Secretary: Provincial Investigation and Integration – Inland

Location: Head Office, Pretoria
Reference: PPSA 01/08/2024
Remuneration: R216 417.00 per annum plus benefits

Requirements:

• A three-year qualification at NQF level 6 in Office
  Management /Public Administration/Public
  Management/Management Assistant/Secretarial
  Services
• One-year experience of providing Secretarial
  services in a similar type of environment.
• Excellent typing and organizational skills;
  proficiency in MS Word, Ms Excel, Ms
  PowerPoint, experience of e-mail and internet
  are essential.

Competencies, Knowledge and Skills:

• Good verbal and written communication skills.
• Ability to organise work well.
• Delivery and service orientated.
• Hardworking.
• Good customer service skills.
• Good telephone etiquette and ethical conduct.
• Excellent writing skills and attention to details.
• Good interpersonal relations.
• Ability to maintain a high level of confidentiality.
• Ability to manage many tasks at once, work against
  short deadlines and remain calm and focused.
• High level of professionalism.

Key, Responsibilities and Duties:

The candidate will assist the Executive Manager: Provincial Investigation and Integration – Inland with the following:
Secretarial and administrative functions, typing, copying and filing of letters, reports and memorandums. Answer and
screen all incoming calls. Follow up on all submissions of the Executive Manager: Provincial Investigation and
Integration – Inland Branch. Managing the diary and Out-trays of the Executive Manager: Provincial Investigation and
Integration – Inland Branch. Preparing for the meetings of the Executive Manager: Provincial Investigation and
ntegration – Inland Branch. Coordinating and managing all activities related to meetings of the Executive Manager:
Provincial Investigation and Integration – Inland Branch i.e. invites, booking of venue, refreshments, packs/
documents for meetings, agenda and taking minutes. Quality assurance of documents received for the Executive
Manager: Provincial Investigation and Integration – Inland Branch. Coordinate stationery, goods and services and the
distribution thereof. Assist with Coordination of the Unit’s events. Sorts, edit, record and distribute correspondence.
Making travel arrangements and any other duties as required from time to time and facilitate the completion of GRNs

Enquiries: Ms P Moota 012 366 7020

Note: All appointments will be done in terms of the Public Protector Act and a 12 month’s probation period which may be extended to 18 months will be applicable. The successful candidates will be expected to sign the secrecy declaration form and performance agreement within 2 months of accepting the position.

All successful candidates will have to undergo security clearance and vetting.

Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications/proof of completion (matric certificates, certificates of qualifications) and ID document.

Applications not complying with the above will be disqualified.

Correspondence will be limited to the short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful.

The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender and disability)

Preference will be given to the candidates whose appointment to promotion meets the requirements for Employment Equity representivity in the Institution.

Please direct your application, stating the relevant reference number as follows:

For the attention of Ms P Moota by email to Applications04@pprotect.org

CLOSING DATE: 30 AUGUST 2024 @ 16:30

All the best with your applications.

Our mandate

The Public Protector is an independent institution established in terms of section 181 of the Constitution, with a mandate to support and strengthen constitutional democracy. A supreme administrative oversight body, the Public Protector has the power to investigate, report and remedy improper conduct in state affairs. The Public Protector must be accessible to all persons and communities. Anyone can complaint to the Public Protector.

Our mission

Strengthening and supporting constitutional democracy by investigating, reporting on and remedying alleged or suspected improper conduct in state affairs.

Our vision

An effective and trusted constitutional institution that remedies administrative injustices and promotes good governance in state affairs.

Our principles and values

Principles

• Accountability
• Integrity
• Responsiveness
• Justice
• Good governance

Values

Ubuntu – We respect the constitutionally protected dignity of all those we interact with as we deliver services and manage our affairs and service professionally with humanity, empathy, compassion, understanding and respect for every person’s human rights.
Impartiality – We will male our decisions based on objective criteria rather than on the basis of bias or prejudice.
Transparency – We strive to be open in the manner in which we conduct our investigations and deal with our customers.
Efficiency and professionalism – We will deal with our customers and stakeholders with a high level of professionalism, skill, good judgment while ensuring speed and responsiveness in the delivery our services.
Redress – We strive to place those that have been wronged as close as possible where they would have been had the state acted properly in the first instance

Our purpose

A catalyst for change in pursuit of good governance