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Personal Assistant
Job Description
This is a remote position.
A dedicated Jewish community organisation is seeking a tech-savvy and highly organised Virtual Assistant to provide essential administrative and digital systems support on a part-time freelance basis. Operating fully remotely for 10 to 12 hours per week, the successful independent contractor will collaborate with executive leadership to streamline administrative workflows, maintain data integrity, and support community outreach initiatives. This position is ideal for an agile, self-disciplined professional who excels at digital multi-tasking, managing cloud-based workspaces, and maintaining an impactful online presence through efficient website management.
The successful candidate will be expected to respect and uphold the Jewish ethos, values, and workplace practices of the organisation.
Key Responsibilities
- Executive Administration: Support leadership with managing digital communications, email tracking, diary scheduling, and organizing documentation.
- Website Management: Update web content, publish blogs, and ensure the organisation’s public platform remains current and visually engaging using Wix.
- Cloud Collaboration & Data Control: Organize and maintain internal filing systems, shared documents, and trackers within Google Workspace (Drive, Docs, Sheets, and Forms).
- CRM Database Administration: Assist with timely data entry, logging stakeholder interactions, and extracting standard operational reports using the Salesforce CRM database.
- Digital Communications: Implement elements of the organisation’s communication plan by scheduling updates across active social media channels and distributing digital newsletters.
- Event Coordination Support: Provide administrative tracking and preparation assistance for upcoming community programmes, including managing volunteer schedules and deploying post-event feedback surveys
Requirements
- Minimum of 1–2 years of experience in a virtual assistant, remote administrator, or digital support role—ideally within a non-profit, charity, or community trust setting.
- Strong written and verbal communication skills with an excellent, professional command of English.
- Reliable, independent remote working infrastructure, including a personal computer, stable high-speed internet, and an operational power backup solution.
- Excellent organisational capabilities with a proven ability to complete tasks accurately under minimal day-to-day supervision.
- Absolute professional discretion and a strong understanding of GDPR data privacy requirements.
- Registered (or willing to register) as self-employed and responsible for handling independent tax and insurance returns.
Preferred Qualifications
- Formal certification or diploma in Business Administration, Digital Marketing, or Information Technology.
- Prior experience working directly with non-profit organisations or charity compliance frameworks.
Required Software Skills
- Google Workspace (Advanced proficiency in Drive, Docs, Sheets, and Calendar).
- Wix (Competency in basic website editing, content updates, and page layout adjustments).
- Salesforce CRM (Familiarity with data entry and basic report generation).
- Social Media Interfaces (specifically Facebook and X/Twitter management tools).
Benefits
- Exceptional calendar flexibility with an asynchronous, delivery-focused remote workflow.
- Opportunity to gain valuable experience supporting a meaningful, community-centric organisation.
- Collaborative, low-friction alignment with executive leadership.
Work Type and Location
- Remote (Work from home, with operational alignment to standard business hours).
Employment Type
- Part-time, Independent Contractor (10 to 12 hours per week).
Click here to apply
Executive Assistant
Job Description
This is a remote position.
Positioned alongside an Independent Economic Strategist, Media Host, and Public Speaker, this remote micro-contract role requires a highly sophisticated, finance-literate Executive Assistant to drive operational and media workflow efficiency. Operating strictly for 10 hours per week, the position is critical for managing elite client onboarding, coordinating high-profile media and event production logistics, and overseeing corporate restructuring and tax compliance.
Key Responsibilities
- Client Liaison & Onboarding: Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings.
- Corporate Restructuring & Tax Management: Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities.
- Ongoing Financial Administration: Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance.
- Media & Event Procurement: Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background.
- Inbox & Calendar Coordination: Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal’s preferences.
- Branding & Production Logistics: Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink).
Requirements
- Corporate & Media Literacy: Outstanding written and verbal communication skills, with the professional presence required to manage high-level corporate, finance, and media stakeholders.
- Advanced Financial & Administrative Acumen: Strong foundational knowledge of corporate administration, with proven experience dealing directly with tier-one accounting firms (e.g., BDO) on compliance, company closures, and tax cleanups.
- Procurement & Vetting Skills: A sharp eye for talent and capabilities, with the ability to independently vet creative and digital marketing professionals within a corporate/financial context.
- Elite Efficiency: A proven track record of operating as a high-output, self-directed virtual assistant capable of executing multi-faceted corporate and creative tasks within a strict 5-hour weekly allocation.
- Systematic Oversight: High organizational capability to manage synchronized inbox consolidation, calendar overlays, and structured administrative updates.
Preferred Qualifications
- Prior experience supporting a Media Personality, Public Speaker, Fund Manager, or C-suite Economist.
- Existing network or familiarity with premium corporate print and production vendors in South Africa.
- Based in or closely connected to the Cape Town corporate and creative ecosystem.
Required Software Skills
- Advanced Inbox Consolidation & Calendar Management tools (Google Workspace / Microsoft 365)
- Financial Expense Tracking & Invoicing Software
- Digital Communication and Virtual Meeting Platforms (Zoom / MS Teams)
- Ideally a Macbook which will aid in better working collaboration
Benefits & Culture
- High-profile exposure to the intersection of economic strategy, mainstream media production, and public speaking workflows.
- Premium flexibility—designed specifically for a top-tier, structured virtual assistant or independent contractor who thrives on high-level administrative variety.
- Direct collaboration with a prominent industry leader, emphasizing modern, highly streamlined corporate workflows.
Employment Type
- Part-time Independent Contractor (5 hours per week)
Click here to apply
Executive Assistant to CEO
Job Description
Are you a highly organised, proactive professional with a keen eye for detail? We are seeking a part-time Executive Assistant to provide crucial administrative support for a coach and high profile facilitator for approximately 2 hours per day. This role is perfect for a self-starter who thrives on managing a variety of tasks efficiently and independently. The role also includes content writing and LinkedIn management. We require an EA with top notch AI skills who can calendar manage and coordinate travel arrangements.
This is a remote, part-time position requiring approximately 2 hours of work per day, will grow from these hours. Your primary responsibilities will include:
- Preparing and sending quotes and invoices
- LinkedIn management and content writing
- Need latest AI skills
- Able to multi-task
- Show discretion, dealing with confidential information and high profile clients
- Managing the calendar and scheduling appointments
- Drafting and responding to emails
- Handling basic design tasks using Canva
- General administrative support
- Project coordination
Requirements
- 5+ years’ Executive Assistant experience
- Excellent written and verbal communication abilities
- Reliable self-starter, able to work autonomously and manage your time effectively
- Previous experience working with a coach, facilitator, or in a community-focused role is highly preferred
- Attention to detail essential
- Content writing skills
- Be CEOs right hand
- Event coordination experience an advantage
- LinkedIn digital marketing
- Excellent admin skills
- Proficiency in calendar management and email
- Experience with Canva
- Tech savvy on AI tools
- Full home office set
- The role is remote with a monthly meeting in Johannesburg
Benefits
2 hours a day and will grow from here
The role is mostly remote with very occasional meetings in Midrand area.
Exciting projects
Click here to apply
Part-time Remote Personal Assistant
Job Description
This is a remote position.
Positioned within a scaling executive coaching and fundraising consultancy, this role is critical for driving operational flow, high-level administrative precision, and seamless project management. Operating as a proactive and tech-savvy business partner to a busy principal, the successful candidate will manage complex client schedules, automate digital workflows, and coordinate regional travel. This part-time, remote position for 5 – 7 hours per week requires an autonomous professional capable of providing firm accountability support while leveraging modern AI tools to maximise practice efficiency.
Key Responsibilities
- Complex Calendar & Schedule Management: Take full ownership of a diverse coaching diary comprising 24 active clients. Coordinate 1:1 sessions, group coaching, and multi-location team away days across both remote and in-person environments.
- Booking System Automation: Optimise and oversee Calendly configurations, ensuring precise buffer times, cross-continental timezone alignments, and automated client reminder sequences run without interruption.
- Technical Workarounds & Security Navigation: Navigate unique client-side scheduling constraints, implementing creative workarounds (such as remote access configurations and alternative reminder tracks) for an in-house charity client utilising strict two-factor authentication (2FA) protocols.
- Workflow Optimisation & Project Management: Build out, refine, and maintain operational pipelines and coaching inquiries within ClickUp. Create automated task flows to streamline daily consult operations and minimise administrative friction.
- Executive Accountability Partnering: Act as a gentle but firm accountability partner to the principal, actively monitoring operational deadlines, chasing upcoming deliverables, and ensuring coaching practice tasks stay strictly on track.
- Travel Coordination: Research, coordinate, and prepare monthly travel itineraries between Devon and London (1–2 times per month), identifying optimal routes using the Great Western Railway (GWR) application and presenting concise options for executive sign-off.
- Content Scheduling & Communication Support: Execute a structured weekly LinkedIn posting schedule (1–2 posts per week), focusing on the mechanics of scheduling, consistency tracking, and performance visibility.
- Correspondence Drafting: Leverage advanced generative AI platforms to draft, polish, and manage professional email correspondence and client-facing documentation.
- High-Responsiveness Communication: Maintain a highly responsive, fluid communication loop with the principal via WhatsApp to manage urgent, real-time day-to-day scheduling adaptations.
Requirements
- Minimum of 3+ years of proven Virtual Assistant experience supporting independent professionals, directors, or consultancies.
- Demonstrated track record managing highly complex diaries, automated booking pipelines, multi-location workflows, and multi-party reminders.
- Hands-on experience architecting tasks, pipelines, and automated workflows within digital project management environments.
- Practical familiarity with managing, staging, and scheduling professional content posts on professional networking platforms.
- Ability to work completely autonomously, think ahead, and hold an executive accountable to deadlines.
- Absolute requirement to work standard UK hours (Monday to Thursday, 09:00 to 16:30 UK time / 10:00 to 17:30 South African time).
Preferred Qualifications
- Prior experience supporting professional coaches, facilitators, or fundraising consultants.
- Experience navigating corporate or charity IT security frameworks (e.g., 2FA environments).
Required Software Skills
- ClickUp (or equivalent advanced project management systems)
- Calendly
- Claude Pro (or similar Generative AI productivity tools)
- LinkedIn (Content scheduling functionality)
- WhatsApp Desktop
- Great Western Railway (GWR) app or similar travel booking software
Benefits
- Fully remote work flexibility, allowing you to operate from any distraction-free home office setup in South African time zones.
- A highly communicative, collaborative, and modern entrepreneurial environment that values tech-forward solutions.
Work Type & Location
- Location Type: 100% Remote
- Target Hours: Monday to Thursday, 09:00 to 16:30 UK time (approximately 5-7 hours per week).
Employment Type
- Part-time Contract (with a long-term view to permanent operational partnership based on performance alignment).
Click here to apply
Graphic Designer
Job Description
This is a remote position.
This flexible, remote, high-impact role is positioned within an established consulting organisation, requiring dedicated visual expertise to elevate its brand presence. Managing the daily creative output, the successful candidate will transform conceptual briefs into polished collateral that drives clear stakeholder communication and engagement. This position will initially start with approximately 5 hours per week, which can increase in time.
Key Responsibilities
- Collateral Creation: Design, format, and produce high-quality digital and print materials, including promotional flyers, brochures, and internal communication assets.
- Brand Alignment: Maintain visual consistency across all touchpoints, ensuring internal threads, announcements, and external communications align perfectly with corporate brand guidelines.
- Stakeholder Collaboration: Interface effectively with internal teams to interpret design briefs, implement feedback swiftly, and deliver assets under tight daily turnarounds.
Requirements
- Experience: Proven professional track record as a Graphic Designer, with a strong portfolio showcasing diverse print and digital design assets.
- Core Competencies: Exceptional eye for typography, layout, and colour theory, alongside strong time-management skills to handle daily micro-deliveries.
- Communication: Excellent verbal and written communication skills to interpret brief requirements accurately.
Preferred Qualifications
- Tertiary qualification in Graphic Design, Visual Communication, or a closely related creative field.
Required Software Skills
- Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- Canva
Click here to apply
Fractional Chief Marketing Officer
Job Description
A premier cloud consultancy is seeking a strategic and agile remote Fractional CMO for 20 hours a week, to be based remote in Johannesburg. This role focuses on defining, driving, and executing an overarching marketing strategy. The position supports business growth by establishing scalable lead-generation engines and elevating brand presence across target markets. Acting as a trusted advisor to the executive team, the successful candidate ensures all marketing initiatives align directly with commercial business objectives.
Collaborating with internal technical leadership and external partners, this role is designed for a highly data-driven professional capable of translating complex cloud capabilities into compelling, market-facing content. The environment requires a specialist who can seamlessly transition into a collaborative, high-output setting to deliver immediate strategic value and provide direct mentorship to marketing resources.
Key Responsibilities:
- Marketing Strategy & Leadership: Develop and execute a comprehensive, high-growth marketing strategy; define brand positioning, value propositions, and messaging frameworks; provide strategic oversight and mentorship to internal marketing resources or external agencies.
- Demand Generation & Growth Marketing: Design and oversee data-driven lead generation and account-based marketing (ABM) campaigns to fuel the sales pipeline; optimise the digital marketing mix across multiple channels to increase inbound lead flow.
- Brand Building & Corporate Communications: Elevate corporate brand presence through strategic content marketing, thought leadership pieces, public relations, and social media campaigns; oversee the corporate website to ensure high performance for client acquisition and employer branding; enforce consistent messaging across all corporate touchpoints.
- Events & Content Strategy: Conceptualise and drive high-impact marketing initiatives including webinars, industry events, round tables, and whitepaper launches; collaborate with internal technical leadership to translate complex capabilities into market-facing content.
- Performance Tracking & Analytics: Establish, monitor, and report on key marketing KPIs (including CAC, MQLs, pipeline contribution, and ROMI) to provide regular strategic insights to the executive committee.
- Market & Competitive Analysis: Monitor B2B technology trends, shifting buyer personas, and competitive movements within the cloud ecosystem to continuously refine marketing tactics.
Requirements
- Minimum of a Bachelor’s degree in Marketing, Business Administration, or a related field is required.
- Master’s degree or MBA is desirable.
- Proven track record as a CMO, VP of Marketing, or Head of Marketing.
- Experience within the B2B technology, cloud consulting, or SaaS sectors.
- Demonstrated success in building corporate brand awareness and scaling lead-generation engines.
- Deep understanding of the technology sector, digital transformation trends, and B2B buyer journeys.
- Strong command of digital marketing strategies, content production, PR, and event management.
- Highly data-driven with strong problem-solving capabilities and superior presentation, storytelling, and interpersonal skills.
- Proficient in modern marketing stacks (HubSpot, Salesforce, Google Analytics, and marketing automation tools).
Benefits
Remote work but must be based in Johannesburg for occasional meetings.
Click here to apply
Commercial Contracts & Business Development Specialist
Job Description
This is a remote position.
Operating as an extension of senior management in an established energy company, this remote part-time opportunity requires a highly capable professional to take ownership of critical commercial, contractual, and market growth strategies. Working approximately 3–4 hours per day initially, with flexibility to adjust hours in the future by mutual agreement, the position balances strategic autonomy with independent decision-making.
The role is focused on driving operational and commercial excellence by managing contract lifecycles and mitigating commercial risks within business agreements. Simultaneously, it champions business development and customer engagement initiatives to identify new opportunities and implement scalable growth strategies.
This remote position offers a strategic, high-impact environment where sound judgement and practical problem-solving directly influence organisational trajectory. It is an explicitly commercial and strategic role rather than an administrative one.
Key Responsibilities
- Contract Management: Review, negotiate, implement, and manage commercial contracts and business agreements to mitigate risks and safeguard organisational interests.
- Market Development: Identify and develop new market opportunities to expand the business footprint and drive strategic growth.
- Customer Engagement: Cultivate and manage critical client relationships to strengthen commercial awareness and market positioning.
- Strategy Execution: Formulate and execute robust business growth strategies in alignment with corporate objectives.
- Strategic Autonomy: Serve as an independent extension of senior management, accepting responsibility for high-level commercial and contractual decisions.
Requirements
- Professional Experience: Proven track record working within medium-sized or large organisations with direct exposure to commercial contracts and business agreements.
- Commercial Acumen: Strong experience in sales, market development, and executing successful business growth strategies.
- Education: A tertiary qualification in Engineering, Chemistry, Accounting, Law, or a relevant commercial or technical discipline.
- Core Capabilities: Deep understanding of commercial risk, contractual obligations, and exceptional negotiation and communication skills.
- Attributes: Highly independent, analytical, and comfortable making decisions and accepting significant responsibility.
Benefits
Remote
Part-time, 3-4 hours a day
Click here to apply
Commercial Contracts & Business Development Specialist
Job Description
This is a remote position.
Operating as an extension of senior management in an established energy company, this remote part-time opportunity requires a highly capable professional to take ownership of critical commercial, contractual, and market growth strategies. Working approximately 3–4 hours per day initially, with flexibility to adjust hours in the future by mutual agreement, the position balances strategic autonomy with independent decision-making.
The role is focused on driving operational and commercial excellence by managing contract lifecycles and mitigating commercial risks within business agreements. Simultaneously, it champions business development and customer engagement initiatives to identify new opportunities and implement scalable growth strategies.
This remote position offers a strategic, high-impact environment where sound judgement and practical problem-solving directly influence organisational trajectory. It is an explicitly commercial and strategic role rather than an administrative one.
Key Responsibilities
- Contract Management: Review, negotiate, implement, and manage commercial contracts and business agreements to mitigate risks and safeguard organisational interests.
- Market Development: Identify and develop new market opportunities to expand the business footprint and drive strategic growth.
- Customer Engagement: Cultivate and manage critical client relationships to strengthen commercial awareness and market positioning.
- Strategy Execution: Formulate and execute robust business growth strategies in alignment with corporate objectives.
- Strategic Autonomy: Serve as an independent extension of senior management, accepting responsibility for high-level commercial and contractual decisions.
Requirements
- Professional Experience: Proven track record working within medium-sized or large organisations with direct exposure to commercial contracts and business agreements.
- Commercial Acumen: Strong experience in sales, market development, and executing successful business growth strategies.
- Education: A tertiary qualification in Engineering, Chemistry, Accounting, Law, or a relevant commercial or technical discipline.
- Core Capabilities: Deep understanding of commercial risk, contractual obligations, and exceptional negotiation and communication skills.
- Attributes: Highly independent, analytical, and comfortable making decisions and accepting significant responsibility.
Benefits
Remote
Part-time, 3-4 hours a day
Click here to apply
Part-time Deal Operations Coordinator
Job Description
This is a remote position.
Operating within an evolving entrepreneurial environment focused on mid-market business acquisitions, this long-term remote role is critical for bringing systematic order to complex transaction pipelines. Part-time hours of approximately 15–20 hours per week are required initially, offering excellent flexibility for a highly structured professional looking to make a measurable operational impact. The successful incumbent will act as the central coordinator, managing executive support, CRM administration, and contract tracking to ensure no commercial opportunity falls through the cracks. This is a fully remote role and the candidate must be willing to work between 2:30pm – 6:30pm with some flexibility.
Key Responsibilities
- Pipeline Management: Review and organise inbound business opportunities, tracking targets systematically through various evaluation stages to ensure efficient pipeline progression.
- CRM Administration: Maintain data accuracy within the CRM ecosystem, updating records, tracking outreach communications, and generating activity summaries.
- Document & Contract Coordination: Manage confidentiality agreements, cross-reference incoming documents against standard templates, and track signature statuses.
- Executive Project Support: Prepare comprehensive meeting briefs, coordinate follow-up schedules, assist with market research, and monitor ongoing action items.
- Stakeholder Outreach: Support business development and relationship management with business owners, intermediaries, and investors by managing contact lists and drafting initial communications.
Requirements
- Proven experience successfully supporting executives, legal professionals, investors, or business owners who manage multiple projects simultaneously.
- Exceptional written and spoken English communication skills with a strong eye for detail.
- Demonstrated ability to manage competing priorities independently and proactively within a remote setup.
- High degree of professional discretion and confidentiality.
Preferred Qualifications
- Prior experience supporting international or US-based executives.
- Previous background in roles such as Executive Assistant, Operations Coordinator, Legal Secretary, or Transaction Coordinator.
- Document, contract, or project coordination experience.
Required Software Skills
- HubSpot CRM
- Cloud-based productivity suites (e.g., Google Workspace, Microsoft Office 365)
Benefits
Fully remote
Part-time hours of approximately 15–20 hours per week
Click here to apply
Part-time Financial Controller
Job Description
This is a remote position.
Operating at the strategic core of two evolving entities within the biotechnology and regenerative medicine space, this part-time, fully remote contract role requires 10 to 12 hours per week to establish structural order across day-to-day financial operations. Positioned directly alongside the Chief Executive Officer, the successful candidate will assume complete accountability for accounts receivable, payment runs, commission structures, and expense analytics, bridging the gap between internal operations and an external bookkeeper. This foundational role is designed for a self-directed, system-oriented finance professional capable of auditing current workflows, building robust Standard Operating Procedures (SOPs), and maintaining an impeccable financial function as both companies scale.
Key Responsibilities
- Debtors & Accounts Receivable Management: Direct the end-to-end invoicing architecture, track collections, execute monthly age analyses, and manage necessary payment escalations.
- Accounts Payable & Banking Portals: Take ownership of the centralised accounts payable inbox, prepare structured weekly payment runs, and process authorised payments directly through banking portals.
- Commission Architecture & Reconciliation: Systematically calculate, audit, and reconcile monthly sales team commission reports against commercial outcomes.
- Expense Management & Diagnostics: Oversee the collection, coding, and categorisation of corporate expenses within Xero, producing granular monthly analysis summaries broken down by operational category and individual.
- Bookkeeper Liaison & Executive Reporting: Act as the primary conduit to the external bookkeeper, compiling weekly cash flow summaries for the CEO and supporting the review of monthly management accounts.
- Financial Process Engineering: Audit existing administrative workflows, identify procedural gaps, and author the standard operating procedures and functional templates required to secure an institutional-grade finance department.
Requirements
- Proven Track Record: A minimum of 3+ years of dedicated experience within a financial administration, accounts, or bookkeeping-adjacent capacity.
- Xero Ecosystem Mastery: Advanced, hands-on proficiency in Xero, ensuring full operational capability from day one without training overhead.
- Ledger Autonomy: Demonstrable history of independently managing debtors and accounts payable lifecycles under minimal supervision.
- Operational Precision: High personal accountability, meticulous attention to detail, and a process-driven mindset that naturally addresses compliance gaps proactively.
- Discretion & Integrity: Absolute professional discretion appropriate for accessing highly sensitive financial frameworks and investor information across two distinct firms.
Preferred Qualifications
- Prior experience working inside life sciences, medical device distribution, or venture-capital-backed start-up environments.
- Practical knowledge of South African payroll frameworks, VAT regulations, and SARS compliance protocols.
- Foundational familiarity with Unleashed or similar cloud-based inventory/ERP software ecosystems.
Required Software Skills
- Xero (Advanced operational level)
- Unleashed (Inventory/ERP – Advantageous)
- Microsoft Excel / Google Sheets (Data analysis and commission modeling)
- Online Banking Portals (Payment run preparation)
Benefits
- High autonomy with flexible working hours organized around predictable weekly deliverables and deadlines.
- Direct access to the CEO with uninhibited visibility into the commercial progression of two high-growth organisations.
- The professional space to build accounting processes from the ground up and take complete structural ownership of them.
- Long-term potential to expand hours and scope as the scale of both entities increases.
Click here to apply
We wish you all the best with your applications
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