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Coordinator: Knowledge and Content Management Systems
Listing reference: atns_000552
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Admin, Office Support and Services
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
To develop, implement, manage, and optimise the organisation’s Knowledge Management System (KMS), Content Management System (CMS), and Electronic Document and Records Management System (EDRMS) to ensure seamless integration, accessibility, and security of information. To develop and manage information architecture, taxonomies, metadata schemas, and semantic ontologies to ensure efficient organisation, flow, and retrieval of knowledge and information. To coordinate the flow of information-content creation and distribution within ATNS. To manage electronic records as per NARSSA and ICT-related legislation
Job description
KM and CM Systems Management and Optimization – Configure, optimize and maintain the Knowledge Management and the Content Management systems to meet organizational needs. Conduct regular system audits to ensure optimal performance and compliance. Assist in the development and implementation of knowledge architectures, including taxonomies and metadata schemas. Manage content and knowledge lifecycle processes, including creation, storage, retrieval, and disposal. Implement and manage security measures, including permissions and access controls across CMS. Integrate KMS with other digital platforms to ensure seamless information flow. Collaborate with IT to troubleshoot and resolve technical issues related to the KMS. Collaborate with IT and other departments to identify and address system requirements. Provide training and support to users on KMS and CMS functionalities and best practices. Develop and maintain documentation for all configurations, processes, and policies including site maps, knowledge flows, knowledge maps, taxonomies and metadata schema used across CMS and KMS
Management of electronic records – Manage electronic records as per NARSSA and other ICT related legislative frameworks. Provide training to ATNS staff on the usage of the EDRMS. Coordinate the digitisation process of records into the EDRMS. Conduct needs analysis and assessments to identify document management requirements that need to implement electronic records management. Co-ordinate and control processes and procedures for the EDRMS. Ensure correct upload of records in the EDRMS according to the approved File Plan
Content Curation – Identify and select high-quality content relevant to the organisation’s needs. Organize and categorize content to ensure easy retrieval and use. Develop and manage metadata schemas to enhance discoverability. Implement and maintain content tagging and classification systems. Collaborate with subject matter experts to ensure the accuracy and relevance of curated content. Monitor and update curated content to maintain its timeliness and accuracy
Minimum requirements
- At least 5 years hands-on experience in configuring and optimising Knowledge Management Systems (KMS), Content Management System (CMS), and Electronic Document and Records Management System (EDRMS)
- Proven expertise in developing and managing information architecture, taxonomies, metadata schemas, and semantic ontologies to ensure efficient information and knowledge organisation, flow, and retrieval
- Experience in information governance, data classification, data integrity, and security best practices
- Experience in SharePoint Framework (SPFx)
- Experience in JASON and PowerShell
- National Diploma in Information Management / Knowledge Management / Information Science / Business Information Systems / Information Technology or Informatics is required
- B-degree in Information Management / Knowledge Management / Information Science / Business Information Systems / Information Technology or Informatics is an advantage
Engineering Technician – ATA
Listing reference: atns_000542
Listing status: Online
Apply by: 26 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Electrical Engineering
Location: Kempton Park
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Engineering Technician (Peromnes Grade 9) based at ATNS Aviation Training Academy. The successful applicant will be reporting to the Manager: Training Support and Administration.
Job description
Oversee and ensure that adequate components, equipment, and systems are acquired from approved suppliers according to client’s specifications and QMS procedures, delivered by agreed dates with the best cost/quality/delivery option within the approved budget. Provide inputs to assist with budget compilation, expenditure and monitoring. Ensure all engineering components, equipment & systems are registered and safely secured. Issue test equipment in accordance with QMS procedures. Ensure that engineering components, equipment and systems are maintained and available for training purposes according to service level agreements of at least 90% availability. Ensure that adequate components, equipment and systems are available to effectively address the training schedule and maintained according to maintenance schedules and within budget. Ensure that client requests are complied with in a timeous and professional manner, whilst complying with QMS and OHAS practices. Evaluate and continuously improve client services provided by the department. Disposal of equipment according to Financial Directives. Comply with all OHAS and safety requirements applicable to disposal activities.
Minimum requirements
Minimum Qualifications
- National diploma qualification in Electronic Engineering (M 3) granting admission to the Engineering Council of SA as an Engineering Technician or Technologists.
- Computer Networking qualification from approved institution
Minimum Experience
- 3 years’ experience in the operation, maintenance and support of ATS simulators and systems which include computer networking and computer hardware. Experience in the use of operating systems employed at the ATA.
- Experience in 3D development, AutoCAD and Photo Shop
- Learner Management System (LMS) experience will be an added advantage
- Experience working in a PFMA regulated environment will be an added advantage
Manager: Human Performance
Listing reference: atns_000545
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: General Management
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Manager Human Performance (Peromnes Grade 6) based at Head Office, Bruma. The successful applicant will be reporting to the Head of Aviation Safety
Job description
Human Factors Investigation – Investigate and analyse human factor problems and aspects within the ATS and TS environments as well as during incident investigations: Participate in incident investigations; Analyse incident review reports to determine human behavioural causes and contributing factors; Research and propose recommendations to address identified shortcomings; Maintain a database of causal factors; Identify aspects to be included in training and awareness programmes; Support and monitor implementation of corrective actions related to human factors; Translate findings into reference information and recommendations to guide Air Traffic Management and safety policies, processes, programmes and decisions.
Management of Human Performance – Assess the current level of maturity with respect to human performance management through the application of the CANSO Standards of Excellence for Human Performance Management; Establish a Human Performance system within ATNS that integrates with other relevant systems, functions, and practices, and permeates throughout the organisation: Lead the design, implementation and maintenance of the human performance system; Identify programmes, processes and interventions by which to enhance Human Performance within ATNS; Ensure integration of Human Factors/Human Performance with the safety system and safety processes; Apply the CANSO requirements for Human Performance systems to gauge maturity level; Engage and collaborate with internal, local and international stakeholders on the development of an integrated human performance approach for implementation within ATNS; Prioritise critical parts of the system and manage resources appropriately to achieve success in high-risk areas; Ensure capacitation of all managers on the application of Human Performance principles; Improve safety performance as well as environmental, quality and business performance by identifying and addressing ‘performance influencing’ factors in the workplace such as the following: Work factors- constant disturbances and interruptions; missing or unclear instructions; poorly maintained equipment; noisy and unpleasant working conditions; People factors – low skill and competence levels; tired staff; bored or disheartened staff; individual medical problems; Organisation factors – poor work planning, leading to high work pressure; lack of safety systems and barriers; inadequate responses to previous incidents; poor management of health and safety; poor health and safety culture; Set parameters and safety targets for monitoring across organisational spheres; Ensure evidence is produced to showcase the success of an effective human performance system; Collaborate with internal and external stakeholders to set a corporate human performance research agenda; Maintain, promote and continuously improve the effectiveness of the safety management system and related processes; Provide specialist advice and assistance where required regarding the impact of human factors on safety issues; Provide feedback to all ATNS stakeholders on safety related matters. Provide inputs into the ATNS Safety roadmap, taking into account the ICAO SARPS, and other relevant statutory requirements; Study and interpret ICAO plans, SARPS and guidance material in the context of ATNS’ objectives; Continuously monitor safety trends and provide recommendations as required; Provide inputs related to human factors and human performance into the development of the safety strategy and annual Corporate safety plans; Establish ATNS as a thought leader in Human Factors-related interventions and the management of human performance.
Training and Awareness – Establish and maintain an awareness and understanding of the impact of human behaviours on safety management throughout the organization; Inculcate a human performance focus within safety practices and lead the development and implementation of human factors awareness programmes and training for all ATNS personnel involved in safety management; Derive relevant insights from safety data and organisational behaviour to inform effective mitigation and improve efficiency; Translate the above-mentioned insights into opportunities for learning and setting best practice; Support the converting of best practice into ATNS intellectual property with a view to commercialise where possible; Lead the transformational communication to inform the organisation on the human performance journey.
Governance, Risk Management, Compliance & Reporting – Manage and implement a robust governance framework for the Human Factors/Human Performance (Standards, Fatigue, Just Culture); Continuously monitor and measure compliance of the Section to ATNS policies, processes, and relevant legislation and regulation; Monitor and manage the section’s performance against agreed targets and objectives; Identify and assess strategic and operational risks, and ensure the development of effective mitigation; Monitor the effectiveness of corrective actions, provide periodic reports and professional advice on safety performance and safety-related matters; Ensure compliance with relevant policies, processes, legislation and regulation; Consolidate input from all relevant stakeholders to prepare strategic level reports for the Head of Aviation Safety and relevant stakeholders; Prepare ad hoc reports as required.
Stakeholder Relations Management –Represent ATNS at relevant human factors forums internationally; Build, maintain and nurture mutually beneficial relationships with key stakeholders; Participate in industry and regulatory forums and workgroups on a local, national, and regional level; Provide inputs and guidance to ICAO, CANSO, ATM/CNS Committee and other appropriate planning groups, sub-groups, working groups and task forces; Identify and undertake research and development projects as required that will advance the corporate safety objectives of ATNS; Build and maintain sound relationships with all relevant business functions and teams within ATNS to enable alignment and collaboration.
Financial Management – Manage expenditure in line with business objectives and priorities, and within approved financial parameters; Provide inputs into the Section’s budget and ensure adequate utilisation, and management of the budget. Ensure effective leadership in the management of operational costs to enable efficient utilisation of financial resources; Ensure compliance to the financial policies and procedures applicable in ATNS; Ensure accountability and reporting on all costs incurred against the approved budget.
People Management – Manage staff in accordance with HC policies and processes; Ensure that new employees have been properly on-boarded prior to commencing work; Monitor the time and attendance of subordinates, take appropriate action in the case of absenteeism and report to management and Human Capital; Keep abreast of international leaders and captains of industry regarding safety management and systems thinking; Provide technical leadership to the team; Promote the desired ATNS culture within the area of responsibility; Ensure the availability of skilled and competent Human Factors; Specialists to meet the current and future needs aligned to the: operating model and overall business strategies; Ensure high levels of discipline and performance standards to achieve strategic and operational safety objectives; Lead and manage the team to utilise their skills and expertise to support an integrated approach to managing the Section; Manage the performance of the Human Factors Specialists by using the performance management system and taking corrective action promptly and effectively; Train, mentor and coach staff as required to ensure continuous development and availability of the required skill and talent; Coach and mentor employees to ensure ongoing development of the required skill sets to enable sustainability within the Section from a succession management perspective; Perform talent reviews in accordance with the HC Talent Management process; Drive employee engagement and retention within the function.
Minimum requirements
Minimum Formal Qualifications:
- B-degree in Psychology or Human Performance or Safety Management or other relevant
- Master’s degree covering the sciences of Safety Management or Human Performance or Psychology will be an advantage
Minimum Years of Experience:
- Minimum 5 years’ experience in research as well as training and facilitation of which at least 2 years are at a management level
- Experience in evaluating incidents/accidents from a human factor perspective
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply
People with disabilities are encouraged to apply.
Risk Manager
Listing reference: atns_000547
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Legal
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Manager: Risk (Peromnes Grade 7) based at Bruma. The successful applicant will be reporting to the Head Enterprise Risk & Quality Management.
Job description
Enterprise Risk Management – Develop and maintain a fit-for-purpose Enterprise Risk Management Framework (RMF) aligned to best practice methodologies; Deliver expert advisory services to all business units in the utilisation of risk management systems and tools; Embed appropriate risk management tools within the organisation such as incident management, risk and control self-assessments, key risk indicators and the enhancement of capital calculations; Generate reports and submit to Exco for Board Risk Committees; Assist business units with articulating identified emerging risks and in updating risk registers; Perform the super user and administrator functions in respect of the risk management system; Provide strategic ERM thought leadership to the organisation to ensure effective management of ATNS business risk.
Insurance – Review the insurance Management Policy; Ensure that a suitable risk and reward balance is achieved in the insurance portfolio; Analyze insurance needs by identifying risk exposure and analysing and classifying risks to provide optimum coverage; Review the organisation’s insurance and provide expert advice on possible gaps and re-insurance.
Market and Liquidity Risk – Develop, implement, and manage a robust Risk Appetite and Tolerance Framework for the organization; Collect and verify the required data from all relevant sources in producing the RAF report; Monitor Key Risk Indicators (KRIs) for the organization; Collaborate with different stakeholders to proactively manage tolerance levels within the organisation and ensure mitigating actions are well thought through and implemented at an appropriate level; Prepare and submit reports to executive management, clients and other stakeholders as required.
Business Continuity – Develop, implement, and manage a well-informed Business Continuity Management Policy and Frameworks; Collaborate with departments and the Executive team to develop and implement plans to anticipate, address, and mitigate the effects of various business interruptions; Facilitate and coordinate the development of Business Continuity Plans; Collaborate with IT staff to develop and implement best practices to protect and restore data and systems in the event of natural disasters, viruses and possible potential threats; Establish responsibility and accountability for BCM crisis management and ensure appropriate incident management structures are in place; Enabling the development and regular delivery of business continuity training, workshops, and information; Collaborate with occupational health and safety to align the organisation’s emergency management plan with established best practices and community standards; Coordinate and manage crisis management exercises.
Governance, Risks and Reporting – Continuously monitor and measure compliance with all efficiency policies and practices; Keep abreast of the Governance Risk and Compliance processes and procedures; Proactively identify any risks facing the function/ department and appropriately and timeously measure, correct, and manage such risks; Prepare ad hoc reports as required to enable business decision-making; Continuously monitor and measure compliance with all policies and practices within the function; Prepare reports on Combined Assurance for the CGRC, CEO and all the relevant stakeholders; Update the GRC system continuously with current risk registers and monthly reporting information; Liaise with IT to ensure the GRC system always functions accordingly; Maintain current user profiles; Liaise with external service providers on system-related matters.
Stakeholder Relations Management – Develop and maintain sound relationships for relevant stakeholders; Develop, manage, and nurture relationships with all key stakeholders; Establish, manage, and participate in all key forums to ensure effective representation.
Financial Management – Manage expenditure in line with business priorities and objectives and within approved financial guidelines and parameters; Provide inputs into the development of the overall GRC budget; Ensure efficient utilisation of the approved budget; Manage the costs involved while maintaining quality of service; Compile and provide required reports on the utilisation of the budget; Identify and prevent irregular, fruitless and wasteful expenditure.
People Management – Manage employees in accordance with HC policies and processes; Promote high discipline and performance standards to achieve the ATNS strategies; Mentor and coach staff as required; Ensure the transfer of knowledge and skills to enable sustainability within the Department; Perform talent management aligned with the HR policies, procedures, and disciplinary code.
Minimum requirements
Formal Qualifications:
- Bachelor’s degree in Risk Management/Internal Audit or related field
- Registered with the Institute of Risk Management
- Recognized certificates in Risk Management and business continuity is advantageous
- Certification in Insurance is an advantage
- Experience in Quantitative Risk Management is an advantage
- Data Mining or Data Analysis is an advantage
Years of Experience:
- Minimum five years’ experience in Risk Management in a complex operations environment of which at least three years must be at a managerial level
Manager – ATS Efficiency
Listing reference: atns_000553
Listing status: Online
Apply by: 28 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Transport, Logistics and Freight
Location: Southern Africa
Contract: Permanent
Remuneration: Market Related
EE position: Yes
About our company
ATNS
Introduction
ATNS seeks a candidate to ensure the availability of the required infrastructure and resources in order to provide safe and efficient Air Traffic Management (ATM) services through the Flexible Use of Airspace (FUA), Flow Control, Slot Allocation and special air events in the South African Region, in accordance with company policy and ICAO Standards and Recommended Practices (SARP’s), which will meet and satisfy all reasonable requirements of the aviation community.
Job description
- Ensuring that ATS Efficiency strategies, plans, processes and initiatives are aligned with the overall Operations and ATNS business strategies
- Ensuring compliance of all ATS Efficiency plans, processes, and actions with the aviation regulatory framework, ATNS Safety Management System, and safety legislation.
- Maintaining close liaison and public relations with the ATM community to ensure effective coordination on all matters pertaining to ATM, and to maintain a positive image of the company
- Remaining abreast of developments in the ATM environment, including technology and air traffic flow management techniques
- Negotiating with airspace users and ATNS representatives regarding the balancing of demand with available capacity
- Defining new operational requirements in the short, medium and long term to maintain and enhance the ATM system, make the necessary recommendations for implementation and manage approved implementation plan
- Continuously monitoring and measuring compliance to all relevant ATNS and ATS Safety & Efficiency (ASE) policies and processes
- Reviewing Airspace Efficiency reports as received from relevant managers for consolidation and input into the Airspace Efficiency Unit Report for submission to the Head of ASE
- Conducting risk management (risk identification, assessment and development of mitigation) for airspace efficiency
- Monitoring and ensuring compliance with relevant legislation, policies and standards
- Preparing and submitting reports to executive management, clients and other stakeholders as required
- Building effective relationships with other relevant operational functions to ensure the required resources are available to drive efficient and effective service delivery within Airspace Efficiency
- Establishing and maintaining collaborative relationships with the Safety Implementation, Delivery Support and Operational Delivery workstreams within ASE to ensure alignment and optimal operational delivery
- Ensuring all airspace efficiency stakeholders are managed effectively
- Preparing sustainability reports for relevant stakeholders on initiatives to improve efficiency in the aviation community to ensure future operational viability
- Managing expenditure in line with business priorities and objectives, and within approved financial parameters
- ensuring effective deployment, development and management of human resources to enable achievement of departmental targets and objectives
Minimum requirements
- Air traffic control qualification (approach control or area control)
- Tertiary qualification in Management / Leadership
- Minimum 5 years of experience in air traffic management of which at least 3 years must be at a Pool/Watch Manager level
Benefits
Pension and medical aid
Continuous Improvement Process & SLA Management Specialist
Listing reference: atns_000546
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Admin, Office Support and Services
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Continuous Improvement Process & SLA Management Specialist (Grade 8 ) based at Bruma. The successful applicants will be reporting to the Head of Business Process and Continuous Improvement.
Job description
Major Activities
Implement continuously improved Business Processes – Implement, design, develop and model our Business Process continuous improvement process to the Plan-Do-Check-Act Principle (PDCA)quality Kazen methodology that is also aligned to ISO 9001:2015 . Support the Head of BP & Continuous Improvement in developing, implementing, and managing the Business Services strategy aligned to the vision and culture of the organisation and business strategy of ATNS. Implement continuous improvements by analysing and evaluating existing business processes. To determine and outline areas of business process improvement opportunities and automation to address bottlenecks and suboptimal processes. Conduct workshops with business units to identify process improvements. Assist the Head to recommend and advise the business about the identified process improvements or changes. Develop action plans and implement process improvements. Monitor implementation of the approved business process improvements. Manage and oversee all aspects of implementing approved business process improvements, including project scopes and schedules. Monitor and measure the benefits of change implementation. Collaboration with Process owners to effectively implement and comply with defined processes. Manage the documentation of current operations, recommend improvements, and evaluate the efficiency of changes made to business processes. Define and implement the change process from request to approval and publishing. Identify risks and issues in business processes and systems. Implement Business Process governance. Assist with Performing ongoing analyses on business processes related to productivity, quality, costs, and time management. Assist the Head in converting key business metrics into the business process and reporting against agreed BP metrics weekly, monthly or ad-hoc as required. Perform root cause analysis, resolve business process problems, and report accordingly through the BP team. Facilitate workshops to solicit requirements and verify business processes. Train employees of the business process system and integration into departmental working plans and instructions. Submit BP written reports to the Head of BPCI. Assist the Head of BPCI in monitoring and measuring the benefits of post-process implementation to ensure product quality and efficiency through audits.
SLA Development – Assist the head with the Management of interdepartmental SLA. Facilitate the development of interdepartmental SLAs with Business units. Assist the Head to monitor performance as per the set targets. Assist the Head and HC with a period review of the performance against the set obligations.
BPM Maturity Level – Assist the Head with coordinating the improvement of the BP Maturity level. Collaborate with the eternal provider to assess the Maturity level. Assist the Head with the implementation of the defined recommendation to the next maturity level.
Client – Maintain strong relationships with Process Owners. Evaluate alignment to defined processes by departments. Liaise with other departments, customers, and supplier service providers. Collaborate and work closely with business resources. Define Business Processes with the business units. Supervise clients to deliver and maintain business processes. Engage with personnel at all levels, internally about Business process matters.
Governance -Participate in the Business Services action Governance process. Support the Head of BP&CI to develop business process policies, standards, and methodology. Assist in Process Management Governance. To apply proper controls using defined BPM standards and methodology
Minimum requirements
Minimum Qualifications
- NQF Level 7 Qualification in IT, Project and Programme management, Business Management or a related field.
- Business Process, Quality Management, and Six Sigma Certification would be an advantage.
Minimum Experience
- Minimum required experience of 4-7 years in the business process environment
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998 are encouraged to apply.
People living with disabilities will be given preference in line with the with the EE Plan.
Internal Auditor
Listing reference: atns_000549
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Accounting, Auditing
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Internal Auditor (Peromnes Grade 8) based at Head Office, Bruma. The successful applicant will be reporting to the Senior Internal Auditor. Purpose To execute risk-based internal audits in accordance with the three-year rolling internal audit plan, as well as assisting in audit-related matters and projects and to conduct thorough audits of financial, operational, and compliance processes as directed, communicating findings to management.
Job description
Audit Planning and Preparation – Conduct risk assessments and develop audit plans; Identify key objectives and scope of audits. Plan and execute internal audit projects (including IT) in accordance with defined methodologies. Engage with audit clients to identify key areas of the process under audit.
Audit Execution and Fieldwork – Assess the adequacy of ATNS policies and procedures in addressing identified risks; Conduct testing of controls and gathering relevant data and evidence. Analysis data and documentation to assess control effectiveness. Document audit work, ensuring compliance with audit standards and organisational policies, and contributing to the preparation of audit reports. Communicate with stakeholders to obtain necessary information.
Data Analysis and Reporting – Use data analysis tools to extract and analyse data sets. Identify and clearly articulate thematic root causes and the impact thereof and recommend changes to business processes that will address the control weakness. Contextualise findings and recommendations in relation to wider related risk, control and governance issues. Draft audit reports with clear, actionable recommendations. Present audit findings to management and stakeholders.
Follow-up and Remediation – Assist in identifying areas for process improvement and may be involved in discussions about potential recommendations to enhance internal controls. Monitor the progress of remediation efforts and verify the effectiveness of corrective actions.
Internal Audit Activities – Assist the Senior Internal Auditor with other operational and reporting activities as required. Identify opportunities for innovation in audit as well as client processes and develop practical solution to implement innovative practices. Represent Internal Audit at appropriate client forums and committees as required. Establish and maintain collaborative partnerships and a wide relationship network across business units and within Internal Audit. Ensure that all client queries are dealt with proactively, accurately and within agreed timeframes by the team and yourself. Share business intelligence through collaboration with business and dissemination of information. Actively participate in fraud detection efforts by assessing fraud risks, implement fraud detection procedures, and investigate any suspected fraudulent activities. Investigate whistle-blowing matters referred on time. Provide input into the Internal Audit strategy and the delivery thereof. Collaborate with other internal audit teams, external auditors, and departments within the organisation to ensure a coordinated and comprehensive approach to financial auditing.
Continuous Improvement and Professional Development- Stay abreast of regulatory changes, industry trends, and emerging risks. Contribute to the enhancement of audit methodologies and tools. Contribute towards the maintenance of a Quality Assurance and Improvement Programme for internal audit. Participate in training programs, certifications, and professional networking activities.
Minimum requirements
Minimum Formal Qualifications:
- Bachelor’s degree in Accounting, Finance, Internal Auditing or related field
- Professional certification (e.g. CIA or CA(SA)) will be an advantage
Minimum Years of Experience:
- At least 3-5 years’ experience in internal auditing
- Proficiency in audit and IT audit methodologies and techniques, tools including data analytics software, risk assessment, controls testing, sampling and documentation
- Understanding of financial and accounting principles, including IFRS and financial statement analysis, to evaluate financial controls and assess financial risk
- Ability to use data analysis tools and techniques to extract, and analyse data sets, identify trends, anomalies, and patterns, and support audit testing and conclusions is required.
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.
People with disabilities are encouraged to apply.
Specialist: Remuneration and Benefits
Listing reference: atns_000548
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Compensation and Benefits
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
Applications are invited for the position of Remuneration and Benefits Specialist (Peromnes Grade 7) based at Head Office, Bruma. The successful applicant will be reporting to the Head Remuneration and Benefits. Purpose To contribute to the development and implementation of the total reward strategy as well as the fit for purpose remuneration and benefits policies, processes and practices in line with organisational needs while ensuring compliance to relevant legislation.
Job description
Alignment of remuneration to business requirements: Contribute to the development and implementation of a remuneration and benefits strategy that will support the attraction and retention of required talent both currently and in the future. Participate in the development and implementation of fit for purpose remuneration and benefits policies, processes and practices in line with organisational needs while ensuring compliance to relevant legislation. Conduct regular market analysis and benchmarking to ensure ATNS’s remuneration practices are competitive and align with evolving industry standards, while considering financial sustainability. Monitor and ensure alignment of both fixed and variable reward elements with business and HC requirements. Work closely with finance and budgeting teams to understand ATNS’s financial constraints and budgetary allocations for remuneration and contribute to developing compensation strategies that align with ATNS’s financial health and long-term goals.
Performance Management: Ensure cascading of organisational objectives and KPIs in performance of all staff. Guide and assist employees and managers to complete performance contracts. Compile statistical reports on performance contracting and reviews.
Management of Remuneration and Benefits: Review remuneration policies and pay structures and benchmark against other SOEs and/or comparable industries to ensure equitable and competitive employee compensation on an ongoing basis. Conduct salary and benefits surveys to determine the competitiveness of ATNS remuneration practices. Work with Finance and Legal to ensure accurate reporting and compliance with tax laws. Prepare and communicate information to employees about benefit programs, procedures, changes, and legislative requirements. Research and recommend solutions to specific proposals/issues for submission to the Head of Rem & Benefits. Review general HC communication to provide inputs/ feedback from a remuneration perspective. Research and provide insights on remuneration trends, barriers, risks and opportunities that may impact the business. Guide and advise HC team members on remuneration practices and salary administration. Implement a continuous feedback loop with regular pulse surveys to monitor employee satisfaction and engagement, ensuring that remuneration practices are responsive to employee needs and market conditions. Promote adherence to professional standards and regulatory requirements and facilitate continuous improvement in processes and activities. Participate in the development and administration of the annual budget for the department; review invoices and resolve budget deviations in accordance with Finance processes. Adopt digitalisation and automation of processes as far as possible to improve efficiency, speed and accuracy of service delivery, for example automation of the calculation of the various elements of the payment package.
Creation of a high performing organisation through effective reward practices: Develop and implement appropriate incentive schemes In collaboration with relevant key stakeholders in the organisation which include line management and the Head of Rem & Benefits. Review the company’s benefits programs, including insurance programs, retirement plans, sick leave, time off, and vacation policies and update as required and approved. Support the Head of Rem & Benefits in managing company reward plans and programs such as deferred compensation, short-term and long-term compensation, health insurance, disability insurance, life insurance, employee assistance, and other.
Stakeholder Management: Build and maintain sound relationships with relevant key stakeholders within and outside of the organisation, including management, employees, labour unions, and service providers. Prepare and conduct remuneration and benefits training programs when needed to managers, employees and labour unions. Engage with Industry Networks: Participate in industry forums, HR associations, and professional networks to gather insights on compensation trends and best practices.
Minimum requirements
Minimum Formal Qualifications:
- B-degree in Commerce/Human Resources Management/Organisational Psychology or relevant field
- Honours degree in any of the above fields will be an advantage
- Registration with SABPP as a Certified Compensation Specialist will be an advantage
- Registration with SARA will be an advantage
- Excel Certification will be an advantage.
Minimum Years of Experience:
- Minimum 5 years of experience in the management of Remuneration and Benefits
- Experience in the field of payroll management is required
- Experience in preparing management reports is required
- Proficiency in Excel (certification or demonstrated experience is preferred)
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.
People with disabilities are encouraged to apply.
Assistant: Library and Information Resources
Listing reference: atns_000551
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Others: Administrative Support and Secretarial
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
To ensure availability of the latest updated Library & Information Resources documents and information on the ATNS Portal for accessing by ATNS employees. To provide assistance with the cataloguing and classification of library material using the Library System (Symphony) in accordance with the AACR2 (Anglo American Cataloguing Rules) and the DDC (Dewey Decimal Classification) system. To disseminate Library and Information resources, ICAO documents, e-Books, journal publications, and other related material that support the organizations’ information and library needs. To amend and publish ICAO documents on the ATNS Portal as required. To ensure that the Aeronautical Information Publications (AIPs) are collected from SACAA and distributed to all stations/airports including ATA
Job description
Cataloguing and Classification and Updating of the ATNS Portal – Update the ICAO library catalogue with the latest publications on the ATNS Portal as required for easy accessibility and retrievability by ATNS employees. Assist with the collection and distribution of AIPs from the South African Civil Aviation Authority (SACAA) to all stations including ATA. Ensure that the distribution and circulation register of AIPs is up to date. Ensure Aeronautical Information Publications are distributed to all the stations/airports timeously. Update and amend the hard copies of AIPs as per the SACAA specifications. Assist with AIPs audits by gathering and providing all required documentation, and attend to all audit findings at stations, ATA, and Head Office. Assist with cataloguing library material using the Library System (Symphony) according to the Anglo-American Cataloguing Rules and Dewey Decimal Classification standards. Assist with Inter Library Loans (ILL) related requests using the OCLC Sabinet request system. Conduct required research using the library databases for e-books, Journal publications, and other related material supporting the organisation’s information needs
Processing of Financial Documentation – Process and facilitate services providers’ invoices, purchase orders and payments. Assist with library license and contract renewal processes.
Communication – Attend to library related inquiries and requests for information from both internal and external sources. Coordinate the Brown Bag sessions, and training and awareness initiatives, e.g. Library Week. Coordinate with library communication to all employees via the Corporate Communications department. Maintain a sound relationship with key library stakeholders
Minimum requirements
· Five years’ experience in Library and Information Science
· Experience in different Library systems is required
· Certificate in Library Information Science
Administrator: Knowledge Management
isting reference: atns_000550
Listing status: Online
Apply by: 27 November 2024
Position summary
Industry: Aviation & Aerospace
Job category: Administration
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
To manage the day-to-day administrative tasks of the Knowledge Management function within Business Services. To maintain records, organise meetings, execute office procedures efficiently, and assist with communication to employees. To administer and maintain the Authorised Users Database, KM key contacts, and stakeholders databases as required.
Job description
Knowledge Management Administration and Support – Schedule and coordinate meetings and appointments. Prepare agendas and take minutes during meetings. Take minutes at meetings when required and transcribe minutes. Coordinate and liaise with the travel office regarding all Knowledge Management team travel. Keep accurate records of travel expenses for the department and update the spreadsheet in respect of all travel, i.e. flights, accommodation, and car hire. Assist in safeguarding the integrity and confidentiality of files and information. Order, distribute, and control stationary as per the policy. Assist with the onboarding of new employees, ensuring they have the necessary resources, information, and tools of trade. Administer the Knowledge Management SharePoint and all other repositories (content, documents, and records) to ensure easy access, and retrievability. Assist with conducting regular Knowledge Management system audits to ensure optimal performance and compliance. Maintain and update Knowledge Management policies and procedures. . Proficient in the implementation of ISO procedures as per the Quality Manual. Follow up on outstanding CIRs for the department. Assist with the content and knowledge of lifecycle processes, including creation, storage, retrieval, and disposal of documents. Administer the Authorized Users Database, KM key contacts, and stakeholders databases. Coordinate stationery requests from the offsite storage and the stations including ATA and Bruma. Coordinate and assist in the implementation of ad-hoc small projects as required. Ordering catering and refreshments for project-related activities and raising requisitions, booking meeting rooms and venues for project-related activities. Arrange strategy workshops for the team, as well as farewell gatherings and other activities/events. Ensure that ISO training is attended by all in Knowledge Management and that everyone is certificated accordingly, also for audit purposes
Processing of Financial Documentation – Assist with Knowledge Management budgeting procedures. Administer purchase orders, payments, and service providers’ invoices. Process invoices, receipts, and other financial documentation. Administer the Knowledge Management subscriptions, databases, and memberships by keeping up-to-date records of payments and renewals
Communication – Assist with all inquiries and requests for information from both internal and external parties. Coordinate communication to all employees with the Corporate Communications department. Assist with the coordination of the Brown Bag sessions, training, and awareness including the Knowledge Week (Library Week) to create awareness around the importance of knowledge sharing. Maintain sound relationships with key Knowledge Management stakeholders
Minimum requirements
· At least two years’ proven experience as an administrator, administrative assistant, or related role
· Experience in Library Systems is an advantage
· Certificate in Business Administration or related qualification
All the best with your applications
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