Aspen Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Stock Handler – Eastern Cape Warehousing – East London Distribution Centre (East London)

Reference Number

AP-5089

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE

To perform timeous picking, checking, movement and storage of material and/or finished goods in the Warehouse.

KEY RESPONSIBILITIES 

Operational Activities

• Execute daily tasks and work instructions according to the relevant SOP’s
• Receive multiple supply/items at entry point of warehouse
• Overpack goods as and when required based on SAP conversion factors and batches
• Ensure all customer returns are checked under Pharmacist supervision
• Label stock according to relevant SOP’s and/or work instructions
• Complete inspection reports as required
• Move, store and handle material and/or finished goods in the warehouse according to the relevant SOP’s to maximum heights 4 levels
• Pick, check and select multiple items per order according to requirements and documentation
• Produce own boxes and bubble wrap in order to secure mixed goods per order
• Ensure that carton counts balance any discrepancies are addressed
• Issue material and/or finished goods according to requirements and documentation
• Handle all equipment where relevant or applicable i.e. reach truck, pallet jack, forklift, weighing scales, etc
• Receive returns and re-allocate stock according to requirements and documentation
• Conduct stock counts as and when required
• Maintain good housekeeping standards in working area

Human Resources (Compliance to Labour Legislations and In-house Best Practices)

• Familiarise yourself with and at all times act in accordance with the company policies and procedures

GDP/GWP Compliance

• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GDP/GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are stored according to the required SOP’s and documentation

Health, Safety and Environmental Standards

• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

Requirements

EDUCATIONAL REQUIREMENTS

• Matric / Grade 12 Certificate 

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• At least 2 years of experience working in a Warehouse
• Must have a Forklift Licence
• A Reach Truck Licence certification would be an advantage
• Code 10 (C1) Drivers Licence would be an advantage

SKILLS AND ATTRIBUTES

• Time Management
• Customer Awareness
• Meeting deadlines
• Interrogating information 

COMPUTER SKILLS REQUIRED

The applicant must be proficient in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook & Teams) and if they have experience working in SAP, it would be an added advantage. 

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 13 January 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful. 

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role. 

Supply Chain Development Programme (JHB North)

Reference Number

AP-5122

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

Are you looking for a career opportunity with an organisation whose values you can live by? ​​​​

Brief Description of the Programme

We’re looking to cultivate young professionals in Supply Chain, with a 12 months learnership programme for graduates to be exposed to practical and theoretical knowledge of Supply Chain. As part of the journey, you will be touching the key pillars in Supply Chain consisting of Planning, Sourcing, Manufacturing and Delivering as well as working on some of the industry best practice ERP and Planning systems. This opportunity is intended to provide you with a compact foundation in Supply Chain to further develop and succeed in your career. Throughout the learnership programme you will be offered guidance and mentorship, followed by quarterly evaluations.

The Programme will cover the below topics:

1. Demand and Supply Planning
2. EPR and Planning Systems
3. Sourcing and Purchasing
4. Supply Chain SOP’s
5. Freight Forwarding and Inland logistics.
6. Supply Chain Projects 

The learnership programme will be conducted with below time split

70% Hands-on activities,

20% Asking questions and exploring,

10% Supply Chain theories and best practices 

In addition to the Supply Chain exposure, the graduate also has an opportunity to be involved with Aspen and its extensive basket of products, a range of products provide health care and treatment to save lives sin South Africa. You will attain working knowledge of Aspen as a business and you will learn how to deliver on high business demands, enduring pro-active and results-driven traits within a diverse workforce and high-performance culture.

Requirements

To be eligible for this opportunity:

In order to be considered for this opportunity, applicants must meet these minimum requirements:

• Must have a completed Degree/ BTech in Supply Chain/ Engineering
• Be in possession of a valid driver’s license
• Be computer literate (Microsoft)
• South African Citizen
• No current or pending disciplinary incidents
• A self-starter, eager to learn and willing to travel when required

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 14 January 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Microbiologist (Port Elizabeth)

Reference Number

MicrobiologistSVP_Jan2025

Description

Overview

• Perform microbiological tests on raw materials, water, cleaning and environmental samples, in-process and final products to ensure quality and compliance
• Review compliance of documentation according to pharmaceutical standards

Responsibilities

Planning and Operational Support

• Optimise and facilitate implementation of current processes
• Identify gaps in current policies and procedures
• Propose changes or improvements to processes, tools and techniques

Microbiological Testing

• Perform microbiological tests on raw materials, in-process and final products to ensure quality and compliance with GMP standards
• Test water according to SOPs and testing schedule
• Notify Production of source of any contamination timeously
• Develop and implement plans to control level and source of contamination

Environmental Management

• Perform sampling and testing of external environment, according to SOPs and sampling plan/ schedule

Quality Control

• Report OOS results and deviations immediately
• Manage frequency of testing and sampling to maintain a quality process
• Maintain good housekeeping
• Manage and coordinate the use, maintenance and calibration of testing equipment according to SOPs
• Ensure continuous compliance of laboratory with GMP standards

Reporting and Record-Keeping

• Document and store data according to SOPs and regulation
• Consolidate information for reports on weekly/ monthly basis
• Analyse consolidated data and provide recommendations
• Compile detailed and standardised reports and consolidated documents

Requirements

Skills Required

Background/experience

• National Diploma in Microbiology
• Microbiological laboratory experience with 6+ years experience

Specific job skills

• Advanced knowledge of microbiological testing methods
• Understanding of pharmaceutical manufacturing and corrective action programs
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives

 Competencies

• Interrogating Information
• Following Procedures
• Maintaining Accuracy
• Customer Awareness

Brand Manager – CNS & Dermatology (Woodmead) (JHB North)

Reference Number

AP-5123

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE

Drive sustainable, profitable growth of the product portfolios/ therapeutic categories with appropriate strategic direction, brand stewardship and commercial acumen. 

KEY RESPONSIBILITIES

The primary tasks, functions and deliverables of the role: 

• Strategic Decision making
• Market analysis and insight
• Develop portfolio/brand strategy for sustainable business growth and profitability
• Successful implementation and monitor the roll out of the above with the required measurements in place for successful outcomes
• Anticipate future trends in disease management and the market environment
• Commercial capability
• Ability to set sales budgets and manage
• Ability to manage Advertising and Promotion budgets and ROI impact
• Compile and manage advertising budget and spend
• Ability to manage the cross functional networks and channel resources for the portfolio to drive profitable growth with the required and shared accountability to achieve business targets
• Ability to interpret and implement insights drawn from a variety of internal and external data sources as result of the required interactions
• Forecasting accuracy and stock management which entails minimizing write-off costs and returns, monitoring and managing wholesalers’ stock holding and backorders
• Maintaining portfolio profitability through pricing strategies, profit margins and batch MOQ’s
• Accurately assess market potential by preparing product P&L’s to successfully implement new product launches
• Evaluate Congress attendance and participation to maximize ROI
• Innovative way of thinking to secure a competitive advantage
• Solution orientated
• Provide creative direction for brand/ portfolios strategies and manage Agency outcomes
• Pipeline management to secure future portfolio assets
• Sense of urgency in resolution of customer queries
• Quality assessments of portfolio/ brand strategy implementation through in field visits

Requirements

EDUCATIONAL REQUIREMENTS

• Relevant Post matric Marketing/Health Science qualification

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Financial literacy
• Ability to work on Qlikview models is advantageous
• 2 years Pharmaceutical /Marketing industry experience
• 2-3 years brand management
• Applicable industry knowledge

SOFT SKILLS REQUIREMENTS

• Commercial acumen
• Analytical skills
• People Management
• Project management
• Networking ability
• Interpersonal skills
• Ability to perform under pressure
• Self-starter and self -motivated
• Sense of urgency and Agile
• Prioritizing and planning
• Verbal and written communication skills
• Aptitude for continuous learning
• Influential and impactful presentation skills
• Adaptability and flexibility in a changing environment

COMPUTER SKILLS REQUIRED

• Proficiency in Excel, PowerPoint, Outlook and Word 

The successful candidate must have a valid driver’s licence and be able to travel as per the expectations of the role.

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 10 January 2025 Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Business Information & Data Analytics Manager (JHB North)

Reference Number

AP-5121

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE     

The Business Information and Data Analytics Manager is responsible for delivering analytics and reporting solutions throughout the Pharma division and in playing a pivotal part in driving business decisions.

KEY RESPONSIBILITIES

Key Performance Areas

• Partner with all business areas in order to understand and deliver performance insights and key analytics solutions.
• Support business KPI’s by identifying data needs and delivering value cases and in turning data to business value.
• Business lead on the acquisition, management and deployment of information for sales and marketing.
• Build automated, scalable and thoroughly documented reporting solutions.
• Ensure the work delivered is accurate, of high quality, and delivered on time.
• Directs and oversees technical teams in the translation of business requirements and functional specifications into logical program designs.
• Support cross-functional teams such as SFE, sales, marketing and finance, on day-to-day execution of projects.
• Coordinate cross-divisional operations analyses by providing common methodology, definitions and standard analytic approaches.
• Work closely with IT to provide appropriate data and tools for the analytics team to be successful.
• Nurture and promote the adherence to BI governance standards within the organization.
• Duties include communication, outreach and training to various stakeholders throughout the business, as well as management of outside services (e.g., vendors).
• Serve as a Subject Matter Expert (SME) regarding business intelligence in terms of methodology and technology.
• Explore and propose new tools, methodology and practices enabling standardisation of procedures and their related reports for the various sales divisions.

Requirements

EDUCATIONAL REQUIREMENTS

• Minimum: Bachelor’s degree in computer science, Data Informatics, Information Technology or any other related degree
• Preferred: Postgraduate in Computer Science, Data Informatics, Information Technology or related

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 10+ years’ experience in a BI Development/Design Role
• 8+ years in data analytics/data management experience required.
• 10+ years’ experience in a leadership role
• 5+ years’ experience in BI/Data/Analytics
• Knowledge of the Pharmaceuticals Value Chain and preferably FMCG Experience
• Data Warehouse design and Implementation
• Data processing and process modelling
• Implementation of Data Governance Frameworks
• Experience with SQL and other data related technology
• Experience with Azure Cloud
• Experience in managing teams and partners
• Experience in Pharmaceutical/Life Sciences Industry
• Experience delivering multiple projects with diverse stakeholders and senior leaders

SOFT SKILLS REQUIREMENTS

• Have a complete and thorough understanding of the scope of the business.
• Demonstrated ability to effectively communicate verbally and in writing with diverse groups including business associates, technical associates and leadership.
• Excellent interpersonal, team-building and communication skills.
• Have the ability to understand all aspects of the business and work in partnership with other departments to achieve the company goals.
• Experience leading or managing teams.
• Ability to work cohesively with the Information Technology department counterparts.
• Process skills that allow optimal liaison with key internal customers across business units.
• Able to communicate positive and negative information when required.
• Superior critical thinking, analytical and problem-solving skills.

COMPUTER SKILLS REQUIRED

• Expert in Data Lakes, Data Warehousing, Data Integration, SQL, Power BI or other interactive Dashboard tools 

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 10 January 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role 

Medical Information and Compliance Officer – SOUTH AFRICA WOODMEAD (JHB North)

Reference Number

AP-5125

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVES OF ROLE

To support the SA Commercial Business to realise the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the South Africa and Southern African Development Community (SADC) region, by ensuring successful Marketing Authorisation and variation approval from the SAHPRA and Regulatory Authorities of the SADC member states within the committed timeframe. 

To ensure Aspen Pharmacare’s SA product portfolio complies with the related Acts and guidelines to support and maintain registration in South Africa.  To ensure growth and sustainability of Aspen Pharmacare’s SA product portfolio within the legislative framework of the country and in compliance with the company strategy. 

The role undertakes responsibility for compliance with the Regulatory Medical Information and Compliance requirements for the New Product Launch Pipeline and the existing product portfolio in the region, through the successful completion of assigned activities according to the South African and SADC Regulatory plan.

To perform Medical Information and compliance monitoring activities for Aspen in accordance with procedural documents and relevant governing group policies. 

To meet the needs of healthcare providers through collaboration with internal customers to ensure delivery of accurate and scientifically balanced medical information and to respond to unsolicited inquiries from regulatory authorities,  including clients and managed healthcare organisations in a manner that will help them make a decision regarding therapy for a patient or product selection. 

KEY RESPONSIBILITIES

MEDICAL INFORMATION (MI)

• Managing the dedicated medical information inbox and MAfax inbox.
• Performing a daily check on the dedicated medical information inbox and MAfax inbox to ensure that all adverse events (AEs), product quality complaints (PQCs) and potential counterfeit medicines are reported to the relevant department function within 24 hours of receipt.
• Responding to labelled medical information enquiries received for internal or external sources.
• Responding to off-label medical information enquiries received from external sources from approved standard responses (SRs) and oversight from medical information and compliance pharmacist.
• Monthly reporting of agreed MI compliance requirements and metrics.
• Maintaining the MI logging system.
• Ensuring adequate connection, coverage and performance of routine testing of the MI/PV telephony system as per Aspen procedures.
• Managing the MI hardcopy source documentation (as relevant).
• Providing PV/QA support to data management in reconciliation of AEs and PQCs. This includes follow-up of any enquiries/issues raised as a result of a PV/QA reconciliation.
• Ensuring that reconciliations as specified in the Safety Data Exchange Agreements (SDEAs) are performed timely and documented as per Aspen Pharmacare procedures.
• Ensuring compliance to Key Performance Indicators response timelines.
• Ensuring that a professional attitude is displayed when responding to a customer’s needs.
• Ensuring that internal and external customers are updated, under supervision, as to the progress of their enquiries.
• Liaising with internal customers e.g. commercial, manufacturing sites, quality related departments, public health, exports, Aspen Communication Centre to ensure information is obtained to respond to MI requests.
• Managing and tracking product specific programmes e.g. Section 21 patient access.

REGULATORY AUTHORITY SUBMISSIONS (INCLUDING SECTION 21/36)

• Ensuring a comprehensive understanding of the competent health authority’s requirements, Regulations and Guidelines.
• Supporting the creation of Professional Information (PI) and Patient Information Leaflets (PILs) for new IP.
• Supporting the creation of company core data sheets.
• Supporting the on-time responses to clinical evaluation recommendations.
• Accurate compilation and filing of the electronic submission documentation.
• Accurate completion of all tasks pertaining to submissions as specified in the relevant procedural documents.
• Identifying process enhancements.

IMPLEMENTATION OF RISK MANAGEMENT PLAN (RMP) MATERIAL

• Supporting the creation, maintenance and roll-out of RMP material to market.
• Supporting the training of the relevant sales force team and filing of training records.
• Supporting the implementation of tracking tools and reporting to SAHPRA.

MAINTENANCE OF THE ASPEN PORTAL AND SAHPRA PI/PIL REPOSITORY  

• Ensuring that the current PIs and PILs for Aspen and contractual partners’ products are accessible on the SA Regulatory Portal.
• Ensuring that the current PIs/PILs for Aspen are provided to SAHPRA for uploading to the SAHPRA PI/PIL Repository (or other relevant platform/s).
• Ensuring that Dear Healthcare Professional Letters (DHPLs), recall letters, updated medical critical lists and training material are uploaded to the SA Regulatory Portal on receipt.
• Ensuring that notifications are sent to the relevant internal business contacts when new/updated documents are uploaded to the Aspen Portal for regulatory documents.
• Performing an annual check/clean-up of the SA Regulatory Portal to ensure the correctness of the files present in the SA Regulatory Portal and SAHPRA PI/PIL Repository (or other relevant platform/s).
• Maintaining tracking tools to ensure on time reporting.

PROJECT MANAGEMENT

Providing assistance with any specific projects and operational support for the Medical Information and Compliance team.

QUALITY MANAGEMENT SYSTEMS

• Maintaining procedural documents for the Medical information and Compliance function as specified in the individual KPAs (as per identified subject matter expert).
• Ensuring accurate and ‘real-time’ filing of training records.
• Ensuring ‘real-time’ maintenance of TrackWise/QAlign records.
• Ensuring that relevant documentation requested by auditors is provided in a timely manner during internal and external audits.
• Archiving and storage of documents as specified in the relevant company procedural documents.
• Ensuring that the annual Business Continuity Plan (BCP) checks are performed for sign off by the Medical Information and Compliance Lead.
• Ensuring that the commercial team members are trained on those RA:SQC procedures where there are shared responsibilities.

FINANCIAL

• Effective utilisation of resources to keep processes cost effective.
• Adherence to Regulatory Affairs budget and forecasts.

GENERAL

• Ensuring systems and procedures are in place in accordance with the RA QMS and that these are maintained according to the relevant SOPs.
• Adherence to agreed Key Performance Indicators (KPIs).
• Support the continuous development and improvement of the Medical Information and Compliance function while upholding Aspen core values.
• Ensuring relevant records are maintained as soft copies and hard copies, as per Pharmacare filing structure/instructions.
• Adherence to Company Health & Safety procedures.
• Participation in training programmes.
• Any other duties as assigned by Manager. 

Requirements

EDUCATIONAL REQUIREMENTS

• Qualified Post Basic Pharmacist Assistant or Post Graduate degree in science

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 5 years plus in a retail/hospital/pharmaceutical/healthcare environment
• Working with and according to contracts and/or tenders.
• Regulatory Authority requirements/legislation
• Understanding requirements of medical information and information management
• Terminology – understanding the jargon
• Understanding business processes
• Product knowledge
• Industry knowledge
• Dossiers and requirements 

SOFT SKILLS REQUIREMENTS

• Business process analysis
• Report writing
• Information gathering and monitoring
• Projects (advantage)
• Positive ‘can – do attitude’
• Work autonomously and have good problem-solving skills
• Able to cope with evolving deadlines effectively with regular feedback and updates
• Honest and trustworthy
• Respectful and highly personable
• Possess cultural awareness and sensitivity
• Flexibility and confidentiality
• Positive and pro-active approach to business tasks
• Enthusiasm and drive to take ownership and drive process initiatives
• Integrity, good work ethic and ability to meet deadlines 

COMPUTER SKILLS REQUIRED

• Advanced computer experience (Application Software Packages, Data Capturing, MS Office (all programs)

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before 10 January 2025. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application. 

Medical Information and Compliance Pharmacist – SOUTH AFRICA WOODMEAD (JHB North)

Reference Number

AP-5126

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE

To support the SA Commercial Business to realise the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the South Africa and South African Development Community (SADC) region, by ensuring successful Marketing Authorisation and variation approval from the SAHPRA and  Regulatory Authorities of the SADC member states within the committed timeframe. 

To ensure Aspen Pharmacare’s SA product portfolio complies with the related Acts and guidelines to support and maintain registration in South Africa.  To ensure growth and sustainability of Aspen Pharmacare’s SA product portfolio within the legislative framework of the country and in compliance with the company strategy. 

The role undertakes responsibility for compliance with the Regulatory Medical Information and Compliance requirements for the New Product Launch Pipeline and the existing  product portfolio in the region, through the successful completion of assigned activities according to the South African and SADC Regulatory plan. 

To perform Medical Information and Compliance monitoring activities for Aspen in accordance with procedural documents and relevant governing group policies. 

To meet the needs of healthcare providers and patients/consumers through collaboration with internal customers to ensure delivery of accurate and scientifically balanced medical information, and promotional and non-promotional material, and to respond to unsolicited inquiries from regulatory authorities,  including clients and managed healthcare organisations in a manner that will help them make a decision regarding therapy for a patient or product selection. 

KEY RESPONSIBILITIES:

FINANCIAL

• Effective utilisation of resources to keep processes cost effective.
• Adhering to Regulatory Affairs budget and forecasts. 

MEDICAL INFORMATION (MI)

• Providing support within the MI function in responding to labelled and off-label medical information enquiries for Aspen and contractual partners.
• Providing compliant responses to internal and external customers.
• Creating and maintaining standard responses (SRs) and Objection Handlers (OHs).
• Ensuring that the relevant department/s are informed in a timely manner (at receipt or at least within 24 hours) following the receipt of adverse events or product quality complaints/potential counterfeit medicines.   This include performing a daily check on the dedicated medical information inbox and MAfax inbox.
• Ensuring that Affiliate/Distributor/MI is adhering to Aspen’s Policy in providing scientific support to internal and external customers.
• Identifying gaps and suggesting ways of process improvement in MI.
• Ensuring that the reconciliation between the Medical Information function and Pharmacovigilance and the Quality department is effective by performing ad hoc reviews on reconciliation files.
• Ensuring that any suggested improvements within the professional information and/or patient information leaflets are communicated to the PV Lead at the point of identification.
• Supporting the line manager in generation of medical information reports showing trends in medical information enquiries received.
• Managing after hour MI enquiries on a rotational basis.
• Ensuring telephony system testing documents are completed as per allocation.
• Ensuring compliance to Key Performance Indicators (KPIs) response timelines. 
• Ensuring a professional attitude is displayed when responding to a customer’s needs.

PROMOTIONAL MATERIAL, SCIENTIFIC MATERIAL REVIEW AND COMPLIANCE MONITORING

• Reviewing and approving promotional material relating to the advertising and promotion of medicines and related products for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Reviewing and approving educational, scientific and other non-promotional material for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Liaising with marketing divisions regarding advice, queries, and timelines in relation to the above.
• Assisting with the review of information relevant to each product.
• Attending promotional campaign concept presentations at the request of the marketing teams to provide regulatory support and input.
• Ensuring that compliance monitoring is performed on all territories and non-compliances are escalated in a timely manner to the line manager as per Aspen group policies.
• Supporting the line manager in developing and maintaining procedural documents for compliance monitoring.
• Supporting the training department in providing recommendations for improvement and compliance with Aspen group policies following compliance monitoring review.
• Supporting the line manager in generating reports associated with compliance monitoring activities.

REGULATORY AUTHORITY SUBMISSIONS (INCLUDING SECTION 21/36):

• Performing clinical due diligence for new intellectual property as received from the regulatory function.
• Creating Professional Information (PI) and Patient Information Leaflets (PILs) for new IP.
• Creating company core data sheets.
• On time responses to clinical evaluation recommendations (CERs) and clinical screening enquiries.
• Accurate compilation and filing of the electronic submission documentation.
• Accurate completion of all tasks pertaining to submissions as specified in the relevant procedural documents.
• Maintaining tracking tools to ensure on time submission and reporting.
• Identifying process enhancements.
• Ensuring accurate uploading of the current approved PIs and PILs to the SA Regulatory Portal and submission to SAHPRA for uploading to the PI/PIL Repository (and relevant platforms).
• Managing Section 21 and 36 submissions.

IMPLEMENTATION OF RISK MANAGEMENT PLAN (RMP) MATERIAL:

• Ensuring that RMP material is created, maintained and rolled out to market.
• Ensuring that the relevant sales force team is adequately trained, and training records are filed.
• Ensuring that tracking tools are in place to ensure logging of material distribution and reporting to SAHPRA.

PRINTED PACKAGING/ARTWORK

• Reviewing and approving concept of new or updated artwork/printed packaging material for medicines and related products for the SA and SADC markets in compliance with applicable legislation and corporate requirements.

AFRIKAANS TRANSLATION OF PROFESSIONAL INFORMATION (PI) AND PATIENT INFORMATION LEAFLETS (PILs)

• Assisting with the translation and/or validation of Afrikaans PIs (where required) and PILs for both new and existing products.
• Ensuring that translations are undertaken accurately and timeously.

PROJECT MANAGEMENT

• Providing assistance with any specific projects and operational support for the MI and Compliance team

MAINTENANCEOFTHE ASPEN MEDICALLY CRITICAL LIST 

• Initiating and finalising a bi-annual review of the Aspen medically critical list.

QUALITY MANAGEMENT SYSTEMS

• Maintaining procedural documents for the Medical Information and Compliance function as specified in the individual KPAs (as per identified     subject matter expert/s).
• Ensuring accurate and ‘real-time’ filing of training records.
• Ensuring ‘real-time’ maintenance of TrackWise/QAlign records.
• Ensuring that relevant documentation requested by auditors is provided in a timely manner during internal and external audits.
• Ensuring that training records are up to date to ensure audit readiness.
• Ensuring that the commercial team members are trained on those RA:SQC procedures where there are shared responsibilities.

GENERAL

• Ensuring systems and procedures are in place in accordance with the RA QMS and that these are maintained according to the relevant SOPs.
• Adherence to agreed Key Performance Indicators (KPIs).
• Supporting the continuous development and improvement of the Medical Information and Compliance function while upholding Aspen core values.
• Ensuring relevant records are maintained as soft copies and hard copies, as per Pharmacare filing structure/instructions.
• Adherence to Company Health & Safety procedures.
• Participation in training programmes.
• To provide a leadership role as required by taking responsibility for specified areas and coaching of staff.
• Any other duties as assigned by Manager.

Requirements

EDUCATIONAL REQUIREMENTS

• Bachelor of Pharmacy Degree and registration with the South African Pharmacy Council

KNOWLEDGE AND EXPERIENCE REQUIREMENTS

• Minimum 1 to 2 years’ pharmaceutical experience
• Experience in Medical Information is an advantage
• Ability to work with multi geographical locations & time zones
• Experience in medicine legislation and related guidelines and codes of practice preferable
• Regulatory Authority requirements/legislation
• Understanding of the laws and requirements governing the marketing of medicines and printed packaging Guidelines and codes of practice
• Understanding requirements of medical information and information management
• Terminology – understanding the jargon
• Understanding business processes
• Product knowledge
• Industry knowledge
• Dossiers and requirements
• Multilingualism (including Afrikaans) would be an advantage

SOFT SKILLS REQUIREMENTS

• Integrity, good work ethic and ability to meet deadlines
• Self-starter
• Analytical and planning skills
• Accuracy and attention to detail
• Effective organisational skills and ability to prioritise
• Ability to work under pressure and to tight deadlines
• Ability to work in a fast-paced international environment
• Ability to manage projects in a matrices team environment and  with both internal and external partners
• Willing to travel if required
• Presentation skills
• Time management skills
• Service orientation
• Decision making skills
• Customer focused
• Self-confidence
• Organisational awareness
• Information seeking
• Excellent interpersonal and communications skills
• A solutions provider
• Manage evolving deadlines effectively with regular feedback  and updates
• Enthusiasm and drive to take ownership and drive process  initiatives
• Logical thinking
• Positive ‘can – do attitude’
• Work autonomously and have good problem-solving skills
• Honest and trustworthy
• Respectful and highly personable
• Possess cultural awareness and sensitivity
• Flexibility and confidentiality
• Empathy, patience, influence
• Sense of urgency
• Positive and pro-active approach to business tasks
• Business process analysis
• Report writing
• Information gathering and monitoring
• Projects (advantage) 

COMPUTER SKILLS REQUIRED

• Effective use of appropriate IT systems and programs 

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 10 January 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Marketing Graduate – Consumer Health (JHB North)

Reference Number

AP-5119

Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

Are you looking for a career opportunity with an organisation whose values you can live by? ​​​​​​​

INTEGRITY, INNOVATION, TEAMWORK, COMMITMENT and EXCELLENCE.

Join South Africa’s global specialty and branded multinational pharmaceutical company with a presence in both emerging and developed markets and say it was you who joined Aspen.

Begin your 12-month graduate programme with Aspen and its extensive basket of products that provide treatment for a broad spectrum of acute and chronic conditions experienced through all stages of life. Our 12-month graduate programme is premeditated to develop young talent, striving for professional and personal growth.

You will attain working knowledge of Aspen as a business and you will learn how to deliver on high business demands, enduring pro-active and results-driven traits within a diverse workforce and high-performance culture, in sustaining profitable portfolios through brand management exposure, strategy development, innovation and flawless execution.

This opportunity is intended to provide you with a compact foundation to further develop and succeed in your career, throughout the graduate programme you will be offered guidance and mentorship, followed by quarterly evaluations.

Requirements

To be eligible for this opportunity:

• Applicants must have completed Grade12
• Applicants must have graduated with a Degree in Commerce; Science and/or Marketing
• Have energy and passion for working with people.
• An energetic, self-starter who will be able to deal with multifaceted situations, committed to excellence and has a keen willingness to learn.

How to apply:

Go to https://aspen.mcidirecthire.com/SouthAfrica/External/CurrentOpportunities and follow the instructions to complete the online application by 10 January 2025

You will also find updates on LinkedIn https://www.linkedin.com/company/aspen-pharmacare-global/ 

Ensure you upload your motivation letter with your CV, Matric Certificate, ID Copy and academic transcripts.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the10 January 2025. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate.

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 10 January 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Project Management Officer (Epping)

Reference Number

Project Management Officer (PMO)

Description

Fine Chemicals Corporation requires the services of a highly competent PMO Manager. To be considered for this position, candidates must fulfill the following requirements:

Requirements

JOB REQUIREMENTS:

• Degree / B-Tech in Mechanical Engineering
• Project Management Professional (PMP) or similar qualification/ certification
• Minimum 10 years’ Project Engineering and Project Management experience, preferably within the Pharmaceutical, Chemical, or FMCG fields.
• Proven experience in leading engineering teams and managing large-scale projects

BASIC JOB FUNCTIONS (Brief Summary):

• Develop procedures and policies for the establishment of a Project Management Office (PMO) at FCC.
• Manage the day-to-day function of the PMO.
• Develop, plan and co-ordinate all projects at FCC, this includes engineering, product and IT projects.
• To control project expenditure within capex approvals and ensure project deliveries as per agreed schedules.
• Ensuring adherence to project management and engineering standards and policies.
• Generate and review project proposals.
• Provide detailed input into annual and long-term Capex budgets
• Ensure sustained adherence to cGMPs and OHSE regulations during the design and implementation of project activities.
• Provide detailed reporting on project activities to site leadership.
• Initiate and implement maintenance and continuous improvement projects.

 PERSONAL ATTRIBUTES:

• Strong understanding of engineering principles and the ability to grasp complex project details.
• Ability to lead and mentor engineering and project teams effectively.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Ability to align engineering projects with organizational goals and strategies.
• Ability to work independently and on own initiative with a high level of self-motivation.
• Has a high work capacity and ability to prioritise and multi-task.  

Suitably qualified applicants are invited to submit their CV’s online on or before the specified date. Preference will be given to applicants from designated groups in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Click here to apply

We wish you all the best with your applications.