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Finance Administrator / Personal Assistant
Job Description
Operating within a family office environment, this part-time, remote role is essential for ensuring seamless financial oversight and efficient day-to-day administrative coordination. Requiring 2 to 3 hours of dedicated support per day, the position offers exceptional micro-flexibility for a highly organised professional based in Cape Town. The successful candidate will act as a foundational support pillar, balancing precise accounting coordination with attentive personal and household administration.
Key Responsibilities
- Financial Administration & Oversight: Maintain accurate financial records, manage transaction categorisations, and execute regular reconciliations to ensure complete financial clarity for the estate.
- Accounting Coordination: Act as the primary liaison for accounting matters, preparing necessary documentation, managing invoices, tracking accounts payable/receivable, and coordinating directly with external accountants or tax practitioners.
- Personal Administrative Support: Oversee complex diary management, manage correspondence, handle travel arrangements, and execute ad-hoc administrative tasks to streamline the Principal’s professional and personal schedule.
- Household & Estate Assistance: Coordinate household logistics, liaise with domestic service providers, manage utility accounts, and oversee maintenance schedules to ensure the smooth continuous operation of private properties.
Requirements
Must be permanently based in Cape Town, Western Cape.
Proven experience tracking financial records, handling bookkeeping workflows, or working within a family office, high-net-worth individual (HNWI) environment, or executive support capacity.
Minimum of 5 years of experience handling finance-related administration or executive assistant duties.
Outstanding organisational aptitude, strict adherence to confidentiality, strong attention to numbers, and the ability to work independently with minimal supervision.
Prior professional experience working within the investment and finance sector.
A relevant certification or diploma in Administration, Bookkeeping, or Finance.
Experience coordinating household logistics or estate management workflows.
Required Software Skills:
- Xero
- Microsoft Excel
- Microsoft Office
- Microsoft SharePoint
- Google Docs
Benefits
2-3 hours a day
Remote (With the prerequisite of being based in Cape Town for localised context and occasional requirements).
Click here to apply
Fractional Finance Manager
Job Description
This is a remote position.
An EdTech entity is looking for a Fractional Finance Manager to support its scaling operations in a fully remote and flexible capacity, approximately 15 hours per month. Positioned within a lean, virtual environment, this role is critical for ensuring robust financial health by leveraging modern cloud-based tools and providing high-level independent support to the leadership team.
Key Responsibilities
Financial Oversight & Reporting: Execute full-function monthly bookkeeping and reconciliations, ensuring accurate reporting up to the balance sheet level.
Compliance Management: Manage all SARS e-filing submissions, including VAT returns, and ensure full compliance with South African tax legislation and COIDA annual return requirements.
Payroll & Treasury: Oversee the monthly payroll processing for a small team and manage the secure loading of bank payments.
Annual Financial Preparation: Lead the preparation of annual financial statements, ensuring adherence to relevant accounting standards.
Process Optimisation: Support a lean start-up model through the smart deployment and implementation of cloud-based accounting systems and integrated online tools.
Requirements
- Experience: A minimum of 5 years’ experience in a finance lead or management role, specifically within an SME or start-up environment.
- Technical Expertise: Proven track record in preparing financial statements and a deep understanding of South African tax laws.
- Remote Capability: Demonstrated ability to work independently and effectively in a virtual, high-output setting.
Preferred Qualifications
- Bachelor’s Degree in Finance, Accounting, or a related field.
- Professional registration (e.g., SAIPA or AGA(SA)) is advantageous.
- Experience within the education or technology sectors.
Required Software Skills
- Advanced Microsoft Excel.
- SARS e-Filing.
- Cloud-based Accounting Systems (e.g., Xero, Sage One, or Zoho Books).
- Online Collaboration Tools (e.g., Slack, Google Workspace, or Trello).
Benefits
- A fractional, part-time arrangement designed to offer autonomy and work-life balance.
- Join an evolving EdTech firm that values the smart application of technology over traditional manual processes.
- Opportunity to influence the financial architecture of a scaling organisation.
Click here to apply
Lead Generator & Sales Support
Job Description
This is a remote position.
Our client, a premium supplier of high-end bathroom fittings and luxury tiles, catering to sophisticated residential and commercial projects is seeking a polished, articulate, and organized Lead Generator & Sales Support Assistant to maintain their momentum with key industry stakeholders. This is a fully remote, part-time role (10 hours per week) designed for a proactive communicator who understands the nuances of the luxury design market.
Your primary focus is to breathe life into our existing CRM data and ensure our brand remains top-of-mind for industry professionals.
Responsibilities:-
· Systematically follow up on existing leads and “warm” opportunities within the CRM.
· Conduct professional outbound calls to Architects, Interior Designers, and Property Developers.
· Meticulously update client records, upload relevant documents, and log detailed notes to ensure the sales pipeline is accurate.
Requirements
To succeed in this role, you must be comfortable navigating conversations with high-level decision-makers in the design world.
· You possess a sophisticated phone manner—confident, persuasive, yet never “pushy.”
· Previous experience in luxury retail, architecture, or the construction sector would be an added advantage
· You are disciplined with CRM Knowledge (Microsoft Dynamics, Salesforce, HubSpot, or similar) and comfortable working independently in a remote environment.
Click here to apply
We wish you all the best with your applications
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