ADMINISTRATION CLERK

APPLICATIONS : Defence International Affairs Division, Private Bag X910, Pretoria, 0001 or may
be hand delivered at Armscor Building, Corner Nossob and Boeing Street,
Erasmuskloof, Pretoria or email to diadiv@dod.mil.za

CLOSING DATE : 31 July 2026 at 16h00 (Applications received after the closing date and faxed
copies will not be considered).

NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan. Applications must
be submitted on the prescribed form Z83 (obtainable from any Public Service
Department office, i.e., effective 01 January 2021, or on the DPSA website link:
https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received
using an incorrect application employment form Z83, it will be disqualified,
which must be originally signed and dated by the applicant and which must be
accompanied by a detailed CV only (with full particulars of the applicant’s
training, qualifications, competencies, knowledge & experience). Only
shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the
interview, which should not be older than six months. Failure to comply with the
above instructions will result in applications being disqualified. Applicants
applying for more than one post must submit a separate form Z83 (as well as
the documentation mentioned above) in respect of each post being applied for.
If an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same application form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. The level of
appointments is dependent upon, qualifications, relevant experience and
research output. All shortlisted candidates, including SMS, shall undertake two
pre-entry assessments. One must be a practical exercise, and the other must
be an Integrity (Ethical Conduct) Assessment. Selection panels shall score
both technical exercises as an additional criterion in the interview process. All
shortlisted candidates for SMS posts will be subjected to a technical exercise
and interview. Following the technical exercise and interview, a maximum of
three (3) SMS candidates will undergo psychometric assessments to assess
cognitive capabilities, behavioural preference, emotional intelligence, and
integrity. The competency assessment will be limited to successful candidates
in the interview process only. Shortlisted candidates will be subjected to a
personnel suitability checks (pre-employment screening) which may include
social media profiles checks. A successful candidate will have to undergo a full
security vetting while in the employ of the department, and a negative outcome
shall nullify the employment contract. Failure to submit the required documents
will result in your application not being considered. Successful candidates will
be required to disclose their financial interests within one (1) month of
appointment. Applicants who do not receive confirmation or feedback within 3
(three) months after the closing date should consider their application
unsuccessful. Due to the large volume of responses anticipated, receipt of
applications will not be acknowledged, and correspondence will be limited to
short-listed candidates only. For more information on the job description(s)
please contact the person indicated in the post details. Successful candidates
will be appointed on probation for a period of twelve (12) months in terms of
the prescribed rules.

POST 25/14 : ADMINISTRATION CLERK REF NO: DIA/23/25/26

SALARY : R237 453 – R279 708 per annum (Level 05)
CENTRE : Armscor Building, Erasmuskloof, Pretoria

REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. No experience required. Special
requirements (Skills needed): Computer literate (MS Word, Excel and
PowerPoint). Ability to communicate effectively (written and verbal). Analytical,
Problem solving skills, Co-ordination, Planning and Organising skills. Good
interpersonal skills. Ability to work in a team and independently. Basic
knowledge of PMFA and treasury regulations regarding procurement and
expenditure control.

DUTIES : Render general clerical support services such as; record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain filing system of the office. Type letters and/or other
correspondence when required. Keep and maintain incoming and outgoing
document register of the office. Provide supply chain clerical support services;
liaise with internal and external stakeholders in relation to procurement of
goods and services. Obtain quotations and complete procurement forms to
purchase office supplies. Control office stationery stock. Keep and maintain
asset register of the Division. Provide personnel administration clerical support
service; maintain leave register. Keep and maintain personnel records and
attendance register. Arrange travelling and accommodation. Provide financial
administration support service; capture and update expenditure. Check
correctness of subsistence and travel claims of officials and submit for
approval. Handle telephone accounts and petty cash.

ENQUIRIES : Mr T.E. Bogopane Tel No: (012) 355 5435, Mr M.W. Senama Tel No: (012) 355
5761

We wish you all the best with your applications