PERSONAL ASSISTANT

To apply, click on the link at the end of the posts and all the best with your applications.

DEPARTMENT OF TRADITIONAL AFFAIRS

It is the Department’s intention to promote equity (race, gender and disability) through the filling of positions with a candidate whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in the department’s Employment Equity plan. Whites, Coloured, Indians, youth and Persons with Disabilities are encouraged to apply.

APPLICATIONS

Applications may be posted to: Director: Human Resource Management, Department
of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius
Street, Arcadia, 2nd Floor, Pencardia 1 Building or e-mail at
DTARecruitment@cogta.gov.za.

CLOSING DATE : 30 August 2024

NOTE

The successful candidate’s appointment will be subject to a security clearance process
and the verification of educational qualification certificates. Applications must quote the
relevant reference number and must be completed on the NEW Z83 form obtainable
from any Public Service department and signed when submitted. From 1 January 2021
should an application be received using the incorrect application for employment (Z83),
the application will not be considered. All applications must be accompanied by a fully
completed Z83 form and a detailed CV only. Shortlisted candidates only will be required
to submit certified copies of qualifications and other relevant documents before the
interview date. Persons with a disability are encouraged to apply. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualifications Authority (SAQA) and to provide proof of such evaluation (Only
shortlisted candidates may provide such proof). Incomplete applications or applications
received after the closing date will not be considered. It is important to note that it is
the applicant’s responsibility to ensure that all information and attachments in support
of the application are submitted by the due date. Due to the large number of responses
anticipated, correspondence will be limited to short-listed candidates only. If you have
not been contacted within three months of the closing date of the advertisement, please
accept that your application has been unsuccessful. The department reserves the right
not to fill the advertised position.

POST 29/12 : PERSONAL ASSISTANT: INSTITUTIONAL SUPPORT & COORDINATION REF NO:
2024/14

Institutional Support & Coordination Branch

SALARY : R308 154 per annum

CENTRE : Pretoria

REQUIREMENTS

A National Diploma in Office Administration/Public Management or relevant
qualification at NQF level 6/7. 3-5 years’ experience in rendering administrative support
to a senior manager. Good communication skills and ability to communicate well with
people at different levels and from different backgrounds. Generic Competencies:
Client orientation and customer focus, communication, honesty and integrity. Technical
Competencies: Office management and administration, secretarial functions and office
administrative systems and good telephone etiquette, sound organizational skills

DUTIES

The successful candidate will perform the following duties: Develop and manage an
efficient filing system and flow of documents in the Branch: Receive and distribute
documents. Record documents in the appropriate registers. File and manage
paperwork of the office of the Branch manager. Establish effective document tracking
systems. Provide secretarial support services: Co-ordinate and prepare documentation
for meetings/workshops. Compile minutes/reports. Draft memoranda and any other
correspondence. Manage the diary of the Branch manager: Arrange appointments and
record events in the diary. Promote effective diary co-ordination in an electronic or at
least on a manual system. Provide administrative support services: Ensure the
effective flow of information and documents to and from the office of the Branch
manager. Ensure the safekeeping of all documentation in the office in line with relevant
legislation and policies. Obtain inputs, collate and compile reports, e.g Progress
reports, monthly reports, management reports. Respond to enquiries received from
internal and external stakeholders. Arrange logistics and related activities for travel,
meetings, workshops and conferences. Manage the telephone and communication
systems in the office. Purchase and order stationery and equipment. Manage inventory and equipment within the unit. Make copies, fax and email documents as required.
Provide administration support to the Branch manager: Scrutinise documents to
determine actions/information/other documents required for meetings. Collect and
compile all necessary documents for the Branch manager to inform him/her on the
contents. Record minutes/decisions and communicates to relevant role-players, followup on progress made. Prepare briefing notes for the Branch manager as and when
required. Coordinates logistical arrangements for meetings.

ENQUIRIES : Ms T Shandu Tel No: (012) 336 0783

Vision

A professional, productive and responsive public service and administration

Mission

1. Establish norms and standards to ensure that the state machinery functions optimally and that such norms and standards are adhered to.
2. Implement interventions to maintain a compliant and functioning Public Service.
3. Promote an ethical public service through programmes, systems, frameworks and structures that detect, prevent and combat corruption.
4. Contribute towards improved public administration in Africa and internationally through dialogue and sharing of best practices.

Value Statement

We Belong, We Care, We Serve

The role of the dpsa

• A high standard of professional ethics must be promoted and maintained;
• Efficient, economic and effective use of resources must be promoted;
• Public administration must be development–oriented;
• Services must be provided impartially, fairly, equitably and without bias;
• People’s needs must be responded to, and the public must be encouraged to participate in policy making;
• Public administration must be accountable;
• Transparency must be fostered by providing the public with timely, accessible and accurate information;
• Good human-resources management and career-development practices, to examine human potential, must be cultivated; and
• Public administration must be broadly representative of the South African people, with employment and personnel management practices based on ability, objectivity, fairness, and the need to redress the imbalances of the past to achieve broad representation.
• The functions of the public service;
• Organisational structures and establishments of departments and other organisational and governance arrangements in the public service;
• Labour relations, conditions of service and other employment practices for employees;
• The Health and wellness of employees; information management;
• Electronic government in the public service;
• Integrity, ethics, conduct and anti-corruption; and
• Transformation, reform, innovation and any other matter to improve the effectiveness and efficiency of the public service and its service delivery to the public.
• employee mobility between all three spheres of government through transfers and secondments;
• the prohibition of employees and special advisers from doing business with the State;
• the disclosure of financial interests of employees, special advisers and their spouses/ life partners;
• the Minister to determine minimum norms and standards relating to, amongst others, section 195(1) values and principles; capacity development and training; ICT in the public administration; integrity, ethics and disciple; disclosure of financial interests; measures to improve the effectiveness and efficiency of institutions;
• the Minister to issue regulations regarding a framework for the establishment, promotion and maintenance of service centres to enhance service delivery of services to the public;
• the establishment of an Public Administration Ethics, Integrity and Disciplinary Technical Assistance Unit to strengthen oversight of ethics, integrity and discipline management and to put in place measures to deal with corruption related misconduct in the public administration;
• the establishment of the Office of Standards and Compliance to ensure compliance with minimum norms and standards set by the Minister.