Parliament Job

To apply, click on the link at the end of the posts and all the best with your applications.

1. Office of the Secretary to Parliament
2. Undersecretary: House Plenaries
3. Section Manager: Committees
4. Registrar of Members’ Interests
5. Staff. Management . Legislators, Senior Officials and Managers.Senior Management

Office of the Secretary to Parliament

Brief Description

To provide professional, efficient and effective personal secretarial and administrative support services to the Secretary to Parliament (STP)

Detailed Description

Secretarial services Anticipates the needs of the Secretary to Parliament and ensures that the specific preferences in terms of travel arrangements and accommodation are organised . Provides personal assistance as and when required and manages the personal and executive travel diary of the Secretary to Parliament. Processes subsistence and travel claims, collates all documents relevant to official and personal trips, makes financial arrangements for travel and makes necessary medical arrangements for travel. Always maintain strict confidentiality and takes care of personal security aspects of the Secretary of Parliament in collaboration with Parliament’s Chief of Security. Attends to visitors with professional office etiquette, controls access and requests to the Secretary of Parliament and determines visitors’ needs and directs them accordingly. Follows-up on matters referred to the Secretary to Parliament to ensure resolution thereof and responds to queries from the public and other organisations that require personal attention of the Secretary to Parliament Manages personal and executive diary of the Secretary to Parliament and reminds the Secretary to Parliament accordingly. Keeps the Secretary to Parliament informed about meetings and communicates with OSTP, EA and other relevant parties to ensure timely preparation for personal and executive engagements. Prepares schedule of meetings and other engagements in advance and drafts personal meeting agendas for Secretary to Parliament. Prepares and compiles reports and initiates research for Secretary to Parliament to responds to policy enquiries and enquiries of a routine nature to account for personal expenditure. Screens requests for approval of personal financial expenditure for compliance with Parliament policies. Alert the Secretary to Parliament regarding developments in the Parliamentary Service Personal Administrative Support Schedules appointments for / with the Secretary to Parliament, maintains appointment records and ensures that time is correctly allocated. Prepares all relevant documentation before the appointment and reminds the Secretary to Parliament about private appointments. Selects suitable venues for Secretary of Parliament’s personal or private engagements. Checks that audio visual and computer equipment is available and ready for use as and when required by Secretary of Parliament. Prepares personal meeting packs for delegates and records proceedings and distributes minutes where necessary. Prepares reports upon request and tracks the progress of matters arising from Secretary of Parliament’s personal meetings to ensure follows-up and to keeps the Secretary to Parliament informed Personal Correspondence, Document and Records Management Manages accurate personal correspondence for the Secretary of Parliament. Maintains accurate document management e.g. Files documents, makes copies. Contributes to the office document management system and prepares correspondence on behalf of the Secretary to Parliament as required.


Job Requirements
Qualifications Grade 12 or NQF Level 4 National Diploma in Administration/ Business Administration/ Public Administration or related qualification (NQF Level 6) Experience 3 years relevant secretarial experience

Additional Details
The incumbent must work very closely and collaboratively with the Executive Assistant and Office Manager and other team members to ensure seamless, integrated and effective support is provided to the STP at all times. The incumbent is expected to often work extra-ordinary hours and in a highly pressurised environment. Traveling will be required from time to time Excellent report writing skills Excellent planning and organising skills Results driven Ability to work independently and as part of a team Ability to communicate effectively at all levels (written and verbal) Knowledge and understanding of the sensitivities within a political environment Computer literacy including MS Word, MS Excel, MS Outlook, Oracle Ability to exercise discretion and maintain confidentiality Knowledge of the policies, procedures, structures, systems and directives in Parliament and the appropriate protocols Problem solving skills Tact and diplomacy Agile and responsive

Salary: R799 425

Undersecretary: House Plenaries

Brief Description

As the Undersecretary for House Plenaries, you will play a vital role in upholding the integrity and efficiency of National Assembly. You will be responsible for the provision of procedural advice to 400 Members of Parliament in the National Assembly, support Committees which includes Rules and Programme Committees. You will lead a professional team of 18 employees. The role provides an opportunity to showcase your technical expertise, political acumen, communication skills, and leadership abilities. If integrity and impartiality are important to you as they are to us, then this role calls for someone like you. As part of a leadership team led by the Secretary to the National Assembly, the principal adviser to the Speaker, other presiding officers and Assembly members generally, you will take overall accountability for all House Direct Support matters, including the availability of accurate written records of formal decisions and proceedings of the National Assembly; the provision of procedural advice to internal (House) committees; the drafting of rules, motions, and other procedural documents in support of smooth house proceedings, the processing of statutory obligations of the Assembly, including those related to membership of the Assembly and the preservation of institutional memory on procedure. If working collaboratively appeals to you, providing guidance and inspiration to a team of devoted professionals is your passion, this role might just be the one for you. Passion about the constitution is a key success factor as you require a thorough understanding of the constitutional, legislative and rules frameworks which guide the work of the National Assembly. You will contribute significantly to the effectiveness and integrity of the work of the National Assembly and its members as the elected representatives of the people.

Detailed Description
WE ARE LOOKING FOR PEOPLE WHO HAVE THE FOLLOWING ATTRIBUTES: • Excellent written and oral language skills • High level of interpersonal skills • Ability to manage teams • Strong organisational skills • Administrative skills • Computer literacy • Ability to work under sustained pressure. YOUR KEY RESPONSIBILITIES WILL BE: • Manage the provision of procedural advice, guidance and support on all matters related to proceedings of the National Assembly • Provide procedural advice and guidance during plenary sittings of the NA to ensure the effective functioning of plenary meetings and mini plenaries • Provide high level advice and guidance to the National Assembly and Joint sittings of the House • Chair the Programme Technical Committee, which ensures that legislative, oversight and other parliamentary activities are effectively scheduled and managed • Monitor, record, and analyse procedural developments regarding plenary related issues, develop Rules and Practice guidelines in respect of Parliamentary procedure • Ensure the Rules and Practice guidelines comply with the National Assembly and Joint Rules • Ensure that all necessary documents, reports, and other materials are prepared and distributed to members prior to plenary sessions • Maintain accurate records of proceedings, including order paper and minutes for archival and reference purposes • Facilitate communication and coordination between the plenary and parliamentary committees on matters relevant to House proceedings • Serve as liaison between the House leadership, Members, and other stakeholders, both within and outside the Parliament • Manage the processing of Membership and Non-elected Office Bearers • Develop and oversee contributions to the NA procedural publications through the preparation of write-ups for NA Table Publications and provide support in the publication of Fact Sheets on House Procedure • Contribute to the strategic management of the Division by overseeing the development and production of standard operating procedures for plenary related functions.

Job Requirements
TO QUALIFY, YOU MUST HAVE: Post-Graduate Degree in Law / Public Administration at an NQF level 8 with 8 years relevant procedural advisory experience within a Legislature or similar environment of which 5 years should have been at a Managerial or Senior Specialist level.

Additional Details
YOU MUST ALSO DEMONSTRATE: • Thorough knowledge of Parliamentary processes and procedures and of the constitutional framework • Knowledge of the political environment.

Salary: R2 012 103

Section Manager: Committees

Brief Description:

The Section Manager: Committees Support Services plays a fundamental role in directing the work of a diverse team with a vast set of skills and expertise offering support to Committees of both Houses. This challenging role calls for a seasoned and tested manager to lead a team of 197 employees to ensure the smooth functioning of approximately 48 committees in Parliament. With an annual average budget of approximately R200 million, you will embrace the art and science of public financial management to ensure that the resources allocated to Committees, as they conduct their work in the 9 provinces, are used effectively and efficiently. This role offers a unique opportunity to contribute to the overall strength of democracy through the expert advice and support offered to Members of Parliament in various Committees. Given the role of Committees of both Houses in upholding democratic principles and values, promoting, and safeguarding the rights and interests of citizens, this role places you at the centre of South Africa’s democratic growth. Your role as a key enabler of the work of Members and the Committees of both Houses, is crucial to the realisation of the ideals in the Constitution. In addition to providing and developing administrative infrastructure you will craft and drive strategy for the team and the work of committees. You will utilise your expertise to provide strategic and procedural advice to committees and foster overall good governance. If high standards and service excellence are your hallmarks, this role speaks to you because you will act as custodian of the quality standards that guide the work of an excellent team of professionals offering their expertise to make democracy work.

Detailed Description

WE ARE LOOKING FOR PEOPLE WHO HAVE THE FOLLOWING ATTRIBUTES: • Excellent interpersonal skills and the ability to relate at all levels • Ability to work under sustained pressure • Focused on delivering results with a high sense of urgency • Able to innovate, troubleshoot and improve operational processes • Excellent conflict management skills. YOUR KEY RESPONSIBILITIES WILL BE TO: • Provide strategic advice to Committees on Referrals, Tablings, and Reports, including analysis of all pertinent documents and developing tailored presentations to shape committee strategies, research requests, and engagement with external experts • Provide comprehensive support to committee operations by formulating strategic and procedural, advice, including proposals for committee programs, to effectively manage referred matters, tabled documents and committee-driven initiatives • Provide Parliamentary Committees and House Chairpersons with accurate advice on applicable procedures and rules on matters before them, within the Parliamentary Procedural Framework and Rules • Continuously assess and enhance Committees’ effectiveness by evaluating their impact, identifying efficiencies and deficiencies, and implementing targeted interventions to address deficiencies and optimize outcomes • Prepare budgets and guidance for Committees in support of respective House Chairpersons, ensuring controlled expenditure and equitable allocation among committees • Evaluate budget impact, efficiencies, and deficiencies, with a focus on formulating and implementing interventions to address deficiencies • Provide expenditure reports to committees regularly for monitoring, ensuring compliance with policy provisions and good public financial management • Provide strategic guidance to House Chairpersons and oversee the development of Committees’ Strategic Plans, Annual Operational Plans, Budgets, and Monitoring and Evaluation of performance • Monitor and track Committees’ performance and resolutions, and ensure reporting compliance in line with applicable rules, while suggesting improvements to systems and processes as needed • Provide strategic direction to the Committee Support Services function, ensuring good governance and focusing on institutional excellence, including the submission of reports on performance in accordance with Parliamentary Services requirements, timeframes, and format • Contribute to the Division’s business planning process and budget requests and oversee the implementation of the Committee Support Services function’s business plan, including evaluating its effectiveness on a quarterly basis to address implementation risks • Develop and implement administrative infrastructure, including policies, financial management, and HR planning and management • Be accountable for effective and efficient management of financial resources as prescribed by the FMPPLA and other financial management systems.

Job Requirements

TO QUALIFY, YOU MUST HAVE: Post Graduate Degree, in Law/ Public Administration/ Economics or relevant field at an NQF level 8 with 8 years’ relevant experience of which 5 years should be at Senior Management level.

Additional Details

Knowledge of Constitutional mandate of Parliament and key legislation impacting the work of Parliament. Strong understanding of Parliamentary procedures and rules. Agility and flexibility in decision making processes. Strong monitoring and evaluation competence. Collaborative style of working. Strong Tact and Diplomacy skills. Client focused and orientated. Highly developed public finance management skills. Strong Strategic Planning and facilitation skills. Excellent written and verbal communication skills. Strong judgement and decision-making ability. Ability to lead a large team. Strong change leadership ability and skills. Ability to work under sustained pressure. Advanced computer literacy with acceptable levels of data analysis.

Salary: R2 012 103

Registrar of Members’ Interests

Brief Description

JOB SUMMARY The Registrar plays a pivotal role in upholding ethical standards and ensuring transparency with regards to Members’ interests and the implementation of the Code of Ethical Conduct. As the custodian of the Code of Ethical Conduct and Disclosure of Members’ Interests applicable to 490 Members of Parliament, you will be responsible to lead a small team and manage a budget of R8 million. Your responsibilities will include scrupulous management of the Register of Members’ Financial Interests to record information about any financial interest which Members have, or any benefit which they receive, which may reasonably be seen as an influence on their conduct as a Member of Parliament. You will play a crucial role in enhancing the integrity of parliamentary system in respect of the implementation of the Code of Ethical Conduct and Disclosure of Members’ Interests. You will provide substantive guidance and expert advice to Members and stakeholders in accordance with the Code of Conduct, thereby significantly encouraging and impacting on adherence to the required conduct. The Registrar is also required to process complaints and spearhead investigations into breaches of the Code of Conduct. In this influential role, you will have the opportunity to make a tangible difference to champion accountability, promote a culture of integrity and ultimately shape the ethical landscape of our government.

Detailed Description

Your key responsibilities will include:  Carry out investigations of complaints arising from the Code of Ethical Conduct and Disclosure of Members’ Interests and provides guidance, advice to the Committee and prepare reports.  Manage the annual process of disclosure of interests by Members of Parliament and publish the Register of Members’ Interests.  Ensure that the public part of the register is published after adoption by the Committee in a manner determined by the Committee.  Manage and ensure the safekeeping and strict control over the Confidential Register  Manage, maintain, promote, and update/refine the Code of Conduct and a culture of transparency.  Provide effective capacity building to Members of Parliament on the Code of Conduct, ethics and declarations and the required orientation, and training to Members of the Committee to enable the committee to function effectively.  Provide support to the Secretary to Parliament with the management of staff declarations.  Manage and provide the required logistical, secretarial, and content support to the Joint Committee on Ethics and Members’ Interests for all its meetings.  Ensure that financial resources allocated to the Office are managed in accordance with the FMPPLA.  Manage and coordinate the operations for the Office to operate effectively and efficiently.  Manage the attraction, development, performance, engagement and retention of the human resources for the Office and the staff establishment thereof.

Job Requirements

Qualifications A Degree in Law, Forensic Auditing, or Ethics or relevant NQF level 7 Experience with 8 years relevant experience of which 5 years should be in a Senior Management role A relevant post graduate qualification will be advantageous.

Additional Details

We are looking for people who have the following attributes:  Highest standards of integrity, ethics, confidentiality, honesty, and discretion.  Ability to reconcile tensions, dilemmas, and resolve conflict situations.  Sound judgement and decision-making.  Tact and diplomacy  Ability to work under pressure and good stress management.  Critical thinking, good analytical, evaluation and problem-solving skills.  Results orientated.  Understand the sensitivities within a political environment. You must also demonstrate: ■ Knowledge and understanding of the Members Code of Conduct ■ Knowledge of law, ethics and public policy ■ Excellent investigation and legal scrutiny skills ■ Knowledge of the PFMA and FMPPLA. ■ Strong interpretation and information gathering skills ■Excellent oral and written communication skills ■ Excellent planning and organising skills ■ Leaderships skills ■ Excellent report writing skills ■ Computer literacy including MS Office packages, Internet, and MS Outlook email

Salary: R1 773 219

Staff. Management . Legislators, Senior Officials and Managers.Senior Management

Brief Description

JOB SUMMARY The Human Capital Executive at Parliament SA is a crucial role that shapes the functioning of our highly esteemed institution. You will spearhead the development and implementation of an institution-wide human capital development strategy, positioning Parliament of RSA as the employer of choice. With a middle-sized staff complement of around 1300 employees serving 490 Members of Parliament, and managing a staff budget of nearly R1,1 billion, you will be responsible for shaping the strategic direction and operational effectiveness of the organization’s human capital function. As the Executive responsible for the Institution’s most valuable asset-its people, you will be at the forefront of shaping the organisation’s culture, playing a crucial role in shaping employee experience, driving strategic Human Capital (HC) initiatives, and fostering an environment where our employees can thrive. This crucial role encompasses creating a positive employee experience throughout the entire HC Value chain, from talent attraction and acquisition to offboarding. As the architect of our organizational effectiveness, you will optimize the organization’s resources and capabilities, leverage innovative technology solutions to drive transformation programmes and cultivate a workforce that is not only competent but deeply engaged and committed to achieving Parliament’s strategic objectives. Your impact does not stop at our institution’s walls – your influence extends into the broader Legislative Sector, where you will play a leading role in HC initiatives in the 9 Provincial Legislatures. If you are passionate about maximizing human potential and driving organizational success through human capital strategies, then this challenging, yet exciting role calls for someone like you!

Detailed Description

Your key responsibilities will include:  Develop and implement integrated Human Capital development strategies aligned with the institution’s strategic plan.  Act a strategic member of the executive management team, providing advice on HC programmes and processes and how to improve organisational effectiveness through human capital.  Provide organisational development and design services aligned to the transformation agenda and operational requirements.  Drive the implementation of an organisational culture framework aligned to the values of Parliament to build a high-performance and caring organisational culture.  Lead and drive talent management, performance improvement, learning and development strategies aligned with overall organisational goals to enhance workforce capabilities and performance.  Oversee the implementation of the Employee-Employer Value Proposition to foster high employee engagement and commitment.  Provide an effective and specialised employee relations service to the institution and build relationships with organised labour to promote a harmonious working environment.  Manage compensation and benefits programs to ensure competitive compensation packages to attract and retain top talent.  Manage the HR Information systems to ensure the accuracy and safety of data.  Ensure the provision of a comprehensive employee wellness service to the Institution.  Lead Human Capital related sector building initiatives in the Legislative Sector.  Ensure HR compliance with applicable laws.  Accountable for the effective and efficient management of the Divisional financial resources as prescribed by the FMPPLA and other financial management systems.

Job Requirements

QUALIFICATIONS Post Graduate Degree in Human Resource Management, Business Administration, Social / Behavioural Sciences or related field at an NQF level 8. EXPERIENCE 10 Years Human Capital Experience operating at an Executive or Senior Management level in a service-driven organisation. Proven experience of developing and implementing Human Capital strategies and policy development in a political environment that is unionised

Additional Details

We are looking for people who have the following attributes:  Understand the sensitivities within a political environment.  Strong tact and diplomacy skills  Excellent planning and organising skills.  Ability to work under sustained pressure.  Stress Management (self-management).  Results driven.  Sound judgement and decision-making. You must also demonstrate: ■In-depth knowledge of Human Capital principles, practices, and strategies ■Understanding of Parliament and its core functions ■ Knowledge of relevant labour and other applicable laws ■Strategic planning and execution ■Commitment to maintaining confidentiality and upholding ethical standards in HR practices. ■ Able to reconcile tensions, dilemmas, and conflict situations ■ Effective verbal and written communication skills ■Excellent leaderships skills ■Excellent report writing skills ■Computer literacy including MS Office packages, Internet and MS Outlook email

Salary: R2 367 068

Click here to apply

All the best with your applications.