PERSONAL ASSISTANT TO THE DEPUTY PUBLIC PROTECTOR – 02 November 2026

To apply, click on the link at the end of the posts and all the best with your applications

(READVERTISEMENT)

Notice details

Personal Assistant to the Deputy Public Protector (Readvertisement)

Position: Personal Assistant to the Deputy Public Protector (Readvertisement)

Location: Head Office, Pretoria

Reference number: PPSA 02/03/2026

Basic salary: R487 197.00 – R573 897.00 per annum

Closing date: 13 November 2026 at 16:30

Role overview

Reporting to the Deputy Public Protector, the incumbent will provide high-level executive, administrative, and operational support to ensure the efficient and effective functioning of the Office of the Deputy Public Protector (DPP).

The role serves as a central coordination point for communication, diary management, travel logistics, records management, and stakeholder engagement within and outside the organisation.

The incumbent is responsible for managing the DPP’s schedule, coordinating meetings and official engagements, handling correspondence, and ensuring timely follow-up on decisions and submissions.

The Personal Assistant also oversees administrative processes related to finance, travel, assets, and facilities within the Office of the DPP, while maintaining strict confidentiality and professionalism at all times.

Attributes

• Emotional Intelligence
• Transparency
• Courtesy
• Team player
• Integrity
• Confidentiality

Competencies, skills and knowledge

• Computer literacy, specifically Office 365
• Excellent communication skills, both written and verbal
• Analytical skills and attention to detail
• Ability to conduct basic research
• Good telephone etiquette
• Strong interpersonal skills and ability to work as part of a Private Office team
• Outstanding ability to correspond with colleagues, internal and external customers
• Ability to manage multiple tasks simultaneously and work against short deadlines
• Ability to act independently and as part of a team
• Ability to maintain high ethical standards, demonstrating honesty, fairness and reliability
• Ability to work under pressure and outside normal working hours
• Experience in dealing with confidential information
• Knowledge of Government protocol and processes
• Project Management skills
• Planning and organising skills

Qualifications and experience

• Bachelor’s Degree or National Diploma in Public Administration, Public Management, Office Management, Secretarial, Management Assistance or an NQF Level 6/7 administration-related qualification.
• A minimum of three (3) years’ proven experience in rendering executive administrative and secretarial support, as well as managing logistical arrangements, is essential.
• Experience working in a legal environment is required.
• Experience in a public sector environment is preferred.
• Must be computer literate.
• Proven experience in the planning and execution of state and formal functions, including official visits, is preferred.
• A valid driver’s licence is essential.

Duties and responsibilities

Administration and secretarial duties

• Receive and make telephone calls on behalf of the DPP.
• Effectively manage the diary and all activities in the office of the DPP.
• Arrange travel and accommodation, manage cancellation of bookings, complete GRN forms and submit signed GRN forms to SCM for travel at least 2 days after travelling.
• Arrange petty cash and submit petty cash receipts within 48 hours of spending to Finance.
• Prepare travel and subsistence claims.
• Arrange and coordinate meetings, workshops and other forums, transcribe proceedings and ensure accurate minutes are prepared and signed on time, maintain decision registers and follow up on resolutions.
• Receive written correspondence, direct it to relevant offices and follow up on responses.
• Prepare submissions, letters, memos and reports on behalf of the DPP.
• Receive and control visitors and staff to the DPP’s office.
• Develop, implement and maintain a records management and registry system in the DPP’s office.
• Reconcile all submissions transmitted to the DPP daily.
• Type, copy and fax documents.
• Manage general finances, assets and facilities for the DPP.
• Develop, implement and monitor Standard Operating Procedures (SOPs) in the DPP’s office.
• Assist the DPP with any other matter as required or instructed.

Communication management

• Act as a liaison between the DPP and stakeholders, including executives, employees, clients, government officials and the media.
• Ensure clear, timely and appropriate communication on behalf of the DPP.
• Draft and relay messages that reflect the DPP’s tone and priorities.

Relationship building

• Maintain and strengthen relationships with key stakeholders through interactions, follow-ups and engagement.
• Track stakeholder preferences, interests and past interactions for personalised communication.
• Support networking efforts by coordinating events, meetings and correspondence.
• Monitor stakeholder sentiments and flag potential risks or issues to the DPP.

Meeting and event coordination

• Arrange and prepare for meetings with key stakeholders, including logistics, agenda setting and documentation.
• Ensure stakeholder meetings are productive by organising necessary materials and follow-up actions.
• Represent the DPP’s office professionally when dealing with stakeholders in their absence.

Confidentiality and trust

• Handle sensitive information and interactions with discretion and integrity.
• Foster trust between the DPP’s office and stakeholders by maintaining professionalism and reliability.

Enquiries

Mr Solomon Maredi on tel (012) 366 7146.

How to apply

Applications quoting the relevant job title and reference number in the subject line must be submitted to the following email address: Applications@pprotect.org

Applications must be accompanied by:

• A covering letter
• A detailed CV
• Three (3) contactable references
• Recently certified (within six (6) months) copies of qualifications, including matric certificates and certificates of qualifications
• A valid driver’s licence
• An ID document

Applications not complying with the above will be disqualified.

Closing date: 13 November 2026 at 16:30

Note

• All appointments will be done in terms of the Public Protector Act.
• A 12-month probation period, which may be extended to 18 months, will be applicable.
• The successful candidate will be expected to sign a secrecy declaration form and a performance agreement within 2 months of accepting the position.
• The successful candidate will undergo security clearance, vetting and a competency assessment.
• Shortlisted candidates will be required to submit their portfolios of evidence (POEs).
• The Public Protector South Africa reserves the right not to fill the vacancies.
• Correspondence will be limited to shortlisted candidates. If you are not contacted within two (2) months, please consider your application unsuccessful.
• The Public Protector South Africa is an equal opportunity, affirmative action employer committed to achieving and maintaining representativity in terms of race, gender and disability.
• Preference will be given to candidates whose appointment or promotion meets the institution’s Employment Equity representativity requirements.

Click here to apply

We wish you all the best with your applications