opened offices to ensure cost-effective integration with the firm’s IT platform
• Assist with planning, scoping and costing the IT requirements for new premises, including cabling, network, wireless, connectivity, server and cloud services, print, audio-visual and end-user equipment
• Assist with coordinating landlords, contractors, vendors and internal stakeholders throughout the fit out, and with delivery against the project timeline
• Assist with commissioning and testing all systems ahead of go live, and with on-site and post implementation support to users in the new office
• Assist with ensuring new offices are secured, patched, backed up and brought under the firm’s standard monitoring and management platforms from day one
• Travel to branch offices as and when required

Vendor and supplier management:

• Assist with managing relationships and service levels with vendors, managed service providers and consultants
• Log calls with suppliers if repairs or resolution cannot be done in house
• Assist with managing licensing and renewals for the platforms within the area of responsibility
• Assist with holding vendors accountable for delivery, escalating where required

Financial control:

• Provide input into the budget process for area of responsibility

Relationship building:

• Develop and maintain relationships with Partners, Executive and Business Services Management as a trusted IT solutions advisor
• Develop and maintain relationships with all levels of staff as a trusted IT resource
• Maintain strong working relationships with and have open and transparent communication between all members of the IT team
• Collaborate with other stakeholders to accommodate special requests where possible
• Work with Talent on new starter setups and continue to improve the joiner experience

Competencies:

• Analytical Thinking
• Client Focus
• Continuous Learning
• Initiative
• Interactive Communication
• Problem Solving
• Project Management
• Resilience
• Resource Management
• Teamwork

Please note that, due to the nature of the role, this is not a standard “9 to 5” position. The successful candidate will be required to work overtime, at times at short notice, to meet the operational and security requirements of the firm.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Recruitment Consultant – Talent Department – Johannesburg, South Africa

Purpose:

Responsible for providing advice, support, and guidance to line managers, partners, and talent managers relating to specialist recruitment focused on the acquisition of the best talent in line with the Firm’s talent attraction strategy. Drives talent acquisition by building a compelling company reputation, focusing on content creation, social media management (especially LinkedIn), and employee storytelling to attract candidates.

Experience and Qualifications:

• Undergraduate qualification essential
• 3 – 5 years’ talent acquisition experience, either in a fast-paced corporate environment dealing with large volume recruitment
• Working knowledge of LinkedIn Recruiter and other job boards
• Cross-border talent acquisition experience advantageous
• Intermediate knowledge of MS Office package, particularly Excel

Key Accountabilities 

Talent Acquisition:

• Manage the end-to-end recruitment process for the firm
• Create market maps across various jurisdictions
• Headhunt top talent through various channels including LinkedIn, websites and referral networks
• Screen and shortlist all candidates in consultation with the hiring manager
• Customise interview questionnaires if required
• Liaise with candidates and agencies to provide feedback and schedule interviews
• Conduct interviews with hiring managers
• Conduct reference and background checks on candidates
• Engage recruitment agencies when required
• Provide market data input on the remuneration benchmarks in conjunction with the Remuneration and Benefits Manager and Recruitment Manager
• Identify and utilise optimal sourcing channels to ensure vacancies are filled in a costeffective manner
• Ensure vacancies are filled with best fit talent on time and in a cost-effective manner Stay abreast with industry best practice and trends

Relationship Building:

• Develop and maintain relationships with all levels of staff and be seen as a trusted Recruitment advisor, across our various offices in Africa
• Be a brand ambassador for the firm while also creating a world-class candidate experience
• Maintain strong working relationships with and have open and transparent communication between all members of the Talent team
• Develop and maintain relationships with vendors to ensure quality of service delivery
• Constant updates and feedback to relevant stakeholders and team

Recruitment Administration:

• Advertise vacancies internally and externally
• Conduct reference checks on candidates
• Conduct MIE background checks on candidates
• Manage and process applications on the intranet for all vacancies
• Maintain candidate database
• Maintain Vacancy Tracker
• Schedule interviews
• Assist the Recruitment Manager with diary management, travel and accommodation arrangements as and when required
• Create candidate files for vacancies
• Prepare payment requisitions

Finance Administration             

• Process Recruitment function budget on relevant system
• Manage payment of employee referrals bonuses in line with our firm’s referral policy

Ad-Hoc Projects           

• Support and assist the Recruitment Manager, Talent Acquisition team and wider Talent team with ad hoc Talent projects.

Competencies:

• Relationship Building and Networking
• Client Focus
• Interactive Communication
• Attention to Detail
• Organisational Awareness
• Self Confidence
• Teamwork
• Resilience
• AI Literacy and Application
• Planning & Organizing
• Results Management

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Legal Secretary (Intermediate)/Credit Controller – Aviation & Insurance Advisory Team – Johannesburg, South Africa

Purpose:

To provide a range of legal and administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firm’s accounting and document management systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry. Ensure brand awareness. Ensure the smooth flow of the area and act as a central hub of the department. Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.

Experience and Qualifications:

• Matric/Grade 12
• Secretarial qualification (advantageous)
• Financial or credit management qualification (advantageous)
• 5 to 7 years’ experience as secretary / legal secretary in a legal/professional services environment
• Experience in Elite 3e (advantageous)
• Experience in a financial or credit controller role (advantageous)
• Computer literacy – MS Office (Intermediate proficiency)

Key Accountabilities   

Legal Administration

• Ensure compliance with and timeous execution of New Business Intake (NBI) process and FICA and Know Your Client (KYC) requirements
• Draft engagement letters
• Ensure compliance with SARS requirements
• Independently review and respond to all written and telephonic correspondence / queries with minimal disruption to fee earners
• Conduct company searches using SA Company, Who Owns Who etc
• Ensure that the practice group clients and contacts are kept up to date on Interaction
• Follow up with relevant service providers to ensure prompt resolution of problems
• Follow up with clients to ensure prompt resolution of problems
• Where required, transaction pre-closing and post-closing attendances
• Where required, assist with access and managing the virtual data rooms for due diligences (KIRA)
• Where required, prepare PowerPoint presentations
• Maintain an up-to-date repository of templates and precedents relevant to the department
• Operate as a super user i.e. provide functional support and coaching to other staff

Finance, NBI and Client Administration:

• Independent, effective and accurate attendance to all aspects of finance and client administration, including but not limited to the following.
• FICA, VAT declaration, policy, billing requirements and policy details: Timeously obtain from the client/contact, record and note all details and documents required to open the file, including but not limited to FICA documents, VAT declaration forms, billing requirements (including e-billing, billing intervals, co-payors, split bills etc.), full policy and subscription details (in respect of insurance matters). Keep a record of this information and communicate same to the relevant teams within the firm.
• Billing requirements: Ongoingly ensure adherence with billing requirements of each matter. Ensuring adherence to split billing requirements.
• Fee estimates etc.: Timeously obtain, record and note fee estimates, agreed fee, fee caps, fee reserve etc. for each matter. Put in place alerts to notify the team of billings/WIP tracked against these at regular intervals (25%, 50%, 75% etc.). Continuous management of fees/WIP against fee estimates and fee reserves (identifying and keeping record of all fee estimates and reserves, ongoingly tracking WIP and fees against fee estimates and reserves)
• Funds in trust: Note all requests for funds in trust ((including retainers, fee funds, deposits) etc.) Timeously collect these funds. Identify and alert team when funds have been depleted by 50%, 75% and 90%. Regularly account to the client/contact regarding trust funds.
• Time recording: Where required, assist the team in recording of time.
• Disbursements: Management of disbursements/creditor invoices, including liaising with service providers regarding payment terms (pay when paid), ensuring regular accounting, capturing of disbursement invoices, collection and payment of disbursement invoices. Handle all disbursement related queries and resolve any discrepancies both internally and externally.
• Preparing documents and reports: Obtain system-generated reports WTK and BTK WIP reports etc.), prepare pro formas and itemized billing narratives, prepare split bills, process amendments and applicable discounts, prepare statements, prepare and maintain recons (recons for insurance matters to set out detail per insurer)
• Preparing reports: Prepare weekly billing timekeeper reports for team lead (weekly), and other reports on request. Prepare financial reports for the Partners for Partner Contribution purposes, financial year end reporting and BEE purposes
• Ongoingly liaise with client/billing contact to ensure ongoing accuracy of recon (aligns with client/billing contact’s records).
• Submitting invoices, statements and other accounting documents: Sending accounting documents to the relevant persons/uploading them onto e-billing platform.
• Liaise with client/contact: Liaise directly with client/billing contact. Handle all queries and resolve any discrepancies both internally and externally.
• Identify and notify team of poor payors (within and across matters).
• Assist with general financial management relating to the department (e.g. credit notes, general financial queries, creation of vendors, write offs etc)
• Create purchase order numbers for sponsorships and process support department requisitions
• Process client entertainment, business / client travel, and general reimbursement claims
• Assist with clearing up WIP – suggest write off’s of minor soft costs and fee amounts in matters where the WIP is over 120 days or no longer proceeding etc
• Escrow attendances which include collation of the escrow agreement, supporting documentation and KYC documents, prepare the unallocated trust monies, trust transfer and trust disbursement requisitions, obtain proof of payment and forward to beneficiaries
• Investment of monies – knowledge of accounting criteria and parameters to correctly allocate and process deposits, withdrawals and payments to third parties
• Assist in management and monitoring of the team budget
• Execute all aspects of the VAT rating for each matter (including, but not limited to liaising with clients on VAT ratings, executing on zero VAT processes and client query management)
• Collections: Independent, regular and effectively collection of debts. See below.

Collections (of funds in trust and invoices):

• Independent, effective, timely and accurate attendance to all aspects of collections, including but not limited to the following. Timeous collection of all amounts with the standard being a maximum of 120 days.
• Review age analysis and follow up directly with clients at least twice a month in respect of accounts receivable and provide the accounts team and fee earners with regular updates.
• Liaise with finance team to ensure prompt and accurate allocation of funds.
• Management of the collections process, including obtaining agreement of the invoice, frequent communications with stakeholders responsible for collecting funds and payment, escalation of follow-ups where payment is not forthcoming etc.
• Where required, assist the team in to negotiate, implement and monitor re-payment plans within agreed mandates or as approved by attorneys/finance management.
• Allocation of daily receipts, investigate and resolve misallocations/unallocations
• Maintain a high and consistent individual agreed collection target.
• Monitor bad debts and identify clients for possible legal action. Present to fee earners for authorization and follow-up action.
• Supporting partners by managing all aspects of billing for assigned clients and matter.
• Reviewing matter set up and providing reporting for budgets, alternate fee arrangements and accrual request.
• Reviewing cost entries for compliance and making Partners aware of any issues.
• Manage the entire e-billing process.
• Monthly Upload of statements and invoices on the ebilling portals.
• Submitting new timekeeper approvals for ebilling clients and contacting clients regarding new matters.
• Monitoring of e-billed submissions and assisting with resolution of any rejections.

 General Administration

• Filing and maintaining filing systems
• Assist the team with AI-use verification and record keeping obligations as per the Firm’s policy and requirements
• General office management and administration (photocopying, scanning)
• Arrange and coordinate functions
• Opening and closing of client files
• Archiving of records, as requested
• Ordering of stationery
• Seeking ways to pro-actively improve efficiency and administration within the team
• Ability to assess and prioritise workload
• Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed
• Co-ordinate the team leave schedule
• Overseeing the maintenance of a clean and organized workspace

Travel Arrangements:

• Make all travel arrangements
• Proactively manage and communicate changes to travel and make alternative arrangements where necessary
• Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously

Business Development Support

• Provide administrative support service to the BD team by focusing on efficient co-ordination of conferences and events which include registering delegates, booking  accommodation and flights, VISA applications, arranging travel insurance, noting dietary requirements and related attendances in line with the firms policies
• Tracking costs
• Assist with pitch and tenders and credential statements

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with vendors to ensure the quality-of-service delivery
• Assistance with the development and support of all team members 

Client Engagement:

• Establish good relationships with clients
• Identify, investigate and resolve queries relating to outstanding invoices/accounts
• Maintain the highest level of confidentiality on client matters.
• Maintain a thorough knowledge of client terms and discount arrangements.

Special firm wide projects

• Assist the Legal Service Improvement team with projects to ensure that the firms systems and processes is structured in such that it provides the required cost and profitability by product / process / practice across the firm
• Assist with the development and optimization of systems
• Operate as a test user for service improvement initiatives

Competencies

• Adaptability
• Attention to Detail
• Continuous Learning
• Financial acumen
• Highly organized
• Interactive Communication
• Pro- active
• Problem-solving
• Resilience
• Writing Skills
• Strong administrative skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Legal Secretary (Intermediate)/Credit Controller – Aviation & Insurance Advisory Team – Cape Town, South Africa

Purpose:

To provide a range of legal and administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firm’s accounting and document management systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry. Ensure brand awareness. Ensure the smooth flow of the area and act as a central hub of the department. Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.

Experience and Qualifications:

• Matric/Grade 12
• Secretarial qualification (advantageous)
• Financial or credit management qualification (advantageous)
• 5 to 7 years’ experience as secretary / legal secretary in a legal/professional services environment
• Experience in Elite 3e (advantageous)
• Experience in a financial or credit controller role (advantageous)
• Computer literacy – MS Office (Intermediate proficiency)

Key Accountabilities   

Legal Administration

• Ensure compliance with and timeous execution of New Business Intake (NBI) process and FICA and Know Your Client (KYC) requirements
• Draft engagement letters
• Ensure compliance with SARS requirements
• Independently review and respond to all written and telephonic correspondence / queries with minimal disruption to fee earners
• Conduct company searches using SA Company, Who Owns Who etc
• Ensure that the practice group clients and contacts are kept up to date on Interaction
• Follow up with relevant service providers to ensure prompt resolution of problems
• Follow up with clients to ensure prompt resolution of problems
• Where required, transaction pre-closing and post-closing attendances
• Where required, assist with access and managing the virtual data rooms for due diligences (KIRA)
• Where required, prepare PowerPoint presentations
• Maintain an up-to-date repository of templates and precedents relevant to the department
• Operate as a super user i.e. provide functional support and coaching to other staff

Finance, NBI and Client Administration:

• Independent, effective and accurate attendance to all aspects of finance and client administration, including but not limited to the following.
• FICA, VAT declaration, policy, billing requirements and policy details: Timeously obtain from the client/contact, record and note all details and documents required to open the file, including but not limited to FICA documents, VAT declaration forms, billing requirements (including e-billing, billing intervals, co-payors, split bills etc.), full policy and subscription details (in respect of insurance matters). Keep a record of this information and communicate same to the relevant teams within the firm.
• Billing requirements: Ongoingly ensure adherence with billing requirements of each matter. Ensuring adherence to split billing requirements.
• Fee estimates etc.: Timeously obtain, record and note fee estimates, agreed fee, fee caps, fee reserve etc. for each matter. Put in place alerts to notify the team of billings/WIP tracked against these at regular intervals (25%, 50%, 75% etc.). Continuous management of fees/WIP against fee estimates and fee reserves (identifying and keeping record of all fee estimates and reserves, ongoingly tracking WIP and fees against fee estimates and reserves)
• Funds in trust: Note all requests for funds in trust ((including retainers, fee funds, deposits) etc.) Timeously collect these funds. Identify and alert team when funds have been depleted by 50%, 75% and 90%. Regularly account to the client/contact regarding trust funds.
• Time recording: Where required, assist the team in recording of time.
• Disbursements: Management of disbursements/creditor invoices, including liaising with service providers regarding payment terms (pay when paid), ensuring regular accounting, capturing of disbursement invoices, collection and payment of disbursement invoices. Handle all disbursement related queries and resolve any discrepancies both internally and externally.
• Preparing documents and reports: Obtain system-generated reports WTK and BTK WIP reports etc.), prepare pro formas and itemized billing narratives, prepare split bills, process amendments and applicable discounts, prepare statements, prepare and maintain recons (recons for insurance matters to set out detail per insurer)
• Preparing reports: Prepare weekly billing timekeeper reports for team lead (weekly), and other reports on request. Prepare financial reports for the Partners for Partner Contribution purposes, financial year end reporting and BEE purposes
• Ongoingly liaise with client/billing contact to ensure ongoing accuracy of recon (aligns with client/billing contact’s records).
• Submitting invoices, statements and other accounting documents: Sending accounting documents to the relevant persons/uploading them onto e-billing platform.
• Liaise with client/contact: Liaise directly with client/billing contact. Handle all queries and resolve any discrepancies both internally and externally.
• Identify and notify team of poor payors (within and across matters).
• Assist with general financial management relating to the department (e.g. credit notes, general financial queries, creation of vendors, write offs etc)
• Create purchase order numbers for sponsorships and process support department requisitions
• Process client entertainment, business / client travel, and general reimbursement claims
• Assist with clearing up WIP – suggest write off’s of minor soft costs and fee amounts in matters where the WIP is over 120 days or no longer proceeding etc
• Escrow attendances which include collation of the escrow agreement, supporting documentation and KYC documents, prepare the unallocated trust monies, trust transfer and trust disbursement requisitions, obtain proof of payment and forward to beneficiaries
• Investment of monies – knowledge of accounting criteria and parameters to correctly allocate and process deposits, withdrawals and payments to third parties
• Assist in management and monitoring of the team budget
• Execute all aspects of the VAT rating for each matter (including, but not limited to liaising with clients on VAT ratings, executing on zero VAT processes and client query management)
• Collections: Independent, regular and effectively collection of debts. See below.

Collections (of funds in trust and invoices):

• Independent, effective, timely and accurate attendance to all aspects of collections, including but not limited to the following. Timeous collection of all amounts with the standard being a maximum of 120 days.
• Review age analysis and follow up directly with clients at least twice a month in respect of accounts receivable and provide the accounts team and fee earners with regular updates.
• Liaise with finance team to ensure prompt and accurate allocation of funds.
• Management of the collections process, including obtaining agreement of the invoice, frequent communications with stakeholders responsible for collecting funds and payment, escalation of follow-ups where payment is not forthcoming etc.
• Where required, assist the team in to negotiate, implement and monitor re-payment plans within agreed mandates or as approved by attorneys/finance management.
• Allocation of daily receipts, investigate and resolve misallocations/unallocations
• Maintain a high and consistent individual agreed collection target.
• Monitor bad debts and identify clients for possible legal action. Present to fee earners for authorization and follow-up action.
• Supporting partners by managing all aspects of billing for assigned clients and matter.
• Reviewing matter set up and providing reporting for budgets, alternate fee arrangements and accrual request.
• Reviewing cost entries for compliance and making Partners aware of any issues.
• Manage the entire e-billing process.
• Monthly Upload of statements and invoices on the ebilling portals.
• Submitting new timekeeper approvals for ebilling clients and contacting clients regarding new matters.
• Monitoring of e-billed submissions and assisting with resolution of any rejections.

 General Administration

• Filing and maintaining filing systems
• Assist the team with AI-use verification and record keeping obligations as per the Firm’s policy and requirements
• General office management and administration (photocopying, scanning)
• Arrange and coordinate functions
• Opening and closing of client files
• Archiving of records, as requested
• Ordering of stationery
• Seeking ways to pro-actively improve efficiency and administration within the team
• Ability to assess and prioritise workload
• Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed
• Co-ordinate the team leave schedule
• Overseeing the maintenance of a clean and organized workspace

Travel Arrangements:

• Make all travel arrangements
• Proactively manage and communicate changes to travel and make alternative arrangements where necessary
• Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously

Business Development Support

• Provide administrative support service to the BD team by focusing on efficient co-ordination of conferences and events which include registering delegates, booking  accommodation and flights, VISA applications, arranging travel insurance, noting dietary requirements and related attendances in line with the firms policies
• Tracking costs
• Assist with pitch and tenders and credential statements

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with vendors to ensure the quality-of-service delivery
• Assistance with the development and support of all team members 

Client Engagement:

• Establish good relationships with clients
• Identify, investigate and resolve queries relating to outstanding invoices/accounts
• Maintain the highest level of confidentiality on client matters.
• Maintain a thorough knowledge of client terms and discount arrangements.

Special firm wide projects

• Assist the Legal Service Improvement team with projects to ensure that the firms systems and processes is structured in such that it provides the required cost and profitability by product / process / practice across the firm
• Assist with the development and optimization of systems
• Operate as a test user for service improvement initiatives

Competencies

• Adaptability
• Attention to Detail
• Continuous Learning
• Financial acumen
• Highly organized
• Interactive Communication
• Pro- active
• Problem-solving
• Resilience
• Writing Skills
• Strong administrative skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Click here to apply

Legal Contract Analyst – Risk Department – Johannesburg, South Africa

Purpose:

Supporting the review, negotiation, approval and ongoing management of client and supplier terms of business and related contractual arrangements, ensuring that agreed terms are accurately recorded in Intapp Terms and that the resulting obligations are understood, monitored and complied with across the Firm.

Experience and Qualifications:

• LLB or equivalent law degree from a recognized University,
• At least 2 years’ post-qualification experience in commercial contracting, preferably within a law firm, professional services firm, or an in-house legal or risk function.
• Demonstrable experience reviewing, marking up and negotiating client terms of business, supplier agreements, outside counsel guidelines, engagement letters, non-disclosure agreements and related contractual documentation.
• Working knowledge of contract lifecycle management systems, with experience of Intapp Terms, or a comparable terms management application, a distinct advantage.
• Sound understanding of data protection, confidentiality, information security and professional conduct obligations as they arise in client contracts.
• Excellent data analysis skills coupled with the ability to organise and analyse complex data sets, and strong drafting and document comparison skills.

Key Accountabilities:

• Supporting the review, interpretation and management of client and supplier contractual terms and related documentation.
• Assisting with the review and comparison of contractual documents and identifying key changes, obligations and issues for relevant stakeholders.
• Supporting the negotiation and approval of contractual terms in accordance with the Firm’s established processes.
• Uploading, organising and categorising contractual documentation within Intapp Terms and maintaining accurate contract information.
• Supporting the development and maintenance of a comprehensive contract terms library.
• Working with colleagues across the Firm to obtain relevant contractual information and progress required approvals.
• Monitoring key contractual dates, renewals and other relevant requirements and ensuring these are appropriately recorded and communicated.
• Responding to queries from internal stakeholders regarding contractual terms and the practical implications of agreed provisions.
• Supporting the preparation of materials for contractual matters requiring escalation or further consideration.
• Assisting with reporting and compliance activities relating to contractual arrangements.
• Supporting projects and initiatives relating to contract management, process improvement and the effective use of technology.
• Contributing to guidance and internal resources relating to contractual terms.
• Providing general support to the wider Risk team as required. 

Competencies

Behavioural Competencies / Performance Drivers

• Analytical Thinking
• Critical Judgment
• Interactive Communication
• Relationship Building
• Work Ethics and Values
• Initiative

Technical Competencies / Professional Expertise

• Business Perspective
• Legislation, Policies, Procedures and Standards
• Contract Drafting, Review and Negotiation
• Contract Lifecycle Management (Intapp Terms)

Leadership Competency Requirements

Results Management

• Recommends clear and realistic project goals, activities, timelines, deliverables/products, and accountabilities.
• Monitors progress, quality of work, and use of resources; provides status updates and adjusts as needed.
• Takes calculated risks within the boundaries set by the organization to achieve goals.

Developing Others

• Freely shares knowledge with other employees.
• Provides advice to others on how to do the work.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives

Click here to apply

We wish you all the best with your applications