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To apply, click on the link at the end of the posts and all the best with your applications.
OFFICE ADMINISTRATOR: CHIEF FINANCIAL OFFICER
Closing Date:08 Nov 2024
KOUGA MUNICIPALITY (EC 108)
NOTICE NUMBER: 212/2024
VACANCY
Kouga Municipality, is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following position:
OFFICE ADMINISTRATOR: CHIEF FINANCIAL OFFICER
REQUIREMENTS:
Relevant NQF level 6 qualification in Secretarial/ Public Administration;
3 years relevant experience;
Secretarial skills at a senior level, some of which should preferably have been gained in a local government environment;
Proficiency in minute taking and undertaking of independent research;
Attention to detail;
High level computer Literacy: Office Applications;
Sound communication skills (oral and written);
Good computer knowledge in office applications;
Good planning skills;
Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and
Xhosa).
SPECIAL CONDITIONS:
Nil.
SALARY: R283 151,07 – R367 497,19 per annum
TASK: 10
DUTIES:
Implements specific tasks/ activities associated with the provision of Secretarial support to the Chief Financial Officer;
Maintains and access records of discussions, instructions and correspondence;
Schedule, Confirming and updating the diary of the Chief Financial Officer and altering or indicating priority/ urgent meetings requiring attention;
Liaising with visitors at the Chief Financial Officer’s office, and attending to their queries and nature of the visit;
Attending to the ordering of office supplies, printing and photocopying;
Liaising with scribes to ensure that the Portfolio Minutes are signed off and returned to scribes;
Perusing Council and Committee Agenda and Minutes of Meetings and identifying with items associated with the Chief Financial Officer;
Updating the correspondence register inserting reference numbers and subject of correspondence received and in circulation and/ or seeking information and approval of and communicating response established for specific/ or routine matters;
Preparing notification, agendas and minutes for specific office events (Council/ Executive Committee, Internal Meetings) and attending to the distribution and/ or arranging for the collection of documentation prior to scheduled meetings;
Maintaining stock of standard forms and stationery and completing requisition orders to facilitate the replenishment of items prior to depletion;
Performs specific tasks/ activities associated with the provision of Secretarial support;
Procurement of specific items as requested by the Chief Financial Officer.
BENEFITS: As per standard conditions of service.
Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and drivers license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za. Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 8 November 2024 at 12:00.
For any enquiries contact Mr. L Desha: 042 2002 200.
Disqualification:
Please note that the following can lead to disqualification:
Canvassing of councillors.
Submission of fraudulent qualifications and/ or documents.
NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.
The Municipality reserves the right not to make an appointment.
Preference will be given to applicants residing within the Kouga area of jurisdiction.
Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.
MR. C DU PLESSIS P. O. BOX 21
MUNICIPAL MANAGER JEFFREYS BAY
6330
OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATER
Closing Date:08 Nov 2024
KOUGA MUNICIPALITY (EC 108)
NOTICE NUMBER: 211/2024
VACANCY
Kouga Local Municipality is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following positions:
OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATERREQUIREMENTS:
Relevant NQF level 6 qualification in Secretarial/ Public Administration Diploma;
3 years relevant experience as Office Administrator in similar position.
Secretarial skills at a senior level, some of which should preferably have been gained in a local government environment;
Proficiency in minute taking and undertaking of independent research;
Attention to detail and consistently upholding excellent office administration
High level computer Literacy, use end execution: Microsoft Office Applications;
Sound communication skills (oral and written);
Excellent planning skills; agility and adaptation to a dynamic work environment.
MUST be able to work under severe pressure.
Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and
Xhosa).
SPECIAL CONDITIONS:
SALARY: R283 151.07 – R367 497.19 Per Annum
TASK: 10
DUTIES:
Implements specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director: Civil and Water Services;
Maintains and access records of meetings and discussions, instructions and correspondence;
Schedule, confirming and updating the diary / calendar of the Director: Civil and Water Services and altering or indicating priority/ urgent meetings, correspondence and emails requiring attention;
Accumulate data, capture and formulate into presentations, reports and portfolio items;
Liaise with Managers to ensure adherence to all administrative requirements, action sheets and reports required from the Director Civil and Water Services;
Adhere to daily and weekly updates of data, records and statistics;
Liaising with visitors at the Director: Civil and Water Services office, and attending to their queries and nature of the visit;
Attending to the ordering of office supplies, printing and photocopying;
Liaising with scribes and role-players to ensure that the Portfolio Minutes are signed off and returned to scribes;
Perusing Council and Committee Agenda and Minutes of Meetings and identifying with items associated of the Director: Civil and Water Services;
Updating the correspondence register inserting reference numbers and subject of correspondence received and in circulation and/ or seeking information and approval of and communicating response established for specific/ or routine matters;
Preparing notification, agendas and minutes for specific office events (Council/ Executive Committee, Internal Meetings) and attending to the distribution and/ or arranging for the collection of documentation prior to scheduled meetings;
Maintaining stock of standard forms and stationery and completing requisition orders to facilitate the replenishment of items prior to depletion;
Performs specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director: Civil and Water Services;
Procurement of specific items as requested by the Director: Civil and Water Services.
BENEFITS: As per standard conditions of service.
Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and driver’s license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za. Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 8 November 2024 at 12:00.
For any enquiries contact Mr. L Desha: 042 2002 200.
Disqualification:
Please note that the following can lead to disqualification:
Canvassing of councillors.
Submission of fraudulent qualifications and/ or documents.
NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.
The Municipality reserves the right not to make an appointment.
Preference will be given to applicants residing within the Kouga area of jurisdiction.
Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.
MR. C DU PLESSIS P. O. BOX 21
MUNICIPAL MANAGER JEFFREYS BAY
6330
All the best with your applications
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