OFFICE OF THE CHIEF JUSTICE Vacancies:

APPLICATIONS

National Office (Midrand): Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road,
Noordwyk, Midrand, 1685. Eastern Cape Division of the High Court: Bhisho / Makhanda: Quoting the
relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.
Free State Provincial Service Centre: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300 or hand deliver applications to the Free State High Court, Corner President Brand and Fontein Street,
Bloemfontein, 9301. Gauteng Provincial Service Centre, Johannesburg / Pretoria / Land
Claims Court: Randburg: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.
Polokwane/ Thohoyandou: Quoting the relevant reference number, direct your application to: Provincial Head, Office of the Chief Justice Service Centre, Limpopo, Private Bag X9693, Polokwane, 0700. Applications can also be hand delivered to the High Court of South Africa: Limpopo Division, Polokwane, 36 Biccard & Bodenstein Street, Polokwane, 0699.

CLOSING DATE : 02 February 2024

1. ADMINISTRATIVE CLERK (LEGAL) REF NO: 2024/10/OCJ
2. LIBRARIAN SENIOR REF NO: 2024/09/OCJ
3. JUDGES SECRETARY REF NO: 2024/08/OCJ
4. JUDGE’S SECRETARIES REF NO: 2024/07/OCJ (X2 POSTS)

ADMINISTRATIVE CLERK (LEGAL) REF NO: 2024/10/OCJ

SALARY : R202 233 – R235 611 per annum (Level 05). The successful candidate will be required to sign a performance agreement.

CENTRE : Provincial Service Centre: Gauteng

REQUIREMENTS

Matric Certificate or equivalent qualification. An LLB Degree or an equivalent qualification will serve as an added advantage. Zero (0) – two (2) years’ experience will serve as an added advantage. Skills and Competencies: Knowledge of Public Services Legislation, Prescripts and Regulations. Research skills. Communication skills (verbal and written). Minute taking skills. Decision making and time management skills. Good reporting skills. Creative and analytical thinking skills. Computer literacy. Financial, asset and supply chain management, understanding of facilities and security management, leadership capabilities.

DUTIES

Conduct Legal Research for the Regional Court President/Chief Magistrate.
Provide Administrative functions to the Regional Court President/Chief Magistrate. Compilation of statistics. Case Flow management. Assisting Regional Court Registrar

ENQUIRIES : Technical enquiries: Ms D Makgaka Tel No: (010) 494 8459
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

NOTE : OCJ will give preference to candidates in line with the departmental Employment Equity goals.

LIBRARIAN SENIOR REF NO: 2024/09/OCJ

SALARY : R294 321 – R343 815 per annum (Level 07). The successful candidate will be
required to sign performance agreement.

CENTRE : Land Claims Court: Randburg

REQUIREMENTS

Matric certificate and a three (3) year National Diploma / Degree in Library Science, Information Science or related equivalent qualification at NQF level 6 (360 credits) as recognized by SAQA. A minimum of two (2) years’ relevant experience in library and information systems. Knowledge of library prescripts,
legislation, procedures and processes. Experience in a legal/law library will serve as an added advantage. Skills and Competencies: Research and analytical skills; Communication skills (written and verbal); Computer literacy (MS Office); Ability to access and utilize computer research programs;
Planning and organizing; Accuracy and attention to detail; Interpersonal skills; Problem solving skills; Ability to work under pressure; Ability to work independently; Language proficiency.

DUTIES

Render support services which provides information to clients in line with Batho Pele Principles, by making information accessible through technology i.e. printed publications as well as electronic publications, managing information, organizing, retrieving, storing, and disseminating information sources.
Updating loose leaf publication and storing and retrieving judgements in printed as well as electronic format performing any related duties required for the efficient functioning of the office

ENQUIRIES

Technical enquiries: Ms N Mhlambi Tel No: (010) 493 5392
HR related enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

NOTE

OCJ will give preference to candidates in line with the departmental Employment Equity goals

JUDGES SECRETARY REF NO: 2024/08/OCJ

SALARY : R294 321 – R343 815 per annum (Level 07). The successful candidate will be
required to sign a performance agreement.

CENTRE : Eastern Cape Division of The High Court: Bhisho

REQUIREMENTS

Matric Certificate One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment. A valid driver’s licence. An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCOM Law degree will serve as an added advantage and results must accompany the application. Shortlisted candidates will be required to pass a typing test Skills and competencies: Proficiency in English. Good Communication Skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (Ms Word) and research capabilities.

DUTIES

Typing (or formatting) of draft memorandum decisions, opinions or Judgement entries written by or assigned by the Judge. Provide general secretarial/administrative duties to the judge. Manage and type
correspondence, judgements and orders for the judge (including Dictaphone typing). Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements. Safeguarding of all case files and the endorsement of case files with an order made by the judge. Update
files and documents and provide copies of documents to the Registrar. Perform 76 digital recording of court proceedings on urgent court applications (after hours) and circuit court, and ensure integrity of such recordings. Store, keep and file court records safely. After a case has been completed and the opinion, decision or judgement entry release, return case file to the registrar. Accompany the judge to the court and circuit courts. Cooperate with judges, supervisors and co-workers as necessary to ensure the smooth and efficient operation of the court. Management of the judge’s vehicle, logbook and driving
thereof. Compile data and prepare reports and documents for assigned judges as necessary including expense reports, continuing legal hours, financial disclose statements and case management. Arrange reception for the Judge and his/her visitors and attend to their needs. Management of the Judge’s
library and updating of loose-leaf publications. Execute legal research as procedures and guidelines.

ENQUIRIES : Technical Related Enquiries Mr L Ceza Tel No: (040) 608 7700
HR Related Enquiries Mr. S Mponzo Tel No: (043) 726 5217

NOTE : OCJ will give preference to candidates in line with the departmental
Employment Equity goals.

JUDGE’S SECRETARIES REF NO: 2024/07/OCJ (X2 POSTS)

(3-Year Contract)

SALARY : R294 321 – R343 815 per annum (Level 07), plus 37% in lieu of benefits. The
successful candidate will be required to sign a performance agreement.

CENTRE : Gauteng Division High Court: Johannesburg

REQUIREMENTS

Matric certificate, One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment. A valid driver’s licence. An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCOM Law degree will serve as an added advantage and results must accompany the
application. Shortlisted candidates will be required to pass a typing test.

DUTIES

To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure that the judgments are typed and correspondences are filed accordingly in the right sections. To ensure that signed Judgments and orders handed down in
court or virtually are sent to the typist and the Library (Judgement only). To ensure that all visitors are received, screened and their queries are attended to. To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the Judge is ordered and collected. To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section. To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk. To ensure that he register/template of the reserved judgment is updated and notifying the
Statistics officer as well as the office of the Judge President when judgment has been handed down. To ensure that the transcribed judgments from transcribers reach the Judges for approval and signature. To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders. To ensure
that the Heads of Arguments from various stakeholders are received filed and verified. Informing parties involved via e-mail and or telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgement will be handed down. To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court. To ensure that all stakeholders involved are present in court before commencement of proceedings. To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters. To ensure that
the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the file and or on Caselines after it was granted by Judge in court. To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance or service, receive the preauthorization for the Judge’s vehicle. To remind the Judge of the invoices so
that the submission of the S&T claims can be processed. To ensure the submissions of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) is submitted to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs in the Judges library are
attended to. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and
time management. Computer literacy (MS Word) and research capabilities

ENQUIRIES : Technical enquiries: Ms S Kajee Tel No: (010) 494 8589

HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

NOTE : OCJ will give preference to candidates in line with the departmental
Employment Equity goals.

All the best with your applications