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Commercial Administrator

Job Description

About the Role:

We’re seeking a dynamic and skilled Commercial Administrator to support the growth of our retail product range into chain stores across South Africa and selected regional markets. This is a hands-on, hybrid role that blends administrative excellence with retail sales and merchandising support. Ideal for someone with a strong background in sales coordination, retail execution, and commercial data management.

Key Responsibilities:

Sales & Merchandising Support

• Develop and execute retail sales strategies to meet growth targets.
• Build and maintain strong relationships with buyers, store managers, and key retail partners.
• Analyse market trends, consumer behaviour, and competitor activity to inform strategy.
• Implement effective in-store merchandising and category management plans.
• Negotiate pricing, promotions, and trading terms with stakeholders.
• Collaborate with internal teams on visual merchandising and stock planning.

Administrative Support

• Manage and maintain commercial documentation (contracts, agreements, proposals).
• Prepare quotations, pricing schedules, and customer correspondence.
• Assist with invoicing, purchase orders, and internal approval processes.

Data Management & Reporting

• Maintain accurate records of sales performance, pricing, and client data.
• Assist in preparing reports, dashboards, and tracking commercial KPIs.
• Monitor budgets, stock levels, and cost-related data for accuracy and performance.

Client & Supplier Liaison

• Coordinate with customers and suppliers on orders, delivery timelines, and documentation.
• Support commercial managers with client queries, follow-ups, and resolution of issues.
• Ensure timely, professional, and accurate communication with stakeholders.

Requirements:

• Minimum 2 years’ experience in retail sales and/or merchandising
• Experience working in FMCG or consumer product environments preferred
• Excellent interpersonal, communication, and negotiation skills
• Proficient in commercial documentation, reporting, and sales tracking
• Strong analytical and problem-solving skills
• Self-driven and able to work independently as well as in a team

Click here to apply

Logistics Administrator

Job Description

The logistics administrator serves as the primary liaison between the Distribution Centre (DC) and the various stores, ensuring the expeditious resolution of all inquiries and requests in strict accordance with the company’s Standard Operating Procedures (SOPs).

Duties and Responsibilities:

1. Uphold Pedros People values and leadership principles, ensuring integration across the business and with new hires.
2. Timely collection of invoices from the Accounts Department.
3. Reconcile printed invoices against delivery schedule and B2B list for Finance.
4. Manage Nightshift operations, batch pick slips, and double-check for accuracy.
5. Facilitate trip planning, create tripsheets, allocate seals, batch driver packs, and meticulously deconstruct invoice packs. Check for stamps, signatures, and lug information, verify tripsheets, and reconcile previous day’s invoices against the Invoice Handover Sheet.
6. Capture customer orders/B2Bs on the sales order report and ensure timely submission.
7. Monitor Store WhatsApp Groups for DC queries, promptly escalate for accurate feedback.
8. Provide effective feedback on information, including Vehicle ETAs and Poultry Claim Feedback.
9. Note and escalate store special requests, monitor seal pictures, and document empty lug counts. Perform relief supervisory and debrief duties as necessary.
10. Manage data capture responsibilities, including Claim Tracker, Poultry Shortages Document, and A/O & E/O document updates.
11. Handle administrative tasks, create ad-hoc tripsheets, file department documents, and assist with non-routine duties.
12. Ensure effective communication practices by posting ETAs on store WhatsApp groups and notifying customers of delivery delays.

Requirements:

1. A bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
2. Proven work experience as a logistics administrator or in a similar role within a distribution centre.
3. In-depth knowledge of logistics and supply chain processes, including transportation, inventory management, and order fulfilment.
4. Proficient in using logistics and inventory management software, as well as standard office software (e.g., Microsoft Office Suite).
5. Organisational and time management skills.

Click here to apply

Fleet Controller

Job Description

DUTIES AND RESPONSIBILITIES:

1. Uphold Pedros People values, especially with new hires
2. Ensure completion of check sheets and Truck wash documentation by the Supervisor
3. Manage Fuel, Daily Mileages, and reconcile Fuel slips against Engen EDC reports
4. Document Toll Slips and escalate Fuel Consumption figures as needed
5. Reconcile Target Kilometers vs. actual kilometers, promptly escalating anomalies
6. Compile and dispatch Daily Logistics Report according to SOP
7. Ensure Fleet Attendants complete checksheets for each vehicle
8. Verify Truck Cameras’ functionality, promptly escalate nonconformances
9. Ensure C-Track functions correctly with accurate parameters
10. Manage Fleet R&M Status Report and compile Monthly Mileage verification
11. Maintain adequate stock of Truck Wash Chemicals
12. Supervise Tyre Check Sheet completion, Hino Clutch Adjustment and Vehicle Inspections
13. Promptly escalate vehicle faults, oversee maintenance work, and manage vouchers for long-distance trips. Additionally, monitor Fuel & Toll Card Register, conduct weekly audits, and ensure timely communication of dispatch delays while monitoring offloading times at stores

REQUIREMENTS: 

1. Matric
2. A bachelor’s degree in logistics, supply chain management, business administration, or a related field – advantageous
3. A minimum of 3 years experience as a fleet controller with progressively increasing responsibilities
4. Direct experience in fleet management, including overseeing the maintenance, scheduling, and optimization of a diverse fleet of vehicles
5. Organisational and time management skills

Click here to apply

Administrative Assistant – Fleet

Job Description

Overview

The Administrative Assistant for the Fleet Department plays a critical role in supporting daily operational and administrative processes. This position ensures the accuracy of financial documentation, maintains efficient communication with Distribution Centres (DCs) and service providers, and upholds compliance with internal procedures. The role requires exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple tasks within strict deadlines.

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Key Responsibilities

Financial & Documentation Administration

• Ensure timeous collection of invoices and statements from service providers across all national DCs.
• Verify that billing details are correct and ensure quotes and invoices are accurately aligned before submission or processing.
• Prepare and complete account reconciliation documents for all DC suppliers and compile the Supplier Reconciliation Document monthly.
• Submit all completed reconciliations to the Fleet Admin Manager by the 05th of each month.

Requisition & Workflow Management

• Monitor all open requisitions submitted by DCs via email and ensure timely follow-up.
• Confirm that requisitions are closed off and submitted on Smartsheet within agreed timeframes.
• Maintain and update the internal requisition log to track progress, outstanding items, and completion timelines.

Administrative Support

• Provide general administrative assistance to the Fleet Department, including document management, filing, data capturing, and correspondence.
• Maintain accurate records of supplier documentation, service provider communication, and fleet-related administrative files.
• Assist with internal audits by ensuring documentation is complete, accessible, and compliant with company standards.

Communication & Coordination

• Liaise with DC teams and external service providers to obtain outstanding documents, resolve billing discrepancies, and follow up on queries.
• Support the Fleet Admin Manager with reporting requirements, monthly summaries, and administrative tasks as required.

Click here to apply

We wish you all the best with your applications