Netcare Free State

1. Assistant Accountant
2. Finance Administrator

Assistant Accountant

Division	Hospital
Location	Pelonomi Private Hospital
Reporting structure	Accountant

Role summary

The incumbent will be responsible for assisting the Financial Accountant in performing general Accounting functions, compliance with the key finance controls and ensuring that the supplier payments are made timeously.

Key work output and accountabilities

• Ensure that the invoice verification process (MIRO) for the creditors’ invoices are processed on SAP and that the VAT is correctly accounted for.
• Ensure that the creditors reconciliations have been prepared, reconciling the invoices payable to the supplier statements.
• As part of the reconciliation process, advise the suppliers of any payments that have been made but have not been allocated to the relevant invoices.
• Ensure that the payment proposals have been prepared detailing the suppliers who are due to be paid as well as the amount that is payable to them
• Ensure that the BOP forms are completed correctly reflecting the correct beneficiary and bank details
• Ensure that for any foreign payment that have SARB Approvals (i.e. South African Reserve Bank Approvals), that the SARB Approval number is reflected on the BOP form prior to submitting it to the bank for payment
• Ensure that the travel expenses have been analysed to identify that the costs have been processed to the correct GL accounts as well as to the correct cost centres
• Ensure that the travel costs are processed in the correct periods – any prepaid travel costs need to be recognised as prepayment
• Prepare the travel reports for each expense nature (i.e. accommodation, local travel, international travel, etc) detailing the following information:

• Name of traveller
• Travel dates
• Reason for travel

• Ensure that the following payroll related journal entries are processed on a monthly basis to the correct GL account and cost centres (leave pay provision, bonus provision, staff loans, and executive salaries)
• Ensure that the WCA provision calculation has been prepared in line with the ruling from the Compensation Commissioner, and that the entries are processed to the correct GL accounts
• Ensure that the post retirement provision expenses have been processed in line with the budget guidelines and the profit forecast guidelines
• Ensure that the IFRS2 expense journals have been prepared in line with the budget guidelines and the profit forecast guidelines
• Ensure that the revenue related journal entries have been processed in line with the request from the business analysis team
• Ensure that the provision for bad debts journal entries are processed in line with the doubtful debt provision calculation
• Ensure that the Balance Sheet reconciliations are prepared monthly and that any reconciling items are followed up timeously and resolved within 30 days
• Ensure that the financial packs for the dormant entities have been prepared for review by the Financial Accountant and the Financial Manager prior to submission to Group Finance
• Ensure that the deadlines for the financial pack submissions have been adhered to.
• Review the sheriff payment requisitions to ensure that there are no duplicate payments that have been captured by the CCO team
• Ensure that the payment proposals for the sheriff payments have been prepared prior to the authorisation of the payments by the Financial Manager
• Ensure that the EFT batch payments have been prepared prior to the authorisation of the payments by the payment releasers.
• As part of this process, ensure that the payments have been captured to the correct beneficiaries and that the correct amounts have been captured
• Ensure that the cheques have been prepared to the correct payees and that the correct amounts have been captured
• Ensure that any unpaid cheques are reissued to the suppliers timeously.
• Ensure that the intercompany loan account entries have been processed timeously to the correct GL accounts
• Ensure that there is supporting documentation available for the entries that are processed
• Ensure that the Balance Sheet reconciliations are prepared monthly and that any reconciling items are followed up timeously and resolved within 30 days

Education
• Grade 12 or equivalent NQF level 4 qualification
• Diploma in Accounting, or B Com degree

Work experience
• A minimum of 1 year working experience in financial management or auditing

Knowledge
• Computer Literacy

Netcare is an equal opportunity employer
The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the recruitment of people with disabilities.
Interested candidates who meet the above criteria are requested to e-mail a detailed CV to Thato.Marogoa@netcare.co.za

Finance Administrator

Division Hospital
Location Pelonomi and Universitas Private Hospital
Reporting structure Accountant

Role summary
The Hospital Finance Administrator will assist the Hospital Financial Accountant with various financial
transactions. A key function will include performing the banking functions and ensuring compliance to key banking controls in order to maintain a high level of financial integrity. This individual will also assume responsibility for the hospital debtors, creditors and accounting functions.
This Hospital Finance Administrator will adhere to other required financial administrative functions and will work in consultation with all the relevant stakeholders to maintain good working relationships and fulfil work requests. This individual will further assist the Hospital Financial Accountant in the achievement of divisional goals and maintaining compliance with the required financial standards.

Key work output and accountabilities

• Ensure the daily download of bank statements from the Nedbank Business Banking (NBB) system and accurately import those onto the SAP system.
• Allocate daily bank charges, payments and deposits reflected on the bank statements to the correct
  general ledger account and cost centre on the SAP system.
• Ensure that the VAT has been applied correctly in accordance with legislation.
• Reconcile the balances on the bank statement to the actual account.
• Extract deposit slips from the Nedbank Business Banking (NBB) system to ensure the allocation of cash currently unallocated on the debtors clearing accounts
• Ensure that fund requests from treasury are prepared weekly prior to any payments being authorised.
• Ensure that all manual payments are accurately captured and allocated to the correct beneficiaries.
• Ensure that cheques issued reflect the correct recipient details and amounts.
• Prepare and submit cheque payment deposit slips to the relevant service provider for banking.
• Provide SAP remittance advices and the Nedbank Business Banking (NBB) proof of payments to
  suppliers.
• Accurately capture service payments on relevant system.
• Process GRV’s upon receipt and ensure the filing thereof.
• File all cheques returned from the bank in the correct number sequence.
• File all invoices and assist with handling supplier queries.
• Based on the occasional business request, ensure that the collections report is updated frequently to
  reflect the daily deposits received as well as the deposits that have subsequently been allocated to the
  debtors accounts
• Ensure that the deposit sub ledgers are cleared monthly once non-debtor deposits are received.
• Ensure that cheque payment proposal entries as well as EFT payment proposal entries have been cleared
  weekly. This includes overseas payments.
• Reverse any cheque payment proposals that remain outstanding for a six (6) month period.
• Ensure that only EFT payments that have not been authorised at month-end remain outstanding.
• Expense debit orders that have been processed from the EFT sub ledger to the relevant general ledger
  accounts timeously and accurately.
• Conduct monthly bank reconciliations for the main bank accounts.
• Prepare balance sheet reconciliations for the bank sub ledgers.
• Ensure that items reconciled monthly on the bank sub ledgers are followed up and cleared timeously.
• Prepare the open Orderwise orders list and the CPD outstanding list in order to generate the monthly
  accruals schedule.
• Ensure that the Nedbank Business Banking (NBB) profile is always up to date to maintain high levels of
  financial integrity.
• Assist Nedbank Business Banking (NBB) users as required with the completion of the necessary
  documents to ensure the timeous submission of passwords/ tokens.
• Ensure that signed petty cash slips are captured on SAP and that expenses incurred are processed.
• Reconcile the petty cash to all supporting documentation prior to the replenishment of the petty cash
  float.
• Ensure the receipt of a signed petty cash count and use this as supporting documentation for the
  monthly reconciliation of the petty cash balance sheet.
• Ensure the validity, accuracy and completeness of petty cash slips.
• Ensure that credit notes are processed to the correct patient accounts, specific case numbers, general
  ledger accounts and cost centres.
• Ensure that the correct documents have been used when capturing the credit notes.
• Ensure that the correct amounts have been processed and that VAT has been correctly applied
• Implement financial management standard operating procedures to ensure compliant, improved
  controls and sound financial processes.
• Ensure full compliance to statutory regulations, policies, procedures, best practice, professional
  standards as well as the Netcare strategy.
• General office administration to ensure job efficiency including but not limited to filing, printing, faxing
  and other general administration queries.
• Handle all routine administration queries and work requests that may not be included in this role profile
  and resolves these efficiently and effectively within the required turnaround times.
• Maintain reasonable stock levels of office consumables (stationery) by assisting the financial
  administration team with the ordering thereof on Orderwise.

Education

• Grade 12 or equivalent NQF level 4 qualification
• Bookkeeping course or Diploma in Accounting or currently studying towards a financial qualification (e.g.
  Bookkeeping or Diploma in Accounting).

Work experience

• A minimum of 1 year working experience in financial management or auditing

Netcare is an equal opportunity employer
The Company’s approved Employment Equity plan and targets will be considered as part of the
recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the
recruitment of people with disabilities.

Interested candidates who meet the above criteria are requested to e-mail a detailed CV to
Thato.Marogoa@netcare.co.za

All the best with your applications.