To apply, click on the link at the end of the posts and all the best with your applications

WC011 MATZIKAMA WARD 7 BY-ELECTION STAFF (VARIOUS POSITIONS)

ADVERTISEMENT FOR BY-ELECTION STAFF

Applications are invited from suitably qualified candidates for appointment to the following election related temporary positions in the administration of the Electoral Commission, a state institution established by Chapter 9 of the Constitution.

BY-ELECTION STAFF (various positions)

WESTERN CAPE, MATZIKAMA MUNICIPALITY

AREA:  WARD 7, VANRHYNSDORP

(Inclusive remuneration package ranging from R840 to R1670 subject to statutory deductions and days engaged/trained)

Job Purpose: To contribute towards strengthening electoral democracy processes by assisting in coordinating and implementing the registration of voters and related programmes of the Electoral Commission at voting station level.

Minimum Requirements:

1.          Must be a South African citizen.

2.          Must be a registered voter

3.          Must have at least five years professional, supervisory or administrative work experience or previous Presiding or Deputy Presiding Officer experience

4.          In the last five years must not have held political office or been a candidate in an election or have been politically active for a political party or campaigning for a political party [appearing on the candidate list of any political party for the local governments will result in immediate termination of appointment]

5.          In the last five years must not have been elected to office in an organisation that has party political affiliations or aims

6.          Must not have been convicted of serious criminal offence(s)

7.          As far as possibly must have some form of training or further education

8.          Must have access to a mobile telephone

9.          Must have ability to operate smartphone technology

10.       Must be proficient in the relevant local languages of the municipality

11.       Must have a valid bank account

Competencies required:

1.          Must demonstrate proven ability to work well under pressure and meet tight and demanding deadlines

2.          Must demonstrate tact and good people skills in dealing with people from a wide range of backgrounds

3.          Must be willing to do on-line modular training and meet the assessment criteria prior to consideration for appointment

4.          Must be willing to undergo and attend face-to-face training

5.          Must demonstrate professionalism and impartiality at all times

Some of the responsibilities of the job (subject to position appointed to):

1.          Supervise the voting station and all related registration activities2.          Conduct or assist with collection of addresses3.          Conduct or assist with completion of forms4.          Conduct or assist with operation of the Voter Management Device (VMD)5.          Tidy or assist with tidying the voting station before and after voting Sign or oversee the signing of attendance register as confirmation of attendance

6.          Conduct yourself in a professional and impartial manner7.          Safeguard IEC materials8.          Conduct or assist with queue management at the voting station9.          Prioritize voters with special needs10.       Conduct or assist with roll-back related tasks

The above position is a temporary contract position, requiring a person to work/attend training over a weekend. You are also required to attend a one day ’training prior to the By-election event.  The Electoral Commission will only correspond with successful candidates and is under no obligation to fill the positions after advertising it.  Although advertised, it may be withdrawn or re-advertised.  Applicants should under no circumstances have a high political profile.  Applications must upload a recent, updated comprehensive curriculum vitae as well as certified copies of qualifications, recent bank statement, SARS tax number and identity document. Please note that recommended candidates will undergo Party Liaison Committee (PLC) verification prior to confirmation of appointment.

Please take note that no applications received after the advertised closing date will be considered.

  Please note 

• • Applicants for the above position/s should not have a high party political profile.
  • All applications must include:
    • updated comprehensive curriculum vitae;
    • a copy of all qualification documents;
    • a copy of identity document; and
    • a copy of driver’s license (if required).
  • Failure to submit the requested documents will result in the application not being considered.
  • Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
  • The Electoral Commission will only correspond with short-listed candidates.
  • The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

DRIVER

Applications are invited from suitably qualified and experienced candidates to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in it employment practices.  It is the Electoral Commissions intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.  It is therefore the Electoral Commissions intention to appoint individuals with the aim of meeting its equity objectives.  Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. 

DRIVER

PROVINCIAL OFFICE FREE STATE

BLOEMFONTEIN

(Inclusive remuneration package of R 271 941.00 per annum)

The purpose of this position is to provide secure and timely driving services to transport merchandise, staff, and documents and run work related errands for the provincial office. This position reports to the Senior Accountant: Finance and Facilities

Duties:

·        Ensure the provision of driver services to transport staff and executive members, documents, merchandise and run office errands timeously

·        Transport products, materials and staff securely to areas where needed

·        Load/unload the Commissions merchandise

·        Accurately complete all paperwork related to transportation of employees and or merchandise

·        Respond to enquiries timeously

·        Ensure vehicles are kept clean, safe and in good working order

·        Identify faults on vehicles and report accidents and damages

·        Provide receipts for all expenses or maintenance incurred on vehicles

·        Keep travel logs to record all trips

·         Perform other duties including acquisition of utensils, delivery and collection of supplies, meals and running of errands

·        Carry out indoor general maintenance including minor plumbing, electrical, carpentry, masonry and renovations e.g.: replacing light bulbs tighten cabinetry and assemble prefabricated furniture.

·        Service equipment around the building e.g. cleaning out air vents, replace air filters, or schedule repairs where needed

·        Test alarms and other security system, report areas that needs repair and facilitate process

Basic requirements:

·        Matric (Grade 12) or a junior certificate (Grade 10) plus three years relevant working experience. A

·        A valid driver’s licence is compulsory

Competencies and attributes:

·        Have basic knowledge of operational protocols and field of work

·        Good office administration skills

·        Good sense of direction

·        Knowledge and awareness of the Free State province

·        Ability to read maps and understanding of a GPS system

·        Good verbal and written communication

·        Good organising and computer skills

·        Be prepared to travel extensively

Applicants for the above position must be a South African citizen, with no prominent political profile or holding political office in the last 5 years. All applications must be done on the online E-Recruitment platform and submissions must in all cases be accompanied by an updated comprehensive curriculum vitae (CV), as well as certified copies of all qualifications and identity document.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach and to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract.  The Electoral Commission is a member of the Government Employees Pension fund (GEPF).

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.  The Electoral Commission may furthermore amend the requirements and functions of its positions from time to time as may be necessary.
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

ASSISTANT WAREHOUSING OFFICER

EXTERNAL ADVERT.

Applications are invited from suitably qualified and experienced applicants to the vacant post below in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives.   

GAUTENG PROVINCIAL WAREHOUSE, BOOYSENS, JOHANNESBURG

Inclusive remuneration package of R472 389. 00 per annum 

The purpose of the position is to carry out duties, and responsibilities related to warehousing services for the Provincial Electoral Office. This position reports to the Senior Warehousing Officer.

Duties: Provide support for accountable warehousing and distribution of election materials between warehouses and voting stations by planning of delivery and retrieval schedules; arrange for storage appropriate for maintaining election materials and equipment in good condition; ensure accurate tracking of all distribution and retrieval of supplies of election materials and equipment; use direct distribution from the warehouse, or staged distribution to voting stations; execute proper controls over voting materials and valuable supplies; keep record of location of supplies so as to ensure accountability and safekeeping at all times; assist with delivery instructions to voting station staff, including the rollback of election material and other resources; record and verify material for secure storage, reuse, or disposal.

Basic requirements: Matric/N3, an appropriate tertiary qualification (diploma or degree) equivalent in Supply Chain Management. Experience in a warehouse or storeroom environment will be advantageous. In addition to the formal qualification, the successful candidate will need to possess good administrative skills & knowledge of the legislative framework and relevant regulations that govern the Electoral Commission; knowledge of the infrastructure of the province is advantageous; good computer literacy; SAP experience will be advantageous; .project management and numeracy skills; report writing, ability to work under pressure, team player; interpersonal skills arid a high” level of ethical conduct; willingness to travel extensively and a valid driver’s license is compulsory.

Applicants for the above position must be a South African citizen, with no prominent political profile or holding political office in the last 5 years.  Application submissions must be accompanied by updated comprehensive curriculum vitae (CV), as well as certified copies of all qualification’s identity document and driver’s license. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach and submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract.  The Electoral Commission is a member of the Government Employees Pension fund (GEPF).

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment should be considered in the interest of service delivery.  The Electoral Commission may furthermore amend the requirements and functions of its positions from time to time as may be necessary.

 ENQUIRIES: Mr. A.K Molefe or Ms. Nomfundo Xaba on 011-644-7400
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

ELECTORAL OPERATIONS: INTERN X1

Applications are invited from suitably qualified candidates for appointment to the internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa. The Electoral Commission is committed to promoting equity, especially for people with disability; hence they are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before.

 INTERNSHIP: Logistics X 1

Gauteng Provincial Office

Twenty-Four Months (24) contract at R10,441.14 per month

If you are looking to kick-start your Logistics career in a pre-eminent elections management body, this might be your role. We are currently looking for an intern to join the logistics team at the Electoral Commission’s National Office.

The Intern: Logistics, will be trained, exposed to and lend support in delivering impactful logistics services to the Electoral Commission’s clients, customer and stakeholders’ base to strengthen the overall organisational control environment. The Intern will report to the Senior Admin Officer: Logistics Distribution. Key performance areas: A 24-month internship programme designed to provide qualified graduates with a unique opportunity to gain valuable skills in a supportive environment while learning on the job and acquiring much needed work experience.Exposure and training will be provided in the following areas where assistance is required:·      Assist each departmental staff member with his/her duties whilst undertaking daily activities to learn about the basics of the departmental portfolio, i.e. Inbound logistics / procurement, Outbound logistics / distribution and Warehousing / Materials management.·  Assist with warehousing and inventory management. Supplier management, i.e. monitor delivery schedules and track delivery of goods.·    Assist with logistical activities and duties relating to by-election.·    Assist with relevant duties and activities as indicated by the departmental staff.·  Assist with selected logistical duties so as to obtain exposure to electoral operations and financial administrative matters.

Assist with the following general administrative duties

§  Minute taking, report writing, preparing presentations, routine enquiries.§  Maintaining the filing system for the function.§  Coordinate the general administrative function of the logistics department.§  Maintaining incoming and outgoing correspondence in the function. Basic requirements: Applicants must have completed and be in possession of Matric/ Grade 12/ N3/ NTC Level 4 ANDat least a bachelor’s degree, or a National diploma, from an accredited tertiary institution in one of these fields: Supply Chain Management/ Logistics or Procurement.The candidate must possess the following skills:·         Ability to communicate effectively, in writing and verbally.·         Computer literate, familiar with the Microsoft Office Suite.·         Willingness to learn to work with new software and applications. The ideal candidate must have the following attributes·         Ability to work well independently and as part of a team under supervision.·         Good time management.·         Confident in engaging with other role-players.·         Proactive.·     Dedication to the tasks at hand and willingness to work long hours, including weekends, when   needed.·         Service driven.·         Good interpersonal skills. Applications must be accompanied by a recent, updated comprehensive curriculum vitae, certified copies of all qualification documents, and identity documents. Failure to attach the required documents will result in the application not being considered. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the Interview panel.

The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

 NB! To qualify for this programme, applicants must be 35 years of age or younger and must not have been on an internship programme or worked in their field of study prior to this opportunity.  Applicants will be subjected to a risk assessment. Closing date for all applications : 24 July 2025. Please take note that no applications received after the advertised closing date will be considered. “Applicants who have not been contacted by 31^st August 2025 must consider their applications as not being     successful”.

 ENQUIRES: Mr. AK Molefe or Ms. Nomfundo Xaba on 011-644-7400
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

REGIONAL ADMINISTRATIVE CLERK [RAC] LEVEL OF SENIOR ADMINISTRATIVE CLERK: SEDIBENG.

EXTERNAL ADVERT

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. 

REGIONAL ADMINISTRATIVE CLERK (RAC) SENIOR administrative CLERK level- SEDIBENG.

                                      An inclusive remuneration package of R360, 498.00 per annum

 The purpose of the position is to perform specialised clerical duties in support of the electoral operations, outreach, and corporate support services for the regional office. This position reports to the Regional Assistant Manager.

Duties: Regional Human Resource Administration: Support efficient human resource administration services for the regional office by development and maintenance of an effective filing system; render assistance with recruitment of employees in the region; facilitate appointment of Municipal Electoral Officers (MEO)s; maintain a leave register; keep and maintain personnel records and the attendance register; record, organise, store, capture and retrieve correspondence and data (line function); update registers and statistics; handle routine enquiries; make photocopies and receive or send facsimiles; distribute documents/packages to various stakeholders as required; type basic letters and/or other correspondence when required; keep and maintain the incoming and outgoing register of the component; coordinate logistics of meetings.

Regional Financial Administration: Ensure regional creditors are paid timeously by liaising with internal and external stakeholders in relation to procurement of goods and services; obtain quotations and follow up on submission of invoices; complete procurement forms for the purchasing of standard office goods; stock control of office stationery and other assets in the regions;; keep and maintain the asset register of the district; coordinate submission of assets; submit quarterly reports; capture and update expenditure in the district; check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval; handle telephone, rental accounts and petty cash for the component; submit regular reports.

Regional Travel and Office Services: Coordinate travel and accommodation; manage pool vehicle administration mail, and courier service in the district; provide reception and office administrator services. 

Regional Facilities Management: Facilitate minor building maintenance works, including cleaning contracts.

Basic Requirements:  The successful candidate must be in possession of a Grade 12/Matric plus 3 years relevant working experience; knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous; knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment; compute and collecting statistics; office administration skills; minute taking; consolidation of reports; good verbal and written communication skills; good organizing skills and computer literacy; the successful candidate must have a valid driver’s license and must be prepared to travel extensively in the Region. 

Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must in all cases be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

EQUIRIES: Mr. A.K Molefe or Ms. Nomfundo Xaba on 011-644-7400
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

LOCAL ELECTORAL PROJECT OFFICER (LEPO) administrative OFFICER level – EKURHULENI – NIGEL

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.   

LOCAL ELECTORAL PROJECT OFFICER (LEPO) administrative OFFICER level – EKURHULENI – NIGEL. 

                     An inclusive remuneration package of R558, 876.00 per annum. 

The purpose of the position is to implement projects, tasks and activities of the local / municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager. 

Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives. Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity. Develop, communicate and implement effective performance work plans to achieve set performance targets and goals. Supervision of expansion and election staff to meet output targets during heightened activity. Provide accurate and complete reports timeously on projects, tasks and activities. Manage relationships with stakeholders at local level. Deal with correspondence relating to projects. Take minutes of meetings and attend meetings, workshops and training sessions. 

Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level.  Make logistical arrangements in support of electoral staff training. Conduct training on local level. Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.). Provide basic information relating to budget processes. Obtain and raise quotes for procurement on local level via SAP.  Inform successful vendors and supply them with orders. Receive goods procured and respond to financial queries. 

Local Electoral Operations: Implementation and coordination of delimitation of voting stations. Conduct voting stations survey and identify potential voting stations sites. Conduct registration of voters. Coordination of by–elections and related activities. Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system.  Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events.  Conduct civic and voter education, training and outreach activities, as well as other election related duties.  Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results. Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists. 

Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities. Facilitate conflict management services and solutions for effective stakeholder engagement. 

General office administration: Answer telephones. Respond to queries of the public.  File documentation. Type correspondence, reports and minutes.  Arrange meetings and workshops. Make copies. Fax.  Date capturing on the relevant IEC systems.  Arrange for courier of documents. 

Basic Requirements:  The successful candidate must be in possession of a Bachelors’ Degree or a three year National Diploma with at least 2 years relevant working experience.  Knowledge and understanding of Labour Relations Act, relevant policy and legislation. Knowledge of supply chain management legislation and regulations.  Good governance skills.  Knowledge of operational protocols.  Excellent office and general administration skills.  Good verbal and written communication skills.  Good financial, stakeholder, analysis, planning and organizing skills.  Good computer literacy.  People management and interpersonal skills.  Results and Quality Focus.  Project management experience will be advantageous.  A valid driver’s license and must be prepared to travel extensively in the municipality.

 Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach and to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position/s after advertising it and reserves the right not to make any appointment in the above post/s.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. 

Enquiries: Mr. A.K Molefe or Ms. Nomfundo Xaba on 011-644-7400
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

REGIONAL ADMINISTRATIVE CLERK

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to male applicants and disabled persons are encouraged to apply as well.

REGIONAL ADMIN CLERK (RAC) level of senior administrative clerk

OVERBERG (OVERSTRAND), WESTERN CAPE 

(An inclusive remuneration package of R360, 498 per annum)

The purpose of the position is to perform specialised clerical duties in support of the electoral operations, outreach, and corporate support services for the regional office. This position reports to the Regional Assistant Manager. 

Duties: Regional Human Resource Administration: Support efficient human resource administration services for the regional office by development and maintenance of an effective filing system; render assistance with recruitment of employees in the region. Facilitate appointment of Municipal Electoral Officers (MEO’s). Maintain a leave register. Keep and maintain personnel records and the attendance register. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Type basic letters and/or other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Coordinate logistics of meetings.

Regional Financial Administration:  Ensure regional creditors are paid timeously by liaising with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations and follow up on submission of invoices. Complete procurement forms for the purchasing of standard office goods. Stock control of office stationery and other assets in the regions. Keep and maintain the asset register of the district. Coordinate submission of assets. Submit quarterly reports. Capture and update expenditure in the district. Check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval. Handle telephone, rental accounts and petty cash for the component. Submit regular reports.

Regional Travel and Office Services: Coordinate travel and accommodation. Manage pool vehicle administration mail, and courier service in the district. Provide reception and office administrator services

Regional Facilities Management: Facilitate minor building maintenance works, including cleaning contracts.

Basic Requirements:  The successful candidate must be in possession of a matric/NQF4 plus 3 years relevant working experience. Knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous. Knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment. Compute and collecting statistics. Office administration skills. Minute taking. Consolidation of reports. Good verbal and written communication skills; good organizing skills and computer literacy. The successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district.

Applicants for the above position must be a South African citizen, who have not had a recent prominent political profile in the last 5 years.  Applications must in all cases be accompanied by updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents, drivers’ licence and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may in terms of the Electoral Commission Act, furthermore amend the requirements and functions of its positions from time to time.
  Please note 

• Applicants for the above position/s should not have a high party political profile.
• All successful permanent candidates will be required to enter into performance contracts.
• Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All applications must include:
  • updated comprehensive curriculum vitae;
  • a copy of all qualification documents;
  • a copy of identity document; and
  • a copy of driver’s license (if required).
• Failure to submit the requested documents will result in the application not being considered.
• Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
• A probation period of twelve months will be applicable to permanent employees.
• The Electoral Commission will only correspond with short-listed candidates.
• The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

We wish you all the best with your applications