Council and Committees Coordinator

Job Title: Council and Committees Coordinator
Reporting to: Company Secretary
Ref: RECR/CS/ 12/25
Duration: Eight (8) months period

Job Purpose:
To provide coordination services to the Company Secretary insofar as responsibilities pertaining to the
Council, Committees, and Advisory Panels are concerned, and additional administrative duties.

Job Requirements:

• Secretariat Administrator role in the public service’s general administration role, committee
  administration
• Relevant degree in Law/ Public Management/ or any relevant degree (NQF level 7).
• Knowledge of the Public Finance Management Act
• King IV and Ethics Code (Desirable)
• A CIS qualification will be an added advantage.
• Computer literacy, especially MS Word, PowerPoint, and Excel

Skills & Knowledge

• Required functional knowledge and skills
• Knowledge of the public sector and statutory Councils operations
• Business Language Proficiency
• Information management
• Planning, organizing and prioritizing
• Organizational communication effectiveness
• Drafting Minute, resolutions and matters arising
• Meetings management
• Interpersonal communication
• Business / report writing
• Problem Solving skills
• Time-management skills are essential for managing multiple meetings and deadlines.
• Project management
• Computer literacy, MS Office, PowerPoint, Excel
• Board Software usage
• Financial Awareness

KEY PERFORMANCE AREAS

• Coordinate and provide comprehensive administrative support to the Council, Committees, and
  Advisory Panels.
• Provide support to the Company Secretary, working closely and liaise with the legal and policy,
  and finance divisions of the organisation.
• Coordinate and provide administrative support to organization-wide compliance to corporate
  governance and legislative framework.

KEY PERFORMANCE AREAS

• •Coordinate and provide comprehensive administrative support to the Council, Committees, and
  Advisory Panels.
• •Provide support to the Company Secretary, working closely and liaise with the legal and policy,
  and finance divisions of the organisation.
• •Coordinate and provide administrative support to organization-wide compliance to corporate
  governance and legislative framework.
• Coordinate and provide comprehensive administrative support to the Council, Committees, and
  Advisory Panels.
• Ensure efficient and optimal administration in the office of the Company Secretary
• Organize and coordinate Council and Committee meetings
• Track action items from meetings to ensure decisions made by committees are implemented
  and communicated effectively.
• Ensure Council and Committee agenda items are coordinated timeously
• Act as a point of contact for internal and external CoSec office stakeholders, providing
  necessary support and information.
• Compile and distribute agendas
• Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
• Prepare council meeting packs
• Independently manage meeting logistics
• Capture minutes of meetings
• Follow up on meetings outcomes, e.g. resolutions, deliverables and actions
• Documentation management:
• Ensure that processes are in place to enable the efficient flow of documents, reports,
  procedures, minutes, etc.
• Establish and maintain a filing system for easy storage and retrieval of information and a high
  level of confidentiality
• Collate information and prepare reports, letters, memo’s and presentations as required and
  according to organizational standards and image requirements
• Administer requisitions, assist with monitoring of expenses against budget and advise Council
  and Committee of exceptions
• Schedule and prepare for meetings, ensuring all necessary documents are collated and
  distributed to committee members and invitees.
• Provide support to the Company Secretary, working closely and liaise with the legal and policy,
  and finance divisions of the organisation.
• Ensure efficient and optimal administration of the Company Secretary
• Assume Council and Committee’s coordinator role in line with all relevant legislative framework
  and policies
• Respond to enquiries and requests for information on regulations, procedures, systems and
  proceedings relating to assigned responsibilities
• Ensure travel arrangements for Council, including but not limited to visa applications where
  required, flights, car hire bookings, travel insurance, finance, and forex requirements
• Ensure, prepare, submit, and follow up on the financial requisition (travel allowance) and sitting
  fees to Finance on behalf of the Council
• Coordinate and provide administrative support to organization-wide compliance to corporate
  governance and legislative framework.
• Support the organization’s adherence to corporate governance principles and relevant legislative
  frameworks.
• Ensure reports for compliance are in order and are signed by relevant stakeholders
• Holistic management and provision of council-related audit information as per the APP
  deliverables for the benefit of Internal and External Audit Assessments

Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae via
email to vacancies@nfvf.co.za with the reference RECR/CSC/12/25 later than 15 December
2025

Important Notes:

• Suitable candidates will be subjected to a citizenship verification, qualification verification,
  employment verification
• It is the applicant’s responsibility to have foreign qualifications evaluated by the
  South African Qualifications Authority (SAQA).
  Closing Date: 15 December 2025 at 16h00. No late applications will be accepted.
  Applications not responded to within 30 days of the closing date must be considered
  unsuccessful.
  The NFVF reserves the right not to make an appointmen

We wish you all the with your applications