Southern African Development Community

To apply, click on the link at the end of the posts and all the best with your applications.

ACCOUNTS ASSISTANT – SPGRC

Closing Dare: Wed, 08/21/2024 – 12:00

The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are Nationals of Zambia to apply for the position of Accounts Assistant at SADC Plant Genetic and Resource Centre (SPGRC) in Lusaka, Zambia.

Job Grade	Salary per annum (US$)	Contract Duration
9	31,937	4 years

For detailed job description and submission of applications, please visit the following link: https://sadc.mcidirecthire.com/external/currentopportunities 

Applicants are advised to apply online by attaching Motivation Letter, CV’s, certified copies of educational and professional certificates. Applications with inadequate supporting documents will not be considered.

Only applicants who meet the requirements of the SADC Secretariat will be considered for interview.

Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

Application closing Date: 21 August 2024

Applications received through any other sources will not be considered.

Purpose of the job:
To assist in maintaining proper accounting records as well as in financial, Accounting
and Management reporting.

Duties and Responsibilities

Disbursements and Expenditure Control

• Receive payment documents from the Assistant Finance Officer and check
  them for completeness before.
• Prepare payment vouchers
• Process payments after they have been authorised
• Maintain a register of all processed and despatched payments
• Accurately code all the authorised payment vouchers in readiness for
  capturing in sun systems
• Keep a register of all cancelled and void payments
• Preparing, capturing ,analysing, reconciling, filling of the disbursements
  records.

Budget and Budgetary Control

• Assist the Assistant Finance Officer in the consolidation of the overall
  SPGRC Annual Budget.
• Assist the Assistant Finance Officer in the compilation of the analysis reports
  of the commitments against the SPGRC Annual approved budget.
• Assist the Assistant Finance Officer in the preparation of the monthly and
  Annual Expenditure variance Reports.
• Capturing journal entries for virements, Re – allocations and adjustments.

Treasury

• Assist the Assistant Finance Officer in the preparation of Budget Funds
  Remittances from Head Office
• Prepare Bank Reconciliations in compliance with the SADC Financial Rules
  and Regulations
• Prepare weekly Cash Flow reports for the SPGRC Management use
• Prepare accurate monthly and annual reconciliations of SPGRC Staff Gratuity
  Fund and Staff Loan Fund Accounts
• Assist the Assistant Finance Officer in the preparation of the Donor / ICP income and expenditure reports

Financial Accounting and Reporting

• Assist the Assistant Finance Officer in the preparation and maintenance of a
  complete and accurate Sun Systems accounting detailed General Ledger
• Assist the Finance Officer in the preparation of the monthly and annual aged
  analysis reports of Receivables and Payables
• Prepare and capture all accounting Journal entries in Sun Systems
• Accurate and complete filing of accounting documents
• Carry out routine detailed General Ledger reconciliations and cleanup
• Prepare monthly and annual Control Account reconciliations and schedules
• Capture the Fixed Assets Additions; subsequent reconciliations and
  adjustment Journal entries upon receipt of relevant records from
  Administration
• Generate from the accounting system, the monthly and annual SPGRC Trial
  Balance report for use in Financial Reporting closing balances checklist and
  verifications
• Assist the Assistant Finance Officer in the compiling and preparation of the
  Annual Statutory Financial Statements
• Assist the Assistant Finance Officer in the preparation of the monthly and
  annual accounting supporting schedules
• Assist the Assistant Finance Officer in attending to queries from Internal and
  External Auditors and the subsequent implementation of the Audit
  recommendations

Position Requirements

• Require intermediate writing, editing and verbal communication skills
• Interact and communicate with other staff

Qualifications
At least a Diploma in Accounting or related field a Recognised institution

Professional Certification
Zambia Institute of Certified Accountants – (ZICA) Certification

Specialised knowledge:
Knowledge of IAS, IFRS and IPSAS
Proficient in the use of computers and computer software relevant to the position

Experience
Minimum of 3 -5 years of work experience in a similar position

Skills Requirements

• Communication skills
• Interpersonal skills
• Organising and office management skills
• Record-keeping skills
• Telephone etiquette

Competencies

• Capable of maintaining quality whilst working under pressure and adhering to
  deadlines
• Compliance with rules, regulations, processes and procedures
• Conceptual and practical thinking
• Customer focused
• Demonstrate ability to work independently and without much close
  supervision
• Flexible and adaptable to change
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Professionalism and adherence to good work ethics (integrity, dependability,
  punctuality, etc.)
• Willingness to learn and improve on a continual basis
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

VACANCY ANNOUNCEMENT – ENHANCING THE CAPABILITY AND EFFECTIVENESS OF SADC’S PEACE AND SECURITY ARCHITECTURE (ECESPA) PROJECT)

Closing Date

Wed, 08/21/2024 – 12:00

The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals to apply for the following positions under the Enhancing the Capability and Effectiveness of SADC’S Peace and Security Architecture (ECESPA) Project at SADC Secretariat in Gaborone, Botswana.

Position	Grade	Average Package per Annum (US$)	Eligibility
Procurement Officer	6	74,098	All Nationals of SADC Member States
Mediation and Peace building Officer	6	74,098	All Nationals of SADC Member States
Monitoring, Evaluation and Reporting Officer	6	74,098	All Nationals of SADC Member States
Assistant Finance Officer	8	32,224	Nationals of Botswana

Contract duration for the above positions is from the date of assumption of duty until June 2028, in line with project duration. 

For detailed job descriptions and Submission of applications, please visit the following link :  https://sadc.mcidirecthire.com/external/currentopportunities 

Applicants are advised to apply online by attaching Motivation Letter, CV’s, certified copies of educational, professional certificates and references. Applications with inadequate supporting documents will not be considered.

Only applicants who meet the requirements of the SADC Secretariat will be considered for interview. Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

Closing Date:  Applications must be submitted not later than or on 21 August 2024

Applications received through any other sources will not be considered.

Detailed Job description attached for reference

JOB PROFILES – ECESPA

Monitoring, Evaluation & Reporting Officer – Grade 6

Primary Purpose of the Job
Responsible for overall monitoring, evaluation and reporting of the ECESPA programme,
in line with the SADC Policy Strategy Development, Planning, Monitoring and Evaluation;
Project Management Guidelines, EU Reporting and evaluation guidelines.

Duties and Responsibilities

Monitoring and Evaluation

• In close collaboration with the Programme Manager and the Directorate of
  PPRM, develop project / programme monitoring and evaluation plan for the
  project
• Coordinate with SADC Secretariat Directorates/units and Member States for
  collecting data on project indicators.
• Interrogate and analyse data for monitoring and evaluation purposes
• set up monitoring tools to measure progress against set indicators for the project.
• Determine and validate baseline values for the set indicators and align with
  relevant tools.
• Using validated baseline values to revise targets for the ECESPA project and
  identify data sources.
• Build capacity of the ECESPA project team on Monitoring and Evaluation.
• Compile and submit periodic internal and external reports on the ECESPA as per
  guidelines and requirements.
• Convene and facilitate bi-annual lessons learnt sessions on the ECESPA project.
• Develop and keep an updated stakeholder mapping and engagement plan for the
  ECESPA project.
• Develop and keep an updated risk register of the ECESPA project.
• Determine to what extent has the implementation of the ECESPA plans and
  programmes contributed towards its longer-term goals, and establish any
  unanticipated positive or negative consequences of implementation
• Identify the direct tangible outputs and outcomes that the project plans and
  programmes have delivered as a result of their implementation
• Assess to the project’s contribution towards the SADC RISDP 2020-2030.
• Monitor and evaluate whether the planned activities have been completed on
  time and within the budget, and identify status of incomplete activities.
• Work with the ECESPA programme Manager on evaluations, audits and close
  out activities of the project;
• Attend all programme meetings, including Technical Committee (TC) meetings,
  Programme Steering Committee (PSC) meetings and provide support in
  developing Annotated Agendas (AA), documentation and record keeping during
  these meetings;
• Contribute to the production monthly, quarterly and annual progress reports of
  the ECESPA Programme;
• Feedback any information resulting from the on-going monitoring to the Project
  Management Support unit so that the latter can improve the project management
  infrastructure and better guide the Implementers
• Facilitate the establishment of a Knowledge management and information
  sharing system in collaboration with the ICT Unit for the purposes of
  documentation and managing the repository of activity and progress reports;
  research outputs and other related documents.
• Perform any other duties as may be assigned by the Supervising Officer

Qualifications and Experience

Education

• Advanced university degree (Masters) in any of the following fields: Economics,
  Demography, Development Studies, Social Sciences, Statistics, or other related
  studies

Professional Certification

• Certification in strategic planning, project management, monitoring and
  evaluation

Specialised knowledge

• Knowledge of M&E systems and data analysis packages, techniques, packages /
  systems, principles etc.
• Proficient in the use of computers and computer software relevant to the position

Experience

• At least 7-10 years experience in strategic planning, project planning, monitoring
  and evaluation within a public sector or regional organization

Skills & Competencies Requirements

• Communication and presentation skills
• Interpersonal skills
• Negotiation, networking and relationship building skills
• Organisational skills (planning, time management, work prioritisation)
• Research, analytical and problem-solving skills
• Results and performance driven
• Capable of maintaining quality whilst working under pressure and adhering to
  deadlines
• Conceptual and practical thinking
• Customer focused
• Decisive
• Demonstrate ability to work independently and largely unsupervised
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Organisational awareness with an understanding of how to engage the
  organisation to get things done
• Professionalism and adherence to good work ethics
• Question conventional approaches and encourage new ideas and innovations for
  progress
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

Mediation & Peace Building Officer – Grade 6

Primary Purpose of the Job

• Coordination and implementation of programmes on mediation and
  peacebuilding and the provision of advice on regional and international political
  developments
• Enhance SADC’s mediation and peacebuilding capacity
• Enhance the State of peace and stability in the region

Duties and Responsibilities

Harmonisation

• Work in Collaboration with the Mediation and Peace Building Officer, Electoral
  Support Unit and other Units within the Organ and other Directorates/Units on
  interrelated interventions concerning conflict, elections, gender and youth issues,
  governance and human security.

Research and Information Dissemination

• Support all activities related to Conflict prevention, management and resolution
  under the ECESPA Project in support of the Politics and Diplomacy Unit;
• Collaborate with other Organ sectors on conflict preventative measures;
• Conduct data collection on the state of mediation and peacebuilding in the
  region, using primary and secondary research techniques;
• Identify research and academic institutions to undertake studies on specific
  priority areas, commission the studies, and use the findings to inform planning;
• Coordinate engagement with research and academic institutions and other
  stakeholders
• Development and maintenance of a database / observatory on Think Tanks
  operating in the fields of mediation conflict prevention, resolution, management,
  transformation and peacebuilding;
• Publish research and dissemination data through the SADC website, other media
  or through reports to SADC Institutions and Member States
• Reviews reports, case studies, policies and Terms of References submitted by
  consultants

Strategic Planning, Programming and Implementation

• Development of long-term, medium- and short-term strategic plans for the SADC
  Mediation, Conflict Prevention and Preventative Diplomacy Structures;
• Formulate Strategic Plans for adoption by various policy structures;
• Undertake periodic reviews of the strategic plans;
• Prepare annual work and action plans;
• Implement ECESPA project Workplans and Strategic plans as they relate to the
  Politics and Diplomacy Unit and the programme’s contribution to the RISDP
  2020-2030;
• Implementation of all activities under the ECESPA project in support of the
  ISPDC, MRG, POE and other specialised committees, including amongst others:
  o Communication and cooperation links within SADC countries, between
  SADC and the AU Commission / AU institutions;
  o Diplomatic initiatives to promote a culture of peaceful co-existence,
  stability and tolerance in the region;
  o Promotion of mediation and peacebuilding activities such as
  awareness programmes;
  o Regional centres of excellence for the exchange and sharing of political
  and diplomatic experiences;
  o Rendering of professional services to SADC Peace Support Operations
  (PSOs);
  o Strengthening of institutions that promote peaceful co-existence and
  stability within Member States;
  o bolster support systems of the Mediation, Conflict Prevention
  and preventative Diplomacy Structures;
• Advise the Senior Officer – Politics and Diplomacy on regional andinternational
  developments with an impact on the region’s political stability;
• Contribute to the development of a normative framework for the promotion of a
  culture of peace as part of the SADC Early Warning Systems;
• Work with the ECESPA Programme Manager on the efficient and proper usage
  of funding for project implementation;
• Work with the ECESPA programme Manager on evaluations, audits and close
  out activities of the project;
• Attend all programme meetings, including Technical Committee (TC) meetings,
  Programme Steering Committee (PSC) meetings and provide support in
  developing Annotated Agendas (AA), documentation and record keeping during
  these meetings;
• Contribute to the production monthly, quarterly and annual progress reports of
  the ECESPA Programme;
• Support and convene capacity building and technical workshops on conflict
  prevention and mediation for prioritized target groups;
• Work with project staff and consultants towards the realization of the sector’s
  strategic objectives;
• Monitor implementation of programmes/projects by Member States in line with
  developed indicators, systems and criteria and evaluate their impact;
• Prepare reports, documents and Annotated Agenda for submission to various
  policy structures of SADC;
• Contribute to the development of the SADC Annual Report;
• Identify and build relationships with external stakeholders that are critical to
  delivering the unit’s objectives and programmes
• Engage with key external stakeholders on a regular basis;
  o Encourage a culture of consultation among political stakeholders;
  o Organise roundtable discussions to deliberate on the involvement of civil
  society in Organ activities;
• Liaise with other directorates to ensure mainstreaming of cross cutting issues
  (e.g. Youth, Gender, HIV/AIDS, Poverty, ICT, STI etc.) into Organ programmes;
• Ensure joint / synergised planning and programming for programmes that have
  cross-cutting

Servicing of Relevant Technical & Policy Committees, Meetings & Workshops

• Draft technical papers for discussion, dissemination and publication;
• Liaise with Conference Services unit to (a) organise the logistics for the meetings
  and workshops, and (b) process / produce the necessary meeting and
  conference documents and presentations;
• Coordinate the holding of the Inter-State Politics and Diplomacy Committee
  (ISPDC), Mediation Reference Group (MRG), Panel of Elders (POE) and
  Ministerial Committee of the Organ (MCO) meetings and workshops and service
  the meetings as required; Prepare records of the meetings.

Provision of technical advice and support

• Provide technical expertise, analysis of mediation and peacebuilding trends,
  advice and support;
• Provide technical support to members of the MRG, POE and ISPDC;
• Participate in SADC mediation and peacebuilding interventions as necessary and
  appropriate;
• Update and implement policies, strategies, processes, systems and procedures
  for the effective delivery of the unit’s objectives;
• Participate in the formulation and development of the Organisational Strategy for
  the Secretariat; Develop short- and long-term plans and budgets for the unit,
  monitor progress, assure adherence and evaluate performance on a regular
  basis;
• Achieve the mission goals and objectives of the unit, and report progress to the
  Senior Officer – Politics and Diplomacy;
• Assist the Audit teams in their review of this function, and implement audit
  recommendations as and when they are made;
• Research and adopt best practices in own area of work, and maintain high level
  of knowledge to effectively undertake the duties of the post;
• Provide administrative and logistical support for projects, initiatives, and
  programs;
• Draft memos, reports and correspondence, and assists with the development of
  project/program/training materials;
• Undertake any other duties as delegated by the Senior Officer – Politics and
  Diplomacy.

Capacity Building on Mediation and Peacebuilding

• Keep abreast of international evolvement of global trends in the areas of
  mediation and peacebuilding, and disseminate these to members of the MRG,
  POE, ISPDC, MCO and Member States as appropriate;
• Conceptualise, plan and coordinate the roll out of training programmes and
  seminars in the areas of mediation and peacebuilding for relevant stakeholders;
• Facilitate and/or moderates sessions during capacity building trainings and
  workshops.

Qualifications and Experience

Education

• Masters Degree in Political Science, International Relations, Peace and Conflict
  Studies, Law or related field from a recognised institution.

Professional Certification

• Political Studies, Security Studies, Peace and Conflict Studies or other related
  studies is an added advantage

Specialised knowledge

• Knowledge of mediation and peacebuilding processes, frameworks and norms
• Proficient in the use of computers and computer software relevant to the position.

Experience

• Experience in project coordination, management and networks / partnership
  building would be desirable;
• Experience in project cycle management, project coordination, monitoring and
  evaluation is an added advantage.
• At least five (5) years work experience in an institution relevant to the
  professional requirements outlined above.

Skills & Competencies Requirements

• Communication and diplomacy skills
• Computerised desktop publishing and production skills
• Conflict and crisis management skills
• Decision-making skills
• Interpersonal skills
• Leadership skills
• Mentoring and coaching skills
• Project management skills
• Negotiation, persuasion, advocacy, networking and relationship building skills
• Organisational skills (planning, budgeting, time management)
• Research, analytical and problem-solving skills
• Team building skills
• Apply interpersonal styles/methods to develop, motivate and empower
  individuals toward achievement of goals
• Capable of maintaining quality whilst working under pressure and adhering to
  deadlines
• Capacity to motivate and influence people positively, and create a climate where
  people want to do their best
• Conceptual and practical thinking
• Customer focused
• Decisive
• Organisational awareness with an understanding of how to engage the
  organisation to get things done
• Maintain confidentiality and is respectful of sensitive situations
• Methodical and organised, and able to look at the big picture without losing the
  attention to details
• Politically savvy i.e. identify internal and external politics that impact the
  Secretariat’s work, and act accordingly
• Professionalism and adherence to good work ethics
• Question conventional approaches and encourage new ideas and innovations for
  progress
• Resilience and personal drive, self-motivation
• Results and performance driven
• Visionary, thinks and acts strategically

Procurement Officer – Grade 6

Primary Purpose of the Job

• Responsible for undertaking procurement functions in accordance with acceptable
  procurement guidelines, regulations standards and procedures
• Efficiently undertake the procurement process whilst ensuring fiduciary and quality
  controls, economy, efficiency, transparency, fairness, accountability/ethical
  standards and promotion of competition
• Support the Programme Implementation in the administration and logistical
  coordination for general project implementation and management processes.
  Duties and Responsibilities

General Procurement

• Conduct procurement in accordance with Secretariat procurement policies and
  guidelines
• Strengthen procurement policy and guidelines, and advise management on any
  emerging issues that need to be incorporated
• Support requisitioning units in developing the eligibility, qualification, evaluation
  and award criteria incompliance with the procurement guidelines
• Participate in the end-to-end procurement process;
  o Publication of available procurement opportunities
  o Preparation of solicitation documents
  o Communication and issue of tender clarifications to applicants/ bidders
  o Notification of bidders on the outcome of the evaluation processes
  o Preparation of contracts
• Validate orders received and outstanding orders, analyse and reconcile reorder
  requests; liaise with appointed suppliers / service providers to ensure the timely
  and accurate completion of orders; and administer contract performance
• Check and advise suppliers on their adherence with the contractual obligations
• Provide adequate procurement support in appeal processes with suppliers
• Liaise with Finance for payment of suppliers
• Draft any official correspondence to contractors/ suppliers
• Draft Addenda/variation order to contracts/ purchase order
• Prepare and consolidate annual estimates for goods and services and, develop
  and maintain standard stock lists
• Monitor and evaluate performance of suppliers based on end user satisfaction
• Build and manage relationship with suppliers
• Monitor compliance with contract agreements, evaluate and report on supplier
  performance
• Advise award, modification, renewal and/or termination of contracts
• Prepare and maintain procurement records
• Compile regular procurement reports and submit to the Head; and inform him/ her
  of any issues so that timely remedial measures can be taken
• Assist tender/ evaluation committees and provide input on procedural rules
• Provide exhaustive relevant documents to tender/ evaluation committees
• Conduct prior and post-reviews on procurement contracts executed outside of
  Procurement unit
• Manage framework contracts for travel and events;
  o Perform the first level approval of purchase order regarding travel
  o Make sure that the travel agency is performing according to agreed terms and
  report there on to management for any deviation.
• Launch and support the evaluation and contracting for calls for proposals (Grants)
• Undertake all paperwork required for contract close-out, extension or renewal

General Administration

• Provide administrative support to the project team to ensure the smooth running
  of the project operations
• Maintain records of project team travel and assist in their travel logistics
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa
  arrangements, claims etc.
• Support project team in daily administration roles and undertake any ad-hoc
  administration projects/duties as required
• Attend all programme meetings, including Technical Committee (TC) meetings,
  Programme Steering Committee (PSC) meetings and provide support in
  developing Annotated agendas, documentation and record keeping during these
  meetings
• Work with the ECESPA programme Manager on evaluations, audits and close out
  activities of the project;

Supervision

• Prepare work plan, schedule work, allocate and delegate tasks to subordinates.
• Supervise the subordinates and their work, and appraise their job performance
• Provide advice and guidance as and when required to subordinates
• Provide quality services as per service level agreements
• Consult with the Head of Unit on any staff related issues
• Provide inputs to the annual budget estimation for the unit
• Prepare regular progress reports for the Head of Unit, as and when required
• Research and adopt best practices in own area of work, and maintain high level of
  knowledge in order to effectively undertake the duties of the post
• Undertake any other duties as delegated by the Programme Manager/Senior
  Officer

Qualifications and Experience

Education

• At least a degree in Procurement or related field from a recognised institution

Professional Certification

• Member of the Chartered Institute of Procurement and Supply (MCIPS) or
  equivalent

Specialised knowledge

• Seasoned knowledge and specialized command of all major facets of
  procurement policies and practices as applied across a wide range of technical
  sectors
• Proficient in the use of computers and computer software relevant to the Position
• Knowledge of International Cooperating Partners (World Bank, AfDB, EU, GIZ)
  and/ intergovernmental organization procurement rules
• Knowledge of administration and processing of grants

Experience

• At least 7 -10 years of experience in a similar position conducting procurement in
  a large organisation either in public, private sector, regional or international
  organisation
• Knowledge of electronic procurement will be an added advantage
• Supervisory experience needed

Skills& Competency Requirements

• Communication and presentation skills
• Interpersonal skills
• Mentoring and coaching skills
• Negotiation, networking and relationship building skills
• Organisational skills (planning, budgeting, time management, work prioritisation)
• Research, analytical and problem-solving skills
• Supervisory skills
• Apply inter-personal styles/methods to develop and motivate staff
• Capable of maintaining quality whilst working under pressure and adhering to
  deadlines
• Capacity to motivate and influence people positively and creates a climate where
  people want to do their best
• Conceptual and practical thinking
• Customer focused
• Decisive
• Demonstrate ability to work independently and largely unsupervised
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Organisational awareness with an understanding of how to engage the
  organisation to get things done
• Professionalism and adherence to good work ethics
• Question status quo / conventional approaches and encourage new ideas and
  innovations for progress
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

Assistant Finance Officer – Grants/contracts and projects (ECESPA Project)- Grade

Primary Purpose of the Job

• Support the Finance Officer in the financial administration accounting and
  reporting of project funds managed by the Secretaria

Duties and Responsibilities

Budgeting and Control

• Under the supervision of the Programme Manager, collaborate with Finance
  Officer in the assessment of requests for funding from the Emergency Response
  Mechanism (ERM)
• Collaborate with the Finance Officer in the annual budget setting exercise by
  providing support and guidance to project officers and consolidating the budget
  figures.

Budget & Expenditure Control

• Support the Finance Officer in undertaking budget and expenditure control on the
  ECESPA project.
• Review all new project commitments and ensure that they are only made against
  budgeted appropriations and report any exceptions to the Finance Officer.
• Review procurement procedures followed for award of contracts and ensure
  compliance with donor contractual requirements. Report exceptions to
  management.
• Perform regular monitoring of project actual expenditure against budget and
  report potential overruns to the Finance Officer and Financial Controller
• Investigate variances and discuss with project owners of potential overspent
  above approved budget and seek justifications

Accounting

• Compile project financial reports and any other financial reports that may be
  required for the project and perform relevant analysis and reconciliations to
  ensure completeness and accuracy.
• Retention (filing) of all accountable documentation to secure unqualified audit
  reports.
• Liaise with external auditors and provide relevant information for audit.

Cash Management & Control

• Review for project expenditures, ensure payment requests and supporting
  documents comply with the relevant conditions and rules of the donor/s
  agreement to be eligible for disbursements.
• Report any exception to the Finance Officer.
• Prepare monthly cash flow reconciliations and forecasts and submit to the
  Finance Officer Project support.
• Support to Project Steering Committee (PSC) meetings and Technical
  Committee (TC) meetings and attend project meetings.
• Support Evaluations, Audits, and contribute to Programme Management Unit
  (PMU) reports, Quarterly reporting, annual reports, Work plans, Strategic
  planning.
• Provide inputs in the Close Out activities, and any other duty as may be required
  by the Programme Manager.
• Ensure that the financial management procedures outlined in the
  Contribution/grant agreement and other key documents such as Financial
  regulations and the Financial manual are adhered to in the project financial
  management.
• Carry out any other duties as may be delegated by the Project Manager, and
  your supervisor.

Qualifications and Experience
Education

At least a Degree in Finance or related field

Professional Certification

• Professional accountancy certification such as ACCA, CIMA, ICAEW, ICAS,
  ACPA or equivalent

Specialised knowledge

• Knowledge of IAS, IFRS and IPSAS
• Proficient in the use of computers and computer software relevant to the position

Experience

• Minimum of 5-7 years’ work experience in a similar position

Skills & Competency Requirements

• Communication skills
• Interpersonal skills
• Networking and relationship building skills
• Organisational skills (planning, time management, work prioritisation)
• Research, analytical and problem-solving skills
• Capable of maintaining quality whilst working under pressure and adhering to
  deadlines
• Compliance with rules, regulations, processes and procedures
• Conceptual and practical thinking
• Customer focused
• Demonstrate ability to work independently and without too much close
  supervision
• Flexible and adaptable to change
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Professionalism and adherence to good work ethics (integrity, dependability,
  punctuality, etc.)
• Willingness to learn and improve on a continual basis
• Resilience and personal drive, self-motivation
• Results and p

VACANCY ANNOUNCEMENT – SADC REGIONAL COUNTER TERRORISM CENTRE (RCTC)

Closing Date

Wed, 08/21/2024 – 12:00

The SADC Secretariat invites suitably qualified, experienced individuals who are nationals of Tanzania to apply for the positions below tenable at SADC Regional Counter Terrorism Centre in Dar es Salaam, Tanzania.

osition	Job Grade	Salary per Annum (US$)	Contract Duration
Assistant Finance Officer	8	32,224	4 years
Secretary	10a	25,500	4 years

For detailed job descriptions and Submission of applications, please visit the following link : https://sadc.mcidirecthire.com/external/currentopportunities 

Applicants are advised to apply online by attaching CV’s, certified copies of educational, professional certificates. Applications with inadequate supporting documents will not be considered.

Only applicants who meet the requirements of the SADC Secretariat will be considered for interview. Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

Closing Date: Applications must be submitted not later than or on 21 August 2024.

Applications received through any other sources will not be considered.

Secretary-RCTC (Dar es Salam)

Reference Number

SADCL017

Description

Primary Purpose of the Job

• Provide secretarial services to directorate or unit to which the incumbent is attached.

Duties and Responsibilities

• Receive telephone calls and correspondences
• Attend to queries or refer issues beyond own scope to relevant officers
• Attend to visitors/clients and make them feel comfortable
• Maintain Head’s appointment diary and remind him/her of appointments
• Advise staff of any meetings
• Issue reminders of meetings and confirm attendance of people prior to the meeting
• Compile and prepare all documents needed for meetings
• Ensure that relevant documents are circulated to all attendees prior to meetings
• Make logistic arrangements for meetings (venue, refreshments,  etc.)
• Take minutes of meetings as and when required, produce and distribute minutes of meetings after vetting by the responsible officer
• Arrange lunches and other social events on behalf of the Secretariat
• Arrange travel and accommodation for Staff / Head as necessary
• Type documents (internal memos, correspondences, reports, shorth and notes), take dictations and submit typed work to Head for checking and signature
• Process, maintain and keep record of correspondences (hardcopy and electronic) and confidential files, and retrieve documents as required
• Research and adopt best practices in own specialised area of work, and maintain high level of knowledge in order to effectively undertake the duties of the post
• Perform any other duties as may be assigned by the supervising officer.

Requirements

Positions Requirements

Qualifications and Experience

Education 

• A Minimum BGCSE and a National Diploma in Secretarial Studies from a recognised institution.

Specialised knowledge

• Knowledge with administration processes, policies and procedures
• Proficient in the use of computers relevant to the position

Experience

• 3-4 years work experience as a secretary (to line management).

Skills  & Competencies Requirements

• Communication skills
• Customer care and service skills
• Fast typing skills
• Interpersonal skills
• Organising and office management skills
• Record-keeping skills
• Telephone etiquette
• Attention to details
• Capable of maintaining quality whilst working under pressure and adhering to deadlines
• Compliance with rules, regulations, processes and procedures
• Conceptual and practical thinking
• Customer focused
• Demonstrate ability to work independently and without too much close supervision
• Flexible and adaptable to change
• Maintain confidentiality and respectful of sensitive situations
• Professionalism and adherence to good work ethics (integrity, dependability, punctuality, etc.)
• Willingness to learn and improve on a continual basis
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

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All the best with your applications.