Public Protector Jobs

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Personal Assistant to Public Protector

Location: Head Office Pretoria
Reference: PPSA 04/05/2025
All-inclusive salary package: R1 059 105.00 – R1 247 574.00
per annum

(Fixed term contract linked to the term of the Public Protector)

Minimum Requirements: Qualifications and Experience:

• A three (3) National Diploma at NQF level 6 in any of the following,
  Business Administration/Public Administration/Public Management/
  Office Management and Technology • A minimum of five (5) years’
  experience in rendering administration management and Executive
  support is required • Experience in private and public Sector is preferred.
• Must be computer literate • Experience in dealing with state/formal
  functions / visit is preferred • A valid driver’s license is essential

Attributes:

• Respect • Emotional intelligence • Transparency • Courtesy
• Team players • Integrity • Confidentiality

Responsibilities

Administration and Secretarial Duties

• Receive and make telephone calls on behalf of the Public Protector (PP)
• Effectively manage the diary and all activities in the office of the PP •
• Arrange travel and accommodation, manage cancellation of bookings and complete
  GRN’s forms and submit the signed GRN form to SCM for travel at least 2 days after
  travelling
• Arrange petty cash and submit petty cash receipts within 48 hours of spending to Finance
• Prepare travel and subsistence claims
• Arrange and coordinate meetings, workshops and other forums, transcribe proceedings
  and ensure that accurate minutes are timely prepared and signed, with decision registers
  and follow up on resolutions
• Receive written correspondences and direct them to the relevant offices and follow up on
  responses
• Prepare submissions, letters, memos and reports on behalf of the PP
• Receive and control of visitors and staff to the PP’s Office
• Develop, implement and maintain a records management and registry system in the PP’s
  office
• Daily reconciling all submissions transmitted to the PP•
• Responsible for typing, copying and faxing of documents
• Manage general finances, assets and facilities for the PP
• Develop, implement and monitor Standard Operating Procedures (SOP’s) in the PP’s
  office
• Assist the PP with any other matter as required/instructed

Stakeholder Management and Communication

• Act as a liaison between the PP and stakeholders (executives, employees, clients,
  government officials, media, etc.).
• Ensure clear, timely, and appropriate communication on behalf of the PP.
• Draft and relay messages that reflect the PPs tone and priorities.

Relationship Building

• Help maintain and strengthen relationships with key stakeholders by managing
  interactions, follow-ups, and engagement.
• Keep track of stakeholder preferences, interests, and past interactions for personalized
  communication.
• Support networking efforts by coordinating events, meetings, and correspondence.

Skills, Competencies and Knowledge:

• Computer literacy, specifically Office 365 • Excellent
  communication skills both written and verbal • Analytical skills and
  pay attention to details • Ability to conduct basic research • Good
  telephone etiquette • Strong interpersonal and ability to work as part
  of Private Office team • Demonstrating outstanding ability to
  correspond with colleagues, internal and external customers
• Ability to manage many tasks at once and work against short
  deadlines • Ability to act independently and in a team • Ability to
  maintain high confidentiality and ethical standards, showing
  honesty & fairness in dealing with others and is reliable • Ability to
  work under pressure and also to work outside of the normal working
  hours • Experience in dealing with confidential information
• Knowledge of Government protocol and processes • Project
  Management skills • Planning and organizing skills

Information Flow and Prioritization

• Filter and prioritize stakeholder inquiries to ensure the PP focuses
  on high-impact issues.
• Brief the PP on stakeholder concerns, expectations, and
  developments ahead of engagements.
• Maintain up-to-date records of stakeholder contacts and
  communications

Meeting and Event Coordination

• Arrange and prepare for meetings with key stakeholders, including
  logistics, agenda setting, and documentation.
• Ensure stakeholder meetings are productive by organizing
  necessary materials and follow-up actions.
• Represent the PP’s office professionally when dealing with
  stakeholders in their ab

Conflict and Issue Management

• Monitor stakeholder sentiments and flag potential risks or issues to
  the PP.
• Assist in resolving misunderstandings or miscommunications
  diplomatically and promptly.
• Ensure stakeholders feel heard, respected, and informed.

Confidentiality and Trust

• Handle sensitive information and interactions with discretion and
  integrity.
• Foster trust between the PP’s office and stakeholders by
  maintaining professionalism and r

Financial Management

• Manage budget in the PP’s Office
• Manage Supply Chain Management processes in the PP’s Office

Enquiries: Mr S Maredi on tel. (012) 366 7146

Note: All appointments will be made in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable. The successful candidates will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.

All successful candidates will have to undergo security clearance and vetting.
The Public Protector South Africa reserves the right not to fill the vacancies.

Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications, a valid
Driver’s License and ID document.

Applications not complying with the above requirements will be disqualified.
Correspondence will be limited to the short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful.

The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of represantivity (race,
gender and disability).

Please direct your application, stating the relevant reference number as follows:
To The T Recruitment (Pty) Ltd has been appointed for response handling for the above positions. Applications quoting the relevant job title and reference number on the subjectline must be submitted to the following email address: sarah@tothetrecruitment.co.za

CLOSING DATE: 20 May 2025 at 16:30

Executive Manager: Corporate Services

Location: Head Office Pretoria
Reference: PPSA 03/05/2025
All-inclusive salary package: R1, 436 022 – R1, 716 933
per annum

Role Overview:
The Executive Manager: Corporate Services position reports to the Chief Executive Officer and will be required to provide support and advise to Public Protector South Africa on Policy, institutional, partnership, legislative and technical support on matters related to Corporate Services. This role provides strategic direction, governance, and operational oversight across multiple corporate service areas such as Human Resources, Information Communication and Technology, Security Management, Legal and Facilities and Records Management.

Qualifications and Experience: Qualifications and Experience:

• An Honours degree or Post Graduate Diploma at NQF level 8 as recognised
  by the South African Qualifications Authority (SAQA) in either the field of
  Public Administration /, Management Science/ Law or equivalent
• MBA or MBL would be an added advantage
• A minimum of ten (10) years relevant experience at a management level with
  five years at a Senior Management in Corporate Services environment.
• Practical experience in the Corporate Governance environment, Stakeholder
  management and financial management
• Proven experience in strategic planning and leadership skills
• Understanding of Audit process, corporate systems and relevant legislation
  including PFMA, LRA, BCEA, SDA, SDLA, Public Protector Act,
  Constitutional mandate, etc
• Computer literacy and a valid driver’s license is required

Duties and responsibilities

Strategic Responsibilities

• Develop human Capital Management and support services policies and strategies
• Oversee the development of an effective short, medium and long-term human capital
  management policy and strategy for the PPSA.
• Manage the relationship between corporate service and core business to ensure
  effective provision of support services.
• Provide strategic advise to the CEO and Management on corporate services
  policies and strategies.
• Oversee the development, delivery and achievement of the business plans and budget
  for the branch.
• Develop sound strategic relationships with relevant stakeholders to serve the interest
  of the business unit.
• Ensure the provision of accurate, current advice regarding Corporate Services to all
  stakeholders.
• Oversee the application of principles of good governance and legislative compliance to
  the operation of the division.
• Analyse service delivery by the branch and identify gaps and challenges, develop
  action strategies and manage the implementation thereof.
• Guide the provision of quality services to internal and external customers/clients/
  stakeholders and organized groups to improve the branches’ overall
  performance.
• Identify risks associated with corporate services and develop mitigation plans.
• Participate in governance structures within PPSA.
• Ensure compliance with all Corporate Services reporting responsibilities.
• Strengthening Corporate Governance in the institution

Support Services

• Provide suitable office accommodation for all PPSA service points.
• Ensure provision of effective records management system to safeguard all PPSA
  records.
• Ensure provision of effective Information Management and Legal Services.
• Ensure provision of effective Security and Facilities management services.
• Conduct periodic assessment of the effectiveness of Facilities, Security Services,
  office support and maintenance services.
• Ensure effective and efficient provision of fleet, travel and accommodation
  services to PPSA.

Skills, Competencies and Knowledge:

• Strategic capability
• Service delivery innovation
• Service excellence
• Business ethics
• Client orientation and customer focus
• Financial management
• People management and empowerment
• Programme and Project management
• Change Management
• Knowledge management
• Problem solving and analytical skills
• Outstanding communication skills (verbal, written and
  presentation)

Attributes:

• Respect • Emotional intelligence • Transparency
• Courtesy • Team players • Integrity

Human Capital Management Services

• Manage the development and implementation of a management
  leadership development strategy.
• Align HR plans to meet business needs to achieve stipulated
  objectives.
• Oversee the development, implementation and maintenance of
  relevant policies, standard operating procedures, guidelines and
  processes and monitor compliance.
• Drive the provision of effective Human Capital practices and
  administration services.
• Ensure maintenance of adequate and capable workforce.
• Ensure provision of effective wellness service for PPSA.
• Periodic review of the effectiveness of the human capital
  interventions with PPSA.
• Drive the provision of integrated Human Capital Development
  initiatives aimed at enhancing individual and organizational
  performance.
• Ensure effective provision of Labour Relations services.

Management of Corporate Service Branch

• Develop and supervise the implementation of the strategic,
  annual and operational plans of the Branch.
• Develop and sustain a culture of high performance,
  professionalism and integrity to support overall quality of
  service delivery.
• Prepare and submit budget input for the Branch and manage
  the spending to ensure efficiencies.
• Ensure the effective utilization of all other resources
  (including IS, Assets, Infrastructure, etc.) within the
  division.
• Prepare and submit the annual report for the Corporate
  Services Branch.

Enquiries: Ms Z

andile Luthuli, at Tel: (012) 366 7224

Note : Applicants who previously applied for this position must re-apply.
Note: All appointments will be made in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable. The successful
candidates will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.
All successful candidates will have to undergo security clearance and vetting.
The Public Protector South Africa reserves the right not to fill the vacancies.
Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications, a valid Driver’s
License and ID document.
Applications not complying with the above requirements will be disqualified.
Correspondence will be limited to the short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful.
The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of represantivity (race, gender and
disability).
Preference will be given to the Black, Indian and Coloured males.
Please direct your application, stating the relevant reference number as follows:
To The T Recruitment (Pty) Ltd has been appointed for response handling for the above positions. Applications quoting the relevant job title and reference number on
the subjectline must be submitted to the following email address: sarah@tothetrecruitment.co.za

Click here to apply

We wish you all the best with your applications