SAHPRA Vacancies

GROUP ADMINISTRATIVE ASSISTANT

The South African Health Products Regulatory Authority (SAHPRA) serves as the National Medicines
Regulatory Authority, established under the Medicines and Related Substances Act, 101 of 1965 (as
amended). SAHPRA is responsible for monitoring, evaluating, regulating, investigating, inspecting,
registering, and controlling medicines, scheduled substances, clinical trials, and medical devices, as
well as related matters in the public interest.

SALARY: R309 253.00 – R328 223.00 PER ANNUM (TOTAL COST TO COMPANY)
Ref No.: SAHPRA 64 of 2025/26
CENTRE: Pretoria

REQUIREMENTS: Applicants must hold a Matric certificate and a three-year Diploma in Administration
or an equivalent NQF level 6 qualification recognized by SAQA.

EXPERIENCE: Minimum of two (2) years of administration experience. Must be computer literate.

COMPETENCIES, KNOWLEDGE AND SKILLS: * Administrative practices, record keeping, and report
preparation. *Professional communication with internal and external stakeholders. *Basic ICT
systems, hardware, software, networks and troubleshooting. *ICT asset management and service desk
operations. *Procurement processes and stock/consumable management. *Proficiency in Microsoft
Office Suite (Word, Excel, PowerPoint, Outlook). *Ability to manage records, assets, reports,
schedules, and documentation efficiently. *Basic knowledge of computer hardware, software, and
networks. *Familiarity with ICT asset management systems and inventory tracking. *Ability to assist
in system updates and basic troubleshooting. *Strong clerical and organizational skills (filing,
documentation, record-keeping). *Ability to prepare reports, schedules, and minutes of meetings.
*Attention to detail and accuracy in records and documentation. *Strong organizational and
multitasking skills. *Clear communication and teamwork with internal and external stakeholders.
*Confidentiality, integrity, and professionalism. *Proactive, reliable, and customer-service oriented.

DUTIES: Operational management:
ICT Records Management: Maintain well-organized ICT records and documentation to ensure
accurate and timely access to information. ICT Asset Management: Maintain accurate and up-to-date
ICT asset registers. Record all asset issuing, transfers, returns, and disposals. ICT Service Desk Support:
Assist with call logging, tracking, and updating ICT service requests and incidents. Assist with
monitoring logged calls and following up on outstanding requests.
Group, Risk and Compliance:

ICT Meetings & Coordination: Schedule meetings with correct agendas and documents. Record and
distribute accurate minutes and action items promptly.

Financial Management:
ICT Procurement & Inventory Control: Maintain accurate procurement and supplier records. Monitor
ICT equipment and consumable stock levels, and request replenishment in a timely manner. Ensure
timely payment of ICT-related invoices.

People Management:
Self-management. Manage own Performance Management and Individual Development Plan. Living
the SAHPRA values.

INSTRUCTIONS TO APPLICANTS (HOW TO APPLY):
 Interested candidates who meet the above requirements should submit an application clearly
indicating the title of the position and reference number. Applications must include a signed
cover letter, a detailed Curriculum Vitae (CV) with the names and email addresses of three (3)
referees, and certified copies of the required qualifications (including matric).
 Only shortlisted candidates will be required to submit certified copies of qualifications and
other relevant documents on or before the interview date, as communicated by Human
Resources
 Should you have a foreign qualification, your application must be accompanied by an
evaluation certificate (report) from the SAQA.
 Incomplete applications or applications without the aforementioned documents or
information will not be considered.
 No late applications will be accepted. Any submissions received after the specified date and
time will not be considered, and CVs will not be returned.
 Due to the larger number of responses anticipated, communication will be limited to the
short-listed
 candidates only. Applicants who have not been contacted within three (3) months after the
 closing date should consider their application unsuccessful.
 Shortlisted candidates will be expected to attend selection interviews at a date, time, and
location as specified by SAHPRA.
 Applicants should note that pre-suitability checks will be conducted after they have been
shortlisted. Their appointment is subject to positive outcomes from these checks, which
include security clearance, verification of qualifications, criminal records, credit checks,
citizenship status, and work experience.
 SAHPRA is committed to being an equal opportunity employer. When filling vacant positions,
the entity will consider the principles outlined in Section 195(1)(i) of the Constitution of the
Republic of South Africa (1996) and the Employment Equity Act, 55 of 1998.
 SAHPRA intends to promote equity (race, gender, and disability) in line with the numeric
targets in our Employment Equity plan. We are committed to this when recruiting internally
and externally, with a policy to promote from within wherever possible. Preference will be
given to suitably qualified individuals from previously disadvantaged groups. Applicants with
disabilities are encouraged to apply and indicate their disability status.
 SAHPRA reserves the right not to make any appointment(s) to the advertised post(s).
 SAHPRA adheres to the provisions of the Protection of Personal Information Act (POPIA), 4 of

2013. CVs will not be returned, as the personal information you provide will be used solely for
      recruitment purposes, specifically for the position or vacancy you have applied for. If your
      application is unsuccessful, your personal information will be retained for internal audit
      purposes.
       Applications should be submitted through the SAHPRA Website Online Portal:
      https://www.sahpra.org.za/vacancies.
       For enquiries: Please contact Mr I Mosenyi, HR Business Partner, via email at
      itumeleng.mosenyi@sahpra.org.za. NOTE: APPLICATIONS SUBMITTED TO THIS EMAIL
      ADDRESS WILL NOT BE CONSIDERED AS PART OF THE RECRUITMENT PROCESS.
       The closing date is 12 March 2026 at 16:00.

QUALITY MANAGEMENT SYSTEM PRACTITIONER

The South African Health Products Regulatory Authority (SAHPRA) is the National Medicines
Regulatory Authority established in terms of the Medicines and Related Substances Act, 101 of 1965,
as amended, to provide for the monitoring, evaluation, regulation, investigation, inspection,
registration and control of medicines, scheduled substances, clinical trials and medical devices, and
related matters in the public interest.

SALARY: R821 261 – R871 638 PER ANNUM (TOTAL COST TO COMPANY)
Ref No.: SAHPRA 75 of 2025/26
CENTRE: Pretoria

REQUIREMENTS: ● Applicants must have a Matric certificate and an appropriate four-year Bachelor’s
degree or equivalent qualification (NQF level 7) in Health/Natural Sciences, Quality, or Technical
Related as recognised by the South African Qualifications Authority (SAQA).

EXPERIENCE: ●A minimum of five (5) years post-qualification experience in Quality Assurance, within
a regulatory environment, pharmaceutical or medical devices. ●Knowledge of Regulatory
requirements. ●Certificate in ISO 9001, including Lead Quality Audit credentials. ●Extensive
experience in implementation and maintaining Quality Management System. ●Proficient in Quality
Assurance principles, tools, and continuous improvement methodologiesCOMPETENCIES,
KNOWLEDGE AND SKILLS: * Knowledge of regulatory requirements. *Knowledge of ISO 9001 standard
and expertise on quality management systems. *Sound knowledge of process plotting/ mapping.
*Computer Literacy with MS Office. *Knowledge and understanding of eQMS. *Communication skills
both verbal and written. *Report writing and presentation skills. *Problem solving and decisionmaking skills. *Planning and organizing skills. *Facilitation and skills transfer. *Change management
skills. *Project management skills. *Risk management skills. *Statistical and analytical skills. *QMS
lead auditing skills. *Conflict management skills. *Interpersonal Skills. *Attention to detail. *Deadline
driven & customer focused. *Objectivity. *Resilience. *Time Management. *Interpersonal. *Critical
Thinking. *Team Player. *Risk based thinking.

DUTIES: QMS establishment: Develop, implement, and maintain the organisational Quality
Management System and its associated processes. Ensure effective monitoring, measurement, and
continuous maintenance of the QMS to support operational continuity. Maintain organisational
compliance with ISO 9001 standards and ensure successful certification and recertification.
Business Support and Advisory: Provide strategic and operational support on QMS governance and
implementation across the organisation. Develop, implement, and maintain documented information
required for effective QMS operations. Facilitate and coordinate continual improvement initiatives to
enhance organisational processes. Ensure complaints and queries related to quality management are
addressed and resolved within defined timelines. Review and approve change controls and deviations
to ensure process integrity and compliance.

QMS Governance and Compliance: Plan and coordinate internal QMS audits in accordance with
approved audit programmes. Compile and issue audit reports within stipulated timelines and monitor
implementation of corrective actions. Ensure effective management and closure of identified nonconformances. Support successful national and international regulatory assessments (e.g., ISO 9001,
PIC/S, WHO GBT). Facilitate QMS awareness and training initiatives across the organisation. Provide
accurate inputs into Management Review processes and monitor the implementation of agreed
actions and outcomes.

Quality Assurance and Risk Management: Monitor and evaluate organisational process performance
to ensure effectiveness and compliance with QMS requirements. Develop and maintain the annual
internal audit plan. Identify non-conformances, risks, and opportunities for improvement and ensure
appropriate corrective actions are implemented. Maintain accurate and compliant process-related
records. Standardise documentation templates and guidelines and ensure timely review of
documented information for adequacy and approval. Promote and integrate a risk-based thinking
approach within organisational processes and documentation to mitigate potential risks and
undesirable outcomes

INSTRUCTIONS TO APPLICANTS (HOW TO APPLY):
 Interested candidates who meet the above requirements should submit an application clearly
indicating the title of the position and reference number. Applications must include a signed cover
letter, a detailed Curriculum Vitae (CV) with the names and email addresses of three (3)
contactable referees. and certified copies of the required qualifications (including Grade 12 or
matric certificate). Only shortlisted candidates will be required to submit certified copies of
qualifications and other relevant documents on or before the interview date that will be
communicated by Human Resources
 Should you have a foreign qualification, your application must be accompanied by an evaluation
certificate (report) from the SAQA.
 Incomplete applications or applications without the aforementioned documents or information
will not be considered.
 No late applications will be accepted. Any submissions received after the specified date and time
will not be considered, and CVs will not be returned.
 Due to the larger number of applications anticipated, communication will only be limited to the
short-listed candidates. Applicants who have not been contacted within three (3) months after
the closing date should consider their application unsuccessful.
 Shortlisted candidates will be expected to attend selection interviews at a date, time, and location
that will be specified by SAHPRA.
 Applicants should note that pre-suitability checks will be conducted after they have been
shortlisted. The appointment of applicants will be subject to positive outcomes from these checks,
which include security clearance, verification of qualifications, criminal records, credit checks,
citizenship status, and work experience.
 SAHPRA is committed to being an equal opportunity employer. When filling vacant positions, the
entity will consider the principles outlined in Section 195(1)(i) of the Constitution of the Republic
of South Africa (1996) and the Employment Equity Act, 55 of 1998.
 SAHPRA intends to promote equity (race, gender, and disability) in line with the numeric targets in
our Employment Equity plan. We are committed to this plan when recruiting internally and
externally, with a policy to promote from the internal applicants where it is possible. Preference
will be given to suitably qualified individuals from previously disadvantaged groups. Applicants with
disabilities are encouraged to apply and indicate their disability status.
 SAHPRA reserves the right not to make any appointment(s) to the advertised post(s).
 SAHPRA adheres to the provisions of the Protection of Personal Information Act (POPIA), 4 of 2013.
Therefore, CVs will not be returned, as the personal information you provide will be used solely for
recruitment purposes, specifically for the position or vacancy you have applied for. If your
application is unsuccessful, your personal information will be retained for internal audit purposes.
 Applications should be submitted through the SAHPRA Website Online Portal:
https://www.sahpra.org.za/vacancies.
 For enquiries: Please contact Mr M Mokone, HR Administrator, via email at
mohlamme.mokone@sahpra.org.za. NOTE: APPLICATIONS SUBMITTED TO THIS EMAIL ADDRESS
WILL NOT BE CONSIDERED AS PART OF THE RECRUITMENT PROCESS.
 The closing date is 26 March 2026 at 16:00.

We wish you all the best with your applications