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Provincial Administrator

Job Details

DivisionOffice Of the Executive Manager – ProvincesBusiness UnitFreestateMinimum experience

AssociateCompany primary industryEducation ManagementJob functional area

EducationSalaryR300 901 – R379 709 per annum

Job Description

Location: Free State Provincial Office
Division: Provinces
Organisation: HWSETA
Employment Type: Permanent
Salary: R300 901 – R379 709 per annum (Cost to Company)

Job Purpose

The HWSETA is seeking to appoint a Provincial Administrator to provide administrative, operational and stakeholder support within the Free State Provincial Office. The successful candidate will be responsible for coordinating administrative processes, maintaining records, supporting programme implementation, assisting stakeholders, and ensuring efficient office operations in line with organisational policies and service delivery standard.

Minimum Requirements

Education

National Diploma in Office Administration/Technology, Business Administration, Public Management or an equivalent qualification.

Experience

2 to 3 years’ experience in Office Administration or a related field.

Key Responsibility Areas

1. Administrative Support

Provide administrative support to the Provincial Office.
Prepare correspondence, reports, presentations and meeting documentation.
Maintain efficient filing and record management systems.
Manage incoming and outgoing correspondence.
Coordinate meetings, workshops and stakeholder engagements.
Ensure effective office administration and document control.

2. Programme Administration

Support the implementation of learning programmes and other HWSETA initiatives.
Assist with the coordination of workshops, site visits and stakeholder events.
Maintain accurate programme records and databases.
Monitor submission and tracking of required documentation.

3. Stakeholder Support

Respond to stakeholder enquiries and provide administrative assistance.
Assist employers, training providers and stakeholders with administrative processes.
Ensure excellent customer service and timely communication.
Escalate unresolved queries where necessary.

4. Records and Information Management

Maintain electronic and manual filing systems.
Ensure accurate capturing and safekeeping of documents.
Support compliance with information management and record-keeping requirements.
Prepare reports and statistical information as required.

5. Corporate Services Support

Implement and adhere to organisational policies and procedures.
Assist with procurement, asset control and logistical arrangements.
Support travel and accommodation arrangements where required.
Assist with office planning, reporting and operational activities.

6. Marketing and Stakeholder Engagement

Support career exhibitions, advocacy initiatives and marketing activities.
Assist with stakeholder communication and awareness campaigns.
Promote positive stakeholder relations and customer satisfaction.

7. Service Delivery Standards

Ensure timely responses to telephone and email enquiries.
Acknowledge receipt of submitted documentation within prescribed timelines.
Maintain professional service delivery standards in all stakeholder interactions.

Key Competencies

Office Administration
Report Writing
Records Management
Customer Service Orientation
Communication Skills
Planning and Organising
Computer Literacy (MS Office)
Attention to Detail
Time Management
Teamwork and Collaboration
Problem Solving

Application Requirements

Applicants are required to submit the following documents:

A comprehensive and updated Curriculum Vitae (CV).
Certified copy of South African Identity Document.
Certified copies of all qualifications, including Matric and tertiary qualifications.
Certified copy of driver’s licence (where applicable).
Application of Employment form.

All certified copies must not be older than Three (3) months from the closing date of the advertisement.

The appointment will be made in line with the HWSETA’s Employment Equity (EE) Plan and applicable EE targets, with preference given to suitably qualified candidates who contribute to the achievement of the organisation’s transformation objectives.

If you do not receive feedback within four (4) weeks after the closing date, please consider your application unsuccessful.

Click here to apply

Learning Programme Manager

Job Description

Location: Head Office, Bedfordview
Division: Skills Development Planning (SDP)
Organisation: HWSETA
Employment Type: Permanent
Salary: R1 207 723 – R1 579 050 per annum (Cost to Company)

Job Purpose

The HWSETA is seeking to appoint a Learning Programme Manager to develop and monitor the implementation of operational plans for the Learning Programmes sub-division (Discretionary Grants) to achieve targets and performance requirements as outlined in the Sector Skills Plan (SSP), Annual Performance Plan (APP), Service Level Agreement (SLA) and Strategic Skills Sector Plan (SSSP). The incumbent will also provide support and capacity building to provincial personnel.

Minimum Requirements

Education:

Matric / Grade 12.
Three-year Bachelor’s Degree with Honours in Project Management, Business Administration or a related qualification.

Experience:

6 to 8 years’ experience in a project management environment.
4 to 6 years management experience within a national or regional environment.
Broad understanding of the SETA environment.
Experience in working with and manipulating large datasets and applicable software.

Additional Requirements:

Valid Code 08 Driver’s Licence.
Own vehicle.

Key Responsibility Areas

1. Policy Planning and Implementation

Develop and oversee the implementation of operational plans to achieve divisional and organisational targets.
Advise management, committees, and stakeholders on trends and developments impacting the discretionary grants environment.
Review, develop and improve policies, systems, procedures, templates, and operational processes.
Conduct research and benchmarking on national and international best practices.
Ensure alignment and collaboration across divisions.
Review and update discretionary grant policies and guidelines.
Build capacity within the Learning Programmes sub-division and provincial offices.

2. Project Design, Leadership and Management

Lead the planning, development and implementation of learning programme projects.
Collaborate with Provincial Managers on project planning, employer approvals and budget allocation processes.
Oversee the evaluation of proposals and recommendations for funding approvals.
Design and manage Expressions of Interest (EOIs), Requests for Quotations and employer participation initiatives.
Oversee Memorandums of Agreement and project implementation plans.
Monitor programme performance and project deliverables across provinces.
Provide strategic direction and support to project teams and provincial personnel.
Recommend interventions and corrective actions to improve programme performance.

3. Registration and Certification

Manage the registration and implementation of Learnership Programmes.
Facilitate qualification registrations with the Department of Higher Education and Training.
Facilitate trade certificate certification processes with QCTO and NAMB.

4. Quality Assurance, Monitoring and Evaluation

Ensure site validations are conducted prior to programme implementation.
Monitor compliance and quality assurance standards.
Identify and manage project risks and report findings.
Develop monitoring and evaluation systems and procedures.
Facilitate internal audit processes within the sub-division.

5. Funding Allocation Management

Develop and manage funding models and agreements.
Manage tranche payment administration for national and large-scale projects.
Monitor programme budgets and grant disbursements.
Review budget variance, audit and compliance reports.
Review monthly project reports and final payment requests.

6. Stakeholder Engagement

Provide guidance and support to stakeholders on Learning Programme initiatives.
Promote awareness of discretionary grant opportunities and learning programme interventions.
Facilitate workshops, forums and stakeholder engagements.
Manage strategic stakeholder relationships and contracts.
Identify sector skills needs and support workforce development initiatives.
Ensure sector-wide capacity building and knowledge sharing.

7. Reporting

Analyse and report on project performance against APP targets.
Consolidate and review provincial performance reports.
Prepare strategic, management and statutory reports.
Compile SQMR and Parliamentary reports.
Ensure compliance with reporting requirements and stakeholder expectations.

8. Human Resource Management

Coordinate and manage staff performance and deliverables.
Approve staff travel and leave.
Participate in recruitment and selection processes.
Conduct performance reviews and identify development needs.
Promote teamwork, coaching and employee development.

9. Financial Management

Develop and manage national and provincial budgets.
Monitor expenditure and ensure effective grant disbursement through provinces.
Ensure financial compliance and value-for-money principles are upheld.

Key Competencies

Project Management
Leadership and People Management
Strategic Planning and Organising
Stakeholder Engagement
Monitoring and Evaluation
Financial and Budget Management
Policy Development and Implementation
Reporting and Data Analysis
Problem Solving and Decision Making
Communication and Influencing Skills

Important Notice

Candidates who applied previously for the Learning Programme Manager position are encouraged to re-apply. Previous applications will not automatically be considered for this recruitment process.

Application Requirements

Applicants are required to submit the following documents:

A comprehensive and updated Curriculum Vitae (CV).
Certified copy of South African Identity Document.
Certified copies of all qualifications, including Matric and tertiary qualifications.
Certified copy of a valid driver’s licence (where applicable).
Application of employment form.

All certified copies must not be older than three (3) months from the closing date of the advertisement.

Employment Equity

If you do not receive feedback within four (4) weeks after the closing date, please consider your application unsuccessful.

Click here to apply

Employee Relations Specialist

Job Description

Location: Head Office, Bedfordview
Division: Corporate Services
Organisation: HWSETA
Employment Type: Fixed-Term Contract
Salary: Market related

Job Purpose

HWSETA is seeking to appoint an Employee Relations Specialist to maintain positive employee-employer relations, manage workplace conflict and disputes, provide specialist employee relations advice, and ensure that employment practices are fair, consistent, and compliant with labour legislation and organisational policies.

Minimum Requirements

Education

Matric / Grade 12.
Postgraduate qualification in Human Resources, Labour Relations or a related field.

Experience

5 to 8 years’ experience in Employee Relations or Labour Relations.
Experience in a unionised environment, collective bargaining, and exposure to CCMA and labour dispute processes will be advantageous.
Demonstrated experience in handling disciplinary matters, grievances, investigations, absenteeism, misconduct and performance-related matters.
Experience in an SOE or public-sector environment will be advantageous.

Knowledge Requirements

South African labour legislation including the Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), Employment Equity Act (EEA), Occupational Health and Safety Act (OHSA), and POPIA.
Disciplinary, grievance, incapacity, investigation and performance management procedures.
CCMA, bargaining council and labour dispute processes.
Trade union relations and collective bargaining.

Key Responsibility Areas

1. Employee Relations and Wellness Support

Handle employee grievances, complaints and workplace concerns.
Provide guidance to employees and managers on workplace policies and procedures.
Mediate and resolve workplace conflicts.
Facilitate referrals to Employee Assistance Programmes (EAPs) and wellness service providers where required.
Monitor employee relations trends relating to absenteeism, conflict, workplace stress and employee wellbeing.
Support employee wellness awareness initiatives and programmes.

2. Disciplinary Processes

Draft disciplinary charges and notices.
Conduct and coordinate disciplinary investigations.
Prepare documentation for disciplinary hearings.
Advise management on disciplinary procedures and corrective actions.
Ensure disciplinary processes are procedurally fair and compliant with legislation and policy.
Maintain accurate disciplinary records.

3. Grievances and Investigations

Investigate employee complaints and grievances.
Conduct workplace investigations and gather evidence.
Interview relevant parties and prepare investigation reports.
Recommend appropriate corrective actions.
Maintain confidentiality throughout investigation processes.

4. Labour Law and Policy Compliance

Ensure compliance with labour legislation, organisational policies and collective agreements.
Monitor legislative developments and advise management on labour-related matters.
Promote consistent application of policies, procedures and employment practices.

5. Performance and Attendance Management

Support managers in addressing poor performance, misconduct and absenteeism.
Assist with performance improvement processes.
Identify recurring employee relations issues and recommend interventions.

6. Management Advisory Services

Coach and support managers on employee relations matters.
Provide advice on disciplinary, grievance, incapacity, performance and termination processes.
Ensure consistent application of disciplinary codes and employment practices.

7. HR Administration and Reporting

Maintain confidential employee relations records and case files.
Monitor and track employee relations cases.
Compile and analyse employee relations reports and trends.
Provide recommendations to mitigate employee relations risks.

8. Labour Dispute Resolution and Representation

Coordinate matters involving the CCMA, bargaining councils, labour forums and Labour Court.
Prepare case documentation and represent or support the organisation during dispute resolution processes.
Liaise with legal representatives and relevant stakeholders.

9. Employee Engagement

Support employee engagement and change management initiatives.
Promote a positive workplace culture.
Identify workplace issues that may impact productivity and employee retention.
Support communication initiatives that enhance employee morale and engagement.

Key Competencies

Labour Relations and Employment Law
Conflict Resolution and Mediation
Investigation Skills
Dispute Resolution
Stakeholder Management
Communication and Interpersonal Skills
Decision Making and Problem Solving
Confidentiality and Integrity
Report Writing
Attention to Detail
Relationship Management

Application Requirements

Applicants are required to submit the following documents:

A comprehensive and updated Curriculum Vitae (CV).
Certified copy of South African Identity Document.
Certified copies of all qualifications, including Matric and tertiary qualifications.
Proof of professional registration (where applicable).

All certified copies must not be older than three (3) months from the closing date of the advertisement.

Employment Equity

HWSETA is an AA/EE Employer and reserves the right not to fill the position.

If you do not receive feedback within four (4) weeks after the closing date, please consider your application unsuccessful.

Click here to apply

Risk and Compliance Manager

Job Description

Location: Head Office, Bedfordview
Division: Office of the CEO
Organisation: HWSETA
Employment Type: Contract
Salary: Negotiable

Job Purpose

The HWSETA is seeking to appoint a Risk and Compliance Manager to lead and coordinate the organisation’s Enterprise Risk Management (ERM) and Compliance functions by developing, implementing and monitoring effective risk management and compliance frameworks, policies, systems and processes. The incumbent will provide management and governance structures with independent, objective and timely advice on material risks, regulatory compliance, internal controls and emerging threats that may affect the achievement of organisational objectives.

Minimum Requirements

Education

Matric / Grade 12.
Postgraduate qualification in Risk Management, Compliance, Governance, Auditing, Law or a related discipline.
An MBA or equivalent qualification will be an added advantage.

Professional Registration

Professional certification such as:

Certified Risk Management Professional (CRMP)
Certified Compliance Professional (CCP)
Certified Internal Auditor (CIA)
Certified Fraud Examiner (CFE)

or an equivalent certification will be advantageous.

Experience

5 to 8 years’ relevant experience in Risk Management, Compliance, Governance, Internal Audit or a related field.
At least 3 years’ experience in a management or supervisory capacity.
Experience in an SOE, public sector or highly regulated environment will be advantageous.
Demonstrated experience in implementing Enterprise Risk Management and Compliance Management Frameworks.
Experience in risk assessments, compliance monitoring and reporting.
Experience engaging with senior management and governance committees.
Experience with PFMA and Treasury Regulations will be advantageous.

Key Responsibility Areas

1. Enterprise Risk Management (ERM)

Develop, implement and continuously improve the Enterprise Risk Management Framework.
Coordinate enterprise-wide risk assessments.
Facilitate the identification, assessment and monitoring of strategic, operational, financial, reputational, technology and compliance risks.
Maintain and regularly update the organisational risk register.
Monitor risk treatment plans and mitigation measures.
Develop and monitor Key Risk Indicators (KRIs).
Provide management with proactive advice on emerging and material risks.

2. Strategic Risk Management

Align risk management activities with the Corporate Plan, APP and business plans.
Assess risks that may impact strategic objectives.
Provide risk input into strategic planning, projects and organisational initiatives.
Monitor external developments that may affect the organisation.

3. Compliance Management

Develop, implement and maintain the Compliance Management Framework.
Maintain the legal and regulatory obligations register.
Conduct compliance assessments across business units.
Monitor compliance with applicable legislation, regulations, policies and governance requirements.
Report non-compliance and recommend corrective actions.
Develop and monitor compliance improvement plans.
Promote a culture of ethics and regulatory compliance.

4. Legislative and Regulatory Monitoring

Monitor legislative, regulatory and governance developments.
Assess the impact of legislative changes on organisational operations.
Coordinate the implementation of regulatory requirements.
Maintain evidence of compliance for audit and governance purposes.

5. Risk and Compliance Reporting

Prepare risk and compliance reports for management and governance structures.
Report to EXCO, Audit and Risk Committee and Board structures.
Escalate material risks, compliance breaches and control weaknesses.
Develop dashboards and management information to support decision-making.

6. Internal Controls and Assurance

Support management in strengthening internal controls.
Coordinate engagements with External Audit and other assurance providers.
Contribute to integrated assurance initiatives.
Monitor implementation of corrective actions arising from audits and reviews.
Identify recurring control deficiencies and recommend improvements.

7. Fraud and Corruption Risk Management

Coordinate fraud and corruption risk assessments.
Monitor fraud and corruption risks and controls.
Support fraud prevention and detection initiatives.
Promote awareness of unethical conduct and fraud risks.
Escalate and manage identified fraud risks.

8. Business Continuity and Resilience

Coordinate the Business Continuity Management Framework.
Facilitate Business Impact Assessments.
Ensure Business Continuity Plans are in place for critical business processes.
Coordinate business continuity testing and reviews.
Monitor corrective actions arising from business continuity exercises.

9. Governance and Policy Compliance

Provide risk and compliance input into organisational policies and frameworks.
Monitor compliance with governance requirements and delegations.
Support governance structures in managing governance-related risks.
Provide advice on risk and compliance implications of organisational decisions.

10. Project and Change Risk Management

Provide risk and compliance input into major projects and change initiatives.
Facilitate project risk assessments and maintain project risk registers.
Monitor project risk mitigation actions.
Assess compliance implications of organisational changes.

11. Risk and Compliance Culture

Develop and implement risk and compliance awareness programmes.
Facilitate training and awareness sessions.
Promote risk ownership and accountability throughout the organisation.
Embed risk and compliance considerations into planning and decision-making processes.

12. Stakeholder Management

Develop effective relationships with the Board, Board Committees, EXCO, management and business units.
Liaise with Internal Audit, External Audit, National Treasury, regulators and other stakeholders.
Provide specialist advice on risk and compliance matters.
Respond to stakeholder requests and governance requirements within agreed timelines.

Key Competencies

Enterprise Risk Management
Compliance Management
Governance and King IV Principles
Risk Assessment and Risk Profiling
Fraud Risk Management
Internal Controls and Assurance
Business Continuity Management
Strategic Thinking
Analytical and Critical Thinking
Decision Making
Problem Solving
Communication and Presentation Skills
Stakeholder Management
Integrity and Ethical Conduct

Application Requirements

Applicants are required to submit the following documents:

A comprehensive and updated Curriculum Vitae (CV).
Certified copy of South African Identity Document.
Certified copies of all qualifications, including Matric and tertiary qualifications.
Certified copy of driver’s licence (if applicable).
Application of employment form.

All certified copies must not be older than Three (3) months from the closing date of the advertisement.