Share this post on
To apply, click on the link at the end of the posts and all the best with your applications.
LOCAL ELECTORAL PROJECT OFFICER – NC076 – THEMBELIHLE
Closing Date:
2025/05/26Reference Number:
NC076/2025/46516Job Title:
LOCAL ELECTORAL PROJECT OFFICER X1Division:
ElectionsBusiness Unit:
Electoral MattersJob Type:
PermanentLocation:
Municipal OfficeProvince:
Northern CapeMunicipality:
NC076 – THEMBELIHLE
EXTERNAL ADVERTISING
Applications are invited from qualifying employees for the below-mentioned vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.
LOCAL ELECTORAL PROJECT OFFICER
THEMBELIHLE – NC076 (HOPETOWN)
(Inclusive remuneration package of R558.876.00)
- Local Project Administration:
*Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives
* Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity
* Develop, communicate and implement effective performance work plans to achieve set performance targets and goals
* Supervision of expansion and election staff to meet output targets during heightened activity
* Provide accurate and complete reports timeously on projects, tasks and activities
* Manage relationships with stakeholders at local level
* Deal with correspondence relating to projects
* Take minutes of meetings and attend meetings, workshops and training sessions.
- Local Corporate Support Services:
* Assist in recruitment and training of electoral staff on local level
* Make logistical arrangements in support of electoral staff training
* Conduct training on local level
* Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.)
* Provide basic information relating to budget processes
* Obtain and raise quotes for procurement on local level via SAP
* Inform successful vendors and supply them with orders
* Receive goods procured and respond to financial queries.
- Local Electoral Operations:
* Implementation and coordination of delimitation of voting stations
* Conduct voting stations survey and identify potential voting stations sites
* Conduct registration of voters
* Coordination of by–elections and related activities
* Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system
* Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events
* Conduct civic and voter education, training and outreach activities, as well as other election related duties * Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results
* Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
- Local Outreach Services:
* Coordination and support of local civic and democracy education projects, tasks and activities
* Facilitate conflict management services and solutions for effective stakeholder engagement.
- General office administration:
*Answer telephones
* Respond to queries of the public
* File documentation
* Type correspondence, reports and minutes
* Arrange meetings and workshops
* Make copies
* Fax
* Data capturing on the relevant IEC systems
* Arrange for courier of documents.
- Basic Requirements:
* The successful candidate must be in possession of a Bachelors’ Degree or three-year National Diploma with at least 2 years relevant working experience
* Knowledge and understanding of Labour Relations Act, relevant policy and legislation
* Knowledge of supply chain management legislation and regulations
* Good governance skills
* Knowledge of operational protocols
* Excellent office and general administration skills
* Good verbal and written communication skills
* Good financial, stakeholder, analysis, planning and organizing skills
* Good computer literacy
* People management and interpersonal skills
* Results and Quality Focus
* Project management experience will be advantageous
* A valid driver’s license and must be prepared to travel extensively in the relevant municipality.
__________________________________________________________________________
Applicants must be a South African citizen. Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Please note that the EE targets will be strictly adhered to.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
LOCAL ELECTORAL PROJECT OFFICER – NC093 – Magareng
Closing Date:
2025/05/26Reference Number:
NC093/2025/46517Job Title:
LOCAL ELECTORAL PROJECT OFFICER X1Division:
ElectionsBusiness Unit:
Electoral MattersJob Type:
PermanentLocation:
Municipal OfficeProvince:
Northern CapeMunicipality:
NC093 – Magareng
EXTERNAL ADVERTISING
Applications are invited from qualifying employees for the below-mentioned vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.
LOCAL ELECTORAL PROJECT OFFICER
MAGARENG – NC093 (WARRENTON)
(Inclusive remuneration package of R558.876.00)
- Local Project Administration:
* Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives
* Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity
* Develop, communicate and implement effective performance work plans to achieve set performance targets and goals
* Supervision of expansion and election staff to meet output targets during heightened activity
* Provide accurate and complete reports timeously on projects, tasks and activities
* Manage relationships with stakeholders at local level
* Deal with correspondence relating to projects
* Take minutes of meetings and attend meetings, workshops and training sessions.
- Local Corporate Support Services:
*Assist in recruitment and training of electoral staff on local level
* Make logistical arrangements in support of electoral staff training
* Conduct training on local level
* Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.)
* Provide basic information relating to budget processes
* Obtain and raise quotes for procurement on local level via SAP
* Inform successful vendors and supply them with orders
* Receive goods procured and respond to financial queries.
- Local Electoral Operations:
* Implementation and coordination of delimitation of voting stations
* Conduct voting stations survey and identify potential voting stations sites
* Conduct registration of voters
* Coordination of by–elections and related activities
* Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system
* Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events
* Conduct civic and voter education, training and outreach activities, as well as other election related duties * Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results
* Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
- Local Outreach Services:
* Coordination and support of local civic and democracy education projects, tasks and activities
* Facilitate conflict management services and solutions for effective stakeholder engagement.
- General office administration:
* Answer telephones
* Respond to queries of the public
* File documentation
* Type correspondence, reports and minutes
* Arrange meetings and workshops
* Make copies
* Fax
* Data capturing on the relevant IEC systems
* Arrange for courier of documents.
- Basic Requirements:
* The successful candidate must be in possession of a Bachelors’ Degree or three-year National Diploma with at least 2 years relevant working experience
* Knowledge and understanding of Labour Relations Act, relevant policy and legislation
* Knowledge of supply chain management legislation and regulations
* Good governance skills
* Knowledge of operational protocols
* Excellent office and general administration skills
* Good verbal and written communication skills
* Good financial, stakeholder, analysis, planning and organizing skills
* Good computer literacy
* People management and interpersonal skills
* Results and Quality Focus
* Project management experience will be advantageous
* A valid driver’s license and must be prepared to travel extensively in the relevant municipality.
__________________________________________________________________________
Applicants must be a South African citizen. Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Please note that the EE targets will be strictly adhered to.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
RECEPTIONIST
Closing Date:
2025/05/26Reference Number:
NC/2025/46519Job Title:
RECEPTIONIST X 1Division:
Corporate ServicesBusiness Unit:
Corporate ServicesJob Type:
PermanentLocation:
Provincial OfficeProvince:
Northern Cape
EXTERNAL ADVERTISING
Applications are invited from suitably qualified and experienced applicants to fill this vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.
RECEPTIONIST [Level of ASSISTANT administrative officer]
Kimberley PROVINCIAL OFFICE
(Inclusive remuneration package of R472.389.00 per annum) Duties:
- Welcome and assist visitors in filling out forms;
- Direct visitors to correct destinations, including arranging security escorts where applicable;
- Respond to queries and questions regarding services and availability of the personnel;
- Schedule, reschedule and cancel appointments, where applicable;
- Answer telephone calls and respond appropriately;
- Respond to emails and office correspondence;
- Sort and distribute incoming mail and deliveries;
- Update employee attendance and visitors’ records;
- Perform record keeping duties;
- Manage inventory of office supplies and equipment for the reception area and report maintenance issues;
- Perform filing activities where necessary;
- Keep reception area clean, neat and tidy;
- Order supplies and equipment when required;
- Liaise between departments and provide clerical support, where applicable;
- Ensure knowledge of staff movements in and out of building.
Requirements:
- The successful candidate must be in possession of a Grade 12/Matric and a tertiary qualification;
- Relevant experience will be advantageous;
- Have basic knowledge of operational protocols and field of work;
- Basic office administration skills;
- Good verbal and written communication skills;
- Good organizing skills and computer literacy;
- A valid driver’s license is advantageous.
Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Please note that the EE targets will be strictly adhered to.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
INTERN
Closing Date:
2025/05/27Reference Number:
WC/2025/46534Job Title:
INTERNDivision:
Human ResourcesBusiness Unit:
Human Resource ManagementJob Type:
InternshipLocation:
Provincial OfficeProvince:
Western Cape
Applications are invited from suitably qualified candidates for appointment to the Internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa. The Electoral Commission is committed to promoting equity, especially for people with disabilities, hence they are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before.
HUMAN RESOURCES AND TRAINING INTERNSHIP
Western Cape Provincial Office (Bellville)
Twenty-Four Months (24) contract at R10 441.14 per month
If you are looking to start your human resources and training career in a pre-eminent election management body, then this might just be the role for you. We are currently looking for an intern to join the Corporate Services team.Key performance areas: A 24-month internship programme designed to provide recently qualified graduates with a unique opportunity to gain valuable skills in a supportive environment, learning on-the-job and work experience.
Exposure and training will be provided in the following areas where assistance is required:
- Assist in the implementation of human resources generalist practices and administrative duties, i.e. Employee Relations, Employee Wellness, Skills Development, Performance Management.
- Recruitment and Selection (advertisements, appointments, transfer, verification of qualifications, secretarial functions at interviews, absorptions, probationary periods, etc).
- Implement conditions of services (Leave, injury on duty, long service recognition, relocation, etc).
- Assist in developing training plans, collation of training reports and submission of training reports.
Assist with the following general administrative duties
- Draft written proposals, record minutes, write reports, handle routine enquiries and general administrative tasks, compile, distribute documents/packages to various stakeholders, and such tasks as is required by supervisor.
- Prepare and where required, assist with creating presentations.
- Keep and maintain the filing system for the office.
- Keep and maintain incoming and outgoing correspondence of the component and coordinate meetings.
- Assist with selected duties so as to obtain exposure to Corporate Services and Electoral Operations, etc.
Basic requirements
- Matric Basic requirements: Applicants must have completed and be in possession of Matric/ Grade 12/ N3/ NTC Level 4 plus bachelor’s degree, or a three-year National diploma, from an accredited tertiary institution in one of these fields: Human Resource Management / Training and Development / Organisational Development (a post graduate qualification will be an added advantage).
The ideal candidate must have the following attributes
- Ability to work well independently and as part of a team under supervision.
- Good time management.
- Proactive and confident in engaging with other role-players.
- Dedication to the tasks at hand and willingness to work long hours, including weekends, when needed.
- Service driven.
- Good Interpersonal Skills.
- Good communication skills (verbal and written) and interpersonal skills.
- Computer literate with MS Office
- Must be prepared to travel extensively
Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents. Failure to attach the required documents will result in the application not being considered.
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the Interview panel.
The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
NB! Applicants must be 35 years of age or below and must not have been an intern or worked in their field of study before to qualify for this programme. Applicants will be subjected to a risk assessment.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
INTERN
Closing Date:
2025/05/27Reference Number:
WC/2025/46535Job Title:
INTERNDivision:
ProvincialBusiness Unit:
Financial ManagementJob Type:
InternshipLocation:
Provincial OfficeProvince:
Western Cape
Applications are invited from suitably qualified candidates for appointment to the Internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa. The Electoral Commission is committed to promoting equity, especially for people with disabilities, hence they are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before.
FINANCE INTERNSHIP
Western Cape Provincial Office (Bellville)
Twenty-Four Months (24) contract at R10 441.14 per month
If you are looking to start your finance career in a pre-eminent election management body, then this might just be the role for you. We are currently looking for an intern to join the Finance team.
Key performance areas: A 24-month internship programme designed to provide recently qualified graduates with a unique opportunity to gain valuable skills in a supportive environment, learning on-the-job and work experience.
Exposure and training will be provided in the administration of various finance projects where assistance is required. The Intern will be required to assist with the following:
- Capturing of creditor’s payments and record keeping.
- Assist with procurement processes.
- Contract and facilities management.
- Pool vehicle administration.
- Interaction with clients/ service providers.
- Assist with asset inventory list maintenance
- Assist with other initiatives in the division.
Assist with the following general administrative duties
- Minute taking, report writing, preparing presentations, routine enquiries.
- Compiling, distributing documents/packages to stakeholders and such tasks as required by supervisor.
- Maintaining the filing system for the section.
- Maintaining incoming and outgoing correspondence of the section
Basic requirements
- Matric Applicants must have completed and be in possession of Matric/ Grade 12/ N3/ NTC Level 4 plus bachelor’s degree, or a three-year National diploma, from an accredited tertiary institution in one of these fields: Public Finance / Finance / Financial Management / Accounting (a post graduate qualification will be an added advantage).
The ideal candidate must have the following attributes
- Be a self-starter.
- Be detail oriented.
- Have the ability to work well independently and as part of a team under supervision.
- Confident in engaging with other role-players.
- Proactive.
- Demonstrate dedication to the tasks and willingness to work long hours, including weekends, when needed.
- Service driven.
- Good communication skills (verbal and written) and interpersonal skills.
Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents. Failure to attach the required documents will result in the application not being considered.
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the Interview panel.
The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
NB! Applicants must be 35 years of age or below and must not have been an intern or worked in their field of study before to qualify for this programme. Applicants will be subjected to a risk assessment.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
LOCAL ELECTORAL PROJECT OFFICER (LEPO) LEVEL OF ADMINISTRATIVE OFFICER
Closing Date:
2025/05/29Reference Number:
EC444/2025/46538Job Title:
LOCAL ELECTORAL PROJECT OFFICER (LEPO) LEVEL OF ADMINISTRATIVE OFFICERDivision:
ElectionsBusiness Unit:
Electoral MattersJob Type:
PermanentLocation:
Municipal OfficeProvince:
Eastern CapeMunicipality:
EC444 – Ntabankulu
Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply..
LOCAL ELECTORAL PROJECT OFFICER (LEPO) LEVEL OF ADMINISTRATIVE OFFICER
Eastern Cape – EC444 – NTABANKULU LOCAL MUNICIPALITY
(An inclusive remuneration package of R558, 876.00 per annum)
The purpose of the position is to implement projects, tasks and activities of the local / municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager.
Duties: Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives; Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity; Develop, communicate and implement effective performance work plans to achieve set performance targets and goals; Supervision of expansion and election staff to meet output targets during heightened activity; Provide accurate and complete reports timeously on projects, tasks and activities; Manage relationships with stakeholders at local level; Deal with correspondence relating to projects ;Take minutes of meetings and attend meetings, workshops and training sessions.
Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level Make logistical arrangements in support of electoral staff training; Conduct training on local level; Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.) Provide basic information relating to budget processes; Obtain and raise quotes for procurement on local level via SAP; Inform successful vendors and supply them with orders; Receive goods procured and respond to financial queries.
Local Electoral Operations: Implementation and coordination of delimitation of voting stations; Conduct voting stations survey and identify potential voting stations sites; Conduct registration of voters; Coordination of by–elections and related activities; Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system; Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events; Conduct civic and voter education, training and outreach activities, as well as other election related duties; Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results; Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.
Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities; Facilitate conflict management services and solutions for effective stakeholder engagement.
General office administration: Answer telephones; Respond to queries of the public; File documentation Type correspondence, reports and minutes; Arrange meetings and workshops; Make copies; Fax; Date capturing on the relevant IEC systems; Arrange for courier of documents.
Basic Requirements: The successful candidate must be in possession of a Matric/N3 plus Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; Knowledge and understanding of Labour Relations Act, relevant policy and legislation; Knowledge of supply chain management legislation and regulations; Good governance skills; knowledge of operational protocols; Excellent office and general administration skills; Good verbal and written communication skills; Good financial, stakeholder, analysis, planning and organizing skills; Good computer literacy; People management and interpersonal skills; Results and Quality Focus; Project management experience will be advantageous; A valid driver’s license and must be prepared to travel extensively in the relevant municipality.
Applicants for the above position must be a South African citizen, who have not had a recent prominent political profile in the last 5 years. Applications must in all cases be accompanied by updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may in terms of the Electoral Commission Act, furthermore amend the requirements and functions of its positions from time to time.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
SENIOR ACCOUNTANT: FINANCE & FACILITIES MANAGEMENT
Closing Date:
2025/05/30Reference Number:
NW/2025/46539Job Title:
SENIOR ACCOUNTANT: FINANCE & FACILITIES MANAGEMENTDivision:
FinanceBusiness Unit:
Corporate ServicesJob Type:
PermanentLocation:
Provincial OfficeProvince:
North West
Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan and disabled persons are encouraged to apply.
senior accountant: finance & facilities management
North west provincial office
(Inclusive remuneration package of R668 964.00 per annum)
The purpose of this position is to implement management decisions to achieve objectives established by management regarding finance and facilities management in the province. This position reports to the Assistant Manager: Finance and Facilities management.
Provincial Accounts Payable (Creditors) and Payments: Manage receipt and validation of payment requests in the province; verify and authorise expenditure allocations in compliance with policies; receive and validate pre-payment report, check entries, authorise payments in line with delegations; check creditors run by matching creditor invoices to payment vouchers; authorise payment vouchers /incidental payments; ensure that payment dates on payment voucher match;audit daily payments and requisitions and invoices.
Provincial Asset Monitoring and Reporting: Prepare monthly, quarterly, and other reports that measure the implementation progress and deadlines against that of the asset management plan in the province; provide regular reports to the management; report on the service performance of capital assets, as well as financial aspects extracted from the asset register, and submit data into the ERP system or to Financial Management at national office for authorisation and for inclusion in the formal monthly, quarterly, and annual reports.
Provincial Compliance Verification: Perform regular compliance verification on purchase orders, contracts, payroll and reimbursements entries, and all payments in the province; institute methods and processes to prevent all provincial employees from acting unethically or illegally with financial matters; ensure that Finance staff in the province receive necessary compliance training to effectively perform their duties within regulatory framework; communicate all financial ethical guidelines to every employee, and ensure that they are being strictly followed; investigate bottlenecks or hindrances arising from compliance-related implementation, and provide resolutions to the issues; initiate investigations into any violation of compliance rules, and advise the Provincial Manager of any further action to take in that regard.
Provincial Acquisition Management: Facilitate invitation of quotations (RFQs) and open bids in the province, based on applicable database of suppliers, for the purchase of goods and services; including compulsory briefing and site inspections; facilitate the evaluation and adjudication of quotations and open bids; facilitate conclusion of contracts / service level agreements with bidders;compile consolidated bid statistics for Financial Management.
Provincial Purchasing Management: Maintain, where delegated, entity and individual statuses on the system; process specifications, and support acquisition management with the selection of vendors for RFQs, based on a prescribed system; process requisitions into purchase orders; commit orders for payment on the payment system.
Provincial Contract Management: Manage provincial contracts / service level agreements with bidders in relation to-progress with assigned projects; completion of projects; extension of project durations; cession of contracts; termination of contracts; non-compliance and non-performance.
Travel and Office Services: Operational management of the assigned vehicles; manage receipt of inwards goods (i.e. non-procurement deliveries), mail, and courier service; implement and provide travel and accommodation booking service for the provincial electoral office.
Provincial Facilities Management: implement responsibilities regarding strategy, staff management, key stakeholder and business relationships, financial and project management, on facilities; facilitate major and minor building projects (i.e. repairs, maintenance, refurbishments, heating, air conditioning, etc.), including contracts so that projects are delivered within budget and timeframe; facilitate all buildings’ compliance requirements are met and are up to date, including environmental, health and security standards; implement access to provincial electoral offices’ facilities, including management of security, and parking, at all facilities and temporary facilities (e.g. ROCs); supervise cleaning contracts for all sites / facilities of the provincial electoral office; implement office and facility relocations, including co-ordinating exchange and signing of lease agreements; implement Business Recovery and Continuity Plans for all facilities in the province.
Human Resources Management: Ensure employees follow policies and procedures; Inform employees, about new policies and programmes from management; provide clarity and support to employees with regard to new policies, programmes, and actions; regularly review needs of employees, ensure employees are oriented to the Electoral Commission, its policies, facilities; provide ongoing feedback about employees’ performance; attend to both line function and supervisory responsibilities; Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct and integrity;
Basic requirements: Matric/N3, an appropriate three year tertiary qualification (diploma or degree) with a minimum of 4 years relevant post qualification experience in the financial environment; knowledge of the Electoral Commission and election related matters; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation; knowledge of accounting principles, SAP systems and budget processes; good verbal and written communication skills; excellent financial administration and accounting skills; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation; good computer literacy and excel skills; good interpersonal skills and a high level of ethical conduct; willingness to travel extensively and a valid driver’s license is compulsory.
Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents, identity document and driver’s license. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position/s after advertising it and reserves the right not to make any appointment in the above post/s. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Please note
- Applicants for the above position/s should not have a high party political profile.
- All successful permanent candidates will be required to enter into performance contracts.
- Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
- Failure to submit the requested documents will result in the application not being considered.
- Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
- A probation period of twelve months will be applicable to permanent employees.
- The Electoral Commission will only correspond with short-listed candidates.
- The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
We wish you all the best with your applications
Leave a Reply