Project Specialist

JOB ADVERTISEMENT (RANDBURG, GAUTENG)

FASSET complies with the provision of the Protection of Personal Information Act, therefore
information below is collected and will be used for recruitment processes. By submitting your
documents, you consent to the processing of your personal information for the intended
purpose.

Post Title : Project Specialist
Closing Date for Applications : 16 February 2024 @16:00
Commencement Date for Post : As soon as possible
Annual Package : R 640 734 (TCTC) (Not Negotiable)
Reference : FAS/RECRUITMENT/PS1/2024

JOB IDENTIFICATION

Department/Unit/Section PQA
Reporting Line: Assistant Programme Manager
Full-time/Part-time/Contract: Permanent

PURPOSE OF THE JOB

To facilitate the successful implementation of defined programmes regarding key projects to deliver
the required learning and skills outcomes according to policy, the PFMA and all relevant statutory
requirements.

MAIN ACCOUNTABILITIES

• Assist in drafting of Discretionary grants Allocation criteria.
• Provide inputs in reviewing and drafting policies affecting the department.
• Assist in drafting the applications forms for discretionary grants funding.
• Assist in opening of discretionary grants window.
• Assist in drafting of Terms of Reference in sourcing of service providers.
• Conduct capacitation workshops.
• Serve on grants evaluation committees.
• Assist the service providers in drafting of project implementation plan
• Align the project plan against FASSET strategy
• Monitor the project against the project plan
• Monitor the risks and controls pertaining to the projects
• Provide progress reports on monthly basis
• Establish project steering committee
• Manage the contract and project budget
• Compile invoices and process payments within 30 days.
• Resolve all project related queries, including the conducting of site visits where required.
• Assist SDFs / Employers to resolve queries and complete applications correctly.
• Assist with roadshow activities and conduct training provincially where required.
• Prepare documents for DHET verifications as requested.
• Prepare documents for internal and external audit requests.
• Represent Learning Programmes on first contact including responding to communication
  professionally and building professional and supportive relationships with stakeholders that
  engage on a regular basis as required.
• Build influential relationships with stakeholders to support effective and efficient processing of
  FASSET requirements.
• Resolve stakeholder queries and complaints in a manner that maintains the stakeholder
  relationships within the SLA.
• Liaise with Legal to develop appropriate beneficiary contracts and review the contracts to
  ensure inclusion of all relevant conditions.
• Supervise the signing of learning programme contracts.
• Coordinate the signing of contracts and on-boarding of Skills Development Providers.
• Ensure that the performance and compliance of skills development providers are in line with
  contractual requirements and FASSET performance stipulations.
• Coordinate that all required documentation to track contract progress is received by the
  defined deadlines.
• Make recommendations on contract termination and extension at contract end.
• Terminate contracts when required as per FASSET procedural guidelines.
• Address non-performance with service providers, setting performance improvement targets
  and monitoring compliance where required.
• Report on contracts as required.
• Supervise the Projects team staff functions.
• Implement the people management strategy for Projects.
• Ensure that all staff appraisals and performance reviews are conducted.
• Ensure staff is skilled and acquire required competencies.
• Assist in ensuring the development of an optimal departmental structure.
• Develop and monitor departmental staff KPA’s and performance management, coaching and
  mentoring initiatives.
• Ensure the training and development of individual staff members in terms of the performance
  improvement plans.
• Supervise disciplinary and grievance procedures and incidents.
• Provide input into audit processes and queries.
• Respond to audit findings within defined timeframes.
• Implement corrective action to address audit findings and recommendations.
• Implement mitigation to manage risks within the department.
• Ensure the monitoring and implementation of the corrective actions and identify new
  departmental risks.
• Complete and submit all legislated reporting requirements by the deadlines and to the required
  standard.

Qualification

• Diploma in Business Management/Administration or Public Administration/Management or Project Management or Finance or Education or Training or relevant and equivalent qualification at NQF Level 6.
• Post graduate qualification and added advantage.

REQUIRED EXPERIENCE

Essential:

• 3 years’ experience in project related administration of
  which 1 year should be on supervising interns/learners
• Experience in the Public Sector advantageous.
• SETMIS reporting and added advantage

COMPETENCIES REQUIRED

Critical

Excellent command of English (verbal and written).

• Administration ability.
• Ability to work under pressure and meet deadlines.
• Good relationship with stakeholders.
• Detail and process orientated.
• Ability to work independently and as part of a team.
• Attention to detail.
• High level of confidentiality and organisational skills;
• Customer Focus.

KNOWLEDGE REQUIRED

• Basic Conditions on Employment Act.
• Skills Development Act.
• Employment Equity Act.
• Labour Relations Act.
• Skills Development Levies Act
• PFMA and BBBEE.
• DHET Policies and Processes.
• Public Sector reporting protocol.
• MS Office.

EXPECTED COMMENCEMENT DATE

1 March 2024

TOTAL COST TO COMPANY (TCTC)

The salary to be offered for this position is R 640 734 (TCTC)

ASSESSMENT

Applicants may be required to undergo a competency assessment.

CONTACT DETAILS

Kindly submit your full Curriculum Vitae (with 3 references), certified copies of Identity Document and
Qualifications by no later than 16 February 2024 to: PS12024@fasset.org.za Only applications
meeting the required Qualifications and Experience will be considered. Correspondence is
limited to shortlisted candidates only. Should you not hear from FASSET after 6 weeks of the
closing date, kindly accept that your application was unsuccessful. For any inquiries regarding
the position kindly contact: Mr Karabo Dikgore, Human Resources Department 087 562 8217.

All the best with your applications.