Study Coordinator

Type: Permanent

Main purpose of the job:

  • To administer, maintain and coordinate the logistical aspects of clinical trials according to good clinical practice, the study protocol, and the standard operating procedures and to act as a pivotal point of contact for the clinical trial team and the donors.

Location: Wits RHI -7 Esselen Street, Hillbrow, Research Centre. On the 3rd,4th, and 5th Floor.

Closing date: 12 April 2023

Submit detailed CV to: Vacancy25@wrhi.ac.za
Advert reference number: SU 38-2023

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants
from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Key performance areas
Assess the project activities and external developments within the field to improvement outputs on an ongoing basis.
Develop/Review work plan and other strategic project documents for the effective implementation of the
project.
Work with colleagues to enhance project goals and outputs.
Identify the needs of the relevant project.
Identify and get resources required.
Coordinate with external agencies such as public health and NGO partners, regulatory bodies, donor
monitoring and auditing agencies and others as necessary.
Develop & manage participant/beneficiary recruitment & retention strategies.
Support development of data management monitoring and evaluation plans
Develop and maintain project information systems.
Develop project tools such as SOP’s, informed consents, participant/beneficiary information materials, technical
guidelines, best practice documents and other documents as required.
Coordinate and troubleshoot operational activities such as laboratory activities, pharmacy, IT, procurement etc.
Conduct training on project processes and activities.
Write project reports for internal/external dissemination.
Present papers and results to stakeholders
Attend to all staffing requirements and administration.
Supervise and manage the duties of subordinates to ensure optimal staff utilisation and maintenance of sound
labour relations.
Perform and facilitate performance development and assessments through individual coaching and other
support mechanisms.

Identify substandard performance by team members and take necessary corrective action.
Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by
the organisation.
Promote harmony, teamwork and sharing of information.
Comply with Good Clinical Practice (GCP), Protocol requirements and Standard Operating Procedures (SOPs).
Verify accuracy of data in source documentation and accuracy of transcription from source data to Case
Report Forms (CRF) as needed.
Ensure errors on source documents e.g., CRF’s are corrected, initialled, and dated (as needed).
Support the timely transmission/data faxing of relevant Case Report Forms following QC activity (as needed).
Ensure completion of corrective action of internal and external QC reports and monitoring reviews.
Assist with staff training (and retraining) where error trends are identified.
Prepare files for monitoring visits and requirements.
Meet with Monitors as and when required.
Take ownership and accountability for tasks and demonstrate effective self-management.
Follow through to ensure that quality and productivity standards of own work are consistently and accurately
maintained.
Maintain a positive attitude and respond openly to feedback.
Take ownership for driving own career development by participating in ongoing training and development
activities such as workshops, forums, conferences etc.
Participate and give input in ad hoc projects and initiatives.

Required minimum education and training.
Relevant Masters Degree.
A valid driver’s license.
Proficiency in MS office.

Professional Body registration
Dependent on Project.

Desirable additional education, work experience and personal abilities
Working experience in a medical research environment.
Experience in project management.
Able to work independently and as part of a multi-disciplinary team.
Thorough with good attention to detail.
Ordered and systematic in approach to tasks, with strict to compliance to protocols.
Exceptional organisational and administrative skills with working knowledge of Microsoft Office.
Able to exercise discretion and independent decision-making.
Able to prioritise own workload, take initiative (pro-active) and work to tight deadlines.
Self-motivated with a high regard for work ethic, values, and integrity. Good communication skills.
Display a concern for patients and willingness to respond to patients’ needs and requirements.

Required minimum work experience.
Minimum 2-3 years clinical trial experience

Should you be interested in applying for this vacancy, please send an email to Vacancy25@wrhi.ac.za. The
subject heading of the email must read SU 38-2023 and the job title of position applying for. Please include the
following documentation:

  • A cover letter (maximum one page) that clearly states which vacancy you are applying for:
  • A detailed CV

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