Share this post on
To apply, click on the link at the end of the posts and all the best with your applications
| Closing Date | 2026/02/20 |
| Reference Number | TIA260210-1 |
| Job Title | Executive Secretary: CEO’s Office |
| Job Type Classification | Permanent |
| Location – Town / City | Pretoria |
| Location – Province | Gauteng |
| Location – Country | South Africa |
Job Advert Summary
The Technology Innovation Agency (TIA) is a talent-driven, customer-centric and impact-focused organisation mandated to support technology innovation that delivers socio-economic impact. Under TIA 2.0, the Agency is strengthening its strategic agility, execution discipline and governance effectiveness to maximise national impact in a constrained fiscal environment.
TIA seeks dynamic, values-driven professionals who demonstrate sound judgement, accountability, collaboration and a strong service ethic. We aim to foster a high-performance culture anchored in teamwork, innovation and delivery.
The Technology Innovation Agency is committed to employment equity and encourages applications from previously disadvantaged individuals in line with the Employment Equity Act, as amended.
The Agency reserves the right not to make an appointment.
Job Purpose:
The Executive Secretary provides high-level secretarial, administrative and coordination support to the Chief Executive Officer (CEO), enabling the effective functioning of the Office of the CEO. The role is critical in ensuring executive efficiency, governance compliance, information flow, and stakeholder coordination in support of TIA’s strategic objectives under TIA 2.0.
Minimum Requirements
Qualifications and Experience
Diploma in Administration or Secretarial Studies (required).
Three-year tertiary qualification in Administration or a related field (advantageous).
Minimum of five (5) years’ experience in a executive secretary or administrative role.
Three (3) or more years’ experience supporting CEO or executives
Knowledge and Skills
Sound knowledge of customer service principles and public-sector governance frameworks, including the PFMA.
Excellent verbal and written communication skills.
Strong organisational, time-management and prioritisation skills.
High levels of discretion, professionalism and attention to detail.
Problem-solving ability with a proactive and solutions-oriented approach.
Strong teamwork and collaboration skills.
Duties and Responsibilities
Executive, Governance and Operational Support
Provide comprehensive diary, meeting and schedule management for the CEO to ensure optimal use of executive time.
Coordinate, prepare and quality-check documentation, correspondence and submissions for executive, EXCO and Board-related engagements.
Pre-screen documents and requests submitted for CEO approval to ensure alignment with the Delegation of Authority, PFMA requirements and internal policies.
Compile, collate and distribute meeting packs within prescribed timelines, ensuring decision-readiness and completeness of information.
Record accurate minutes, track action items and follow up on commitments arising from meetings.
Act as the first point of entry for requests to the CEO, exercising discretion, confidentiality and sound judgement in prioritisation.
Financial and Administrative Coordination
Assist the CEO with the collation of inputs into operational and investment budgets.
Update and maintain budget information based on approved inputs and submissions.
Capture and track approved invoices, ensuring timely processing and maintenance of accurate registers.
Initiate requisitions on the financial system in line with procurement and financial governance requirements.
Internal Processes and Systems
Ensure compliance with all TIA systems and processes, including HR, finance, performance management and stakeholder information systems.
Coordinate divisional activities and maintain an annual calendar of executive, EXCO, Board and strategic events, issuing proactive reminders as required.
Support the effective coordination of training rooms, resources and logistics for meetings and events.
Stakeholder Relationship Management
Maintain professional and effective working relationships with internal and external stakeholders on behalf of the CEO’s Office.
Ensure all engagements reflect TIA’s values, service standards and professional reputation.
Manage correspondence and enquiries efficiently, ensuring accurate record-keeping and timely resolution or referral.
Learning, Performance and Culture
Achieve agreed Key Performance Areas (KPAs) in line with the performance agreement.
Actively participate in performance reviews and continuous improvement initiatives.
Identify and pursue development opportunities to enhance effectiveness and efficiency.
Consistently demonstrate and promote TIA’s values and organisational culture.
Click here to apply
We wish you all the best with your applications
Leave a Reply