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Site Supervisor
Introduction
Position: Site Supervisor (Administrator)
Location: Tshwane Satellite Office
Basic salary: R200 635.00
Grade: C1
Closing date: Tuesday, 29 September 2026
PRIMARY PURPOSE OF THE JOB:
To support the effective day-to-day operation of the satellite office by ensuring that the office is properly established, functional, maintained and ready to accommodate staff. The position is responsible for the on-site coordination and administration of facilities-related matters and provides a link between the satellite office and the Head Office.
Key Performance Areas
Office Establishment and Operational Readiness:
- Ensure the satellite office is properly established, functional and ready to accommodate staff.
- Ensure that the satellite office is appropriately set up and ready to accommodate staff.
- Monitor the readiness and functionality of work areas, meeting areas, common areas and other office facilities.
- Conduct regular checks of the office to identify issues that may affect the functionality or readiness of the workplace.
- Ensure that basic office requirements are in place and appropriately maintained.
- Coordinate the preparation and arrangement of workspaces, furniture and facilities in accordance with approved requirements.
- Identify and report maintenance, repair, cleaning, security, access, utility and other facilities-related requirements to the Facilities Officer.
- Follow up on reported facilities-related issues and provide feedback to the Facilities Officer on outstanding matters.
- Monitor the general condition, cleanliness and presentation of the office and ensure that deficiencies are addressed or escalated.
- Assist with the establishment of the office when there are changes to the accommodation, including relocations, workspace changes or reconfiguration.
- Assist with the coordination of the movement, receipt, placement and removal of furniture, equipment and other office-related items, as required.
- Ensure that the office is appropriately prepared before the commencement of operations, staff events, meetings or other activities requiring specific facilities arrangements.
- Maintain a state of operational readiness by proactively identifying requirements that may affect the continued use of the office.
Facilities and Premises Management:
- To monitor and coordinate the day-to-day facilities requirements of the satellite office and ensure that the premises remain functional, clean, safe and suitable for occupation.
- Conduct regular inspections of the office to monitor the condition and functionality of the premises.
- Identify and report maintenance, repairs, defects and other facilities-related requirements to the Facilities Officer.
- Monitor the condition of office areas, meeting rooms, common areas, ablutions, kitchen facilities and other shared spaces.
- Monitor cleaning and general housekeeping standards and report deficiencies for corrective action.
- Monitor the availability and functionality of basic utilities and building services and report interruptions or defects.
- Coordinate routine facilities-related requests and follow up on outstanding matters as directed by the Facilities Officer.
- Liaise with relevant service providers regarding routine facilities matters, within delegated authority.
- Monitor the delivery of facilities-related services against agreed requirements and report any deficiencies.
- Assist with the coordination of office changes, relocations, workspace adjustments and other facilities-related activities.
- Escalate urgent facilities, security, access or building-related matters to the Facilities Officer without delay.
Reception and Front Office Services:
- To provide an efficient, professional and welcoming reception function and to support the effective management of the satellite office’s front-office activities.
- Manage the day-to-day operation of the reception area.
- Receive and welcome visitors, officials, service providers and other members of the public in a professional and courteous manner.
- Answer, screen and direct incoming telephone calls to the appropriate official or department.
- Maintain visitor and access registers in accordance with requirements.
- Receive and distribute incoming correspondence, deliveries and other items addressed to the office.
- Monitor and maintain an orderly, clean and presentable reception area.
- Direct enquiries that fall outside the position’s responsibilities to the appropriate official or department.
- Ensure that reception procedures are consistently applied and escalate any concerns or unusual incidents to the Facilities Officer.
Service Provider Management and Monitoring
- Monitor the attendance and presence of contracted service providers at the satellite office.
- Monitor whether scheduled services are being performed in accordance with agreed schedules and requirements.
- Record and report instances of non-performance or inadequate service delivery to the Facilities Officer.
- Verify completion of routine contracted services where applicable.
- Maintain basic records of service provider attendance, service delivery and reported deficiencies.
- Provide access and site-specific information to authorised service providers.
- Escalate recurring or significant service delivery problems to the Facilities Officer.
Occupational Health and Safety and Emergency Preparedness
- Monitor the general health and safety condition of the office.
- Conduct routine checks to identify hazards, unsafe conditions and potential risks.
- Report identified hazards, incidents and safety concerns to the Facilities Officer.
- Ensure that emergency exits, escape routes and access to emergency equipment remain clear.
- Monitor the availability and condition of basic emergency and safety equipment and report deficiencies.
- Assist with the implementation of OHS requirements and emergency procedures at the satellite office.
- Maintain relevant OHS inspection records, checklists and documentation.
- Ensure that required OHS and emergency notices are displayed and remain visible.
- Assist with communicating emergency procedures and relevant safety information to staff and visitors.
- Report accidents, incidents and near misses in accordance with organisational procedures.
- Escalate significant or unresolved health and safety risks to the Facilities Officer.
Supervision of Support Staff
- Allocate and coordinate daily tasks for assigned support staff.
- Monitor attendance and punctuality.
- Monitor the standard and completion of assigned duties.
- Provide guidance and direction on day-to-day work activities.
- Address routine work-related issues and escalate matters requiring management intervention.
- Monitor compliance with applicable workplace procedures and instructions.
- Provide feedback to the Facilities Officer on staff performance, attendance and operational matters.
- Assist with the induction and orientation of assigned support staff.
- Ensure that assigned staff have the resources and information necessary to perform their duties.
- Maintain relevant attendance, task or supervisory records.
Administration Support
- Maintain accurate and up-to-date administrative records relating to the satellite office.
- Maintain relevant registers, files, schedules and other documentation.
- Provide general administrative support to ensure continuity of office operations within the Facilities Unit and/or Corporate Services Department when required.
- Provide support for travel administration, including bookings, amendments and cancellations, when required.
- Assist with the coordination and administration of meetings, events and other activities when required.
- Receive, record and distribute relevant correspondence and documentation.
- Maintain confidentiality when handling staff, travel and organisational information.
Job Requirements
EDUCATION and/or EXPERIENCE
- Senior Certificate (Matric)
- A Certificate and/or Diploma in Office Administration, Facilities Support/Management, and/or related field.
- Minimum of 2 years’ work experience in a Facilities role.
Other skills required:
- Supervisory Skills, Basic Numeracy, Information/Records Management, Reception duties
LANGUAGE SKILLS:
Proficiency in English, with the ability to read and understand routine instructions, correspondence and internal communications; communicate clearly in writing; and effectively convey information verbally to staff, visitors, service providers and other stakeholders in one-on-one and small group settings.
NUMERICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
LICENCES:
A valid Code EB (08) driver’s license (compulsory).
COMPUTER SKILL:
Computer literacy with regard to the use of Microsoft Excel, Word and basic PowerPoint.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:
- Occasionally required to stand.
- Regularly required to sit.
- Often to talk and hear.
Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate
Package & Remuneration
Basic salary: R200 635.00
Click here to apply
Finance Manager
Introduction
Position: Finance Manager
Unit: Finance Management
Location: Cape Town
Annual CTC: R636 607.00
Grade: D2
Closing date: Tuesday, 06 October 2026.
PRIMARY PURPOSE OF THE JOB:
The Financial Manager is responsible for the effective preparation and implementation of a financial plan which includes ensuring that accurate financial records are kept, and that financial procedures and controls are being adhered to for proper, effective and efficient use and accountability of resources as required by the Public Finance Management Act 1 of 1999. Reporting to the Chief Financial Officer, the position will be responsible for the optimal functioning of the Finance Unit through monitoring of work processes to ensure continuous improvement and accuracy of information.
Key Performance Areas
Business Management
- Participate in the development and implementation of long, medium- and short-term strategic plan for the organisation by ensuring that the Finance Strategy is incorporated into the overall company strategy advising management on current Finance practices and overseeing the implementation of improved system to ensure operational efficiency
- Develop and maintain annual performance plans and operational plans of the Finance Unit
Member of Bid Committees
- Manage stakeholder relations and communication of financial related matters
- Provide support to the CFO’s office on ad hoc requests from internal and external stakeholders
Develop and maintain policies
- Facilitate, develop and maintain financial policies to guide finance activities within SAHRA
- Develop and maintain financial and accounting policies ensuring that they are adhered to and in line with required regulations, legislation, accounting standards, good corporate governance and best practice
Financial Statements
- Compile GRAP compliant financial statements on a monthly/quarterly and annual basis for internal and external stakeholders
General Ledger Management
- Manage the reconciliations processes and all balance sheet accounts monthly to ensure correct and completeness of financial information
- Maintain sound accounting general ledger system and general ledger maintenance by the review of various financial reports, general ledger accounts reconciliations and payroll management
- Ensure accurate accounting of revenue and receivables and review of debtor’s reconciliations
- Ensure accurate accounting of accounts payables and review of creditors reconciliations
- Ensure effective cash management and review of bank reconciliations
- Review and authorize all journal entries, reconciliations and subsistence & travel claims, petty cash and asset management
- Monitor and manage electronic funds transfer manual cheque payments and payroll related information
- Ensure monthly billing of customers and improved debt collection
Audit Processes
- Coordinate with internal and external auditors to ensure smooth auditing process
- Coordinate and update internal and external audit plans for the organisation
- Manage and coordinate audit exercises, completion of year end audit packs
- The provision of information required by auditors to ensure the audit queries are resolved in time to enable audit reporting
Management of Resources
- Responsible for the management and effective deployment of available resources (material, financial and human resources) within the Unit
- Ensure the human resources of the Finance Unit are effectively managed through performance agreements, contracts and assessment
Innovation and improvement of standards
- Promote innovations and continuous improvement of services and standards as well as sound knowledge management practices within the Unit
Job Requirements
EDUCATION and/or EXPERIENCE
- An appropriate postgraduate or equivalent qualification in Accounting – BAcc (Hons) or equivalent.
- Minimum of three to five years’ relevant experience in accounting, with a focus on the public sector and a minimum of 5 years management experience.
- Three years of completed articles is a requirement
- In depth knowledge, interpretation and application of the legal framework of accounting, not limited to the Public Finance Management Act, the Preferential Procurement Policy Framework Act and Treasury Regulations.
- Sound knowledge of the accounting framework GRAP and GAAP and its application to the financial statements.
Other skills required
- Experience in CASEWARE system is required
- Experience in ERP Systems (preferably ACCPAC or Pastel) is required
- Ability to compile and analyse financial statements required
- Knowledge and understanding of financial management and processes
- Ability to reduce complex accounting data to succinct reports
- Ability to work under pressure and deliver on deadlines
- Team Management, Risk Management, Quality Assurance, Performance Monitoring, Coaching Skills, Relationship Management, Decision Making, Attention to Detail, Delegation, Honesty and Integrity, Problem solving, Monitoring and Controlling, Adaptability.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, public groups, and/or boards of directors.
NUMERICAL SKILLS:
Ability to interpret complex numerical information and perform high level calculations which involve discounts, interest, commissions, proportions, percentages and volume by using figures and financial information.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PROFESSIONAL REGISTRATIONS:
SAICA
Computer Skill:
Efficient in the use of Microsoft Office in Excel, Word and Power Point is a prerequisite. ACCPAC and CASEWARE are prerequisites.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:
• Occasionally required to stand.
• Regularly required to sit.
• Often to talk and hear.
Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
NB: The responsibilities contained in this document are not necessarily exhaustive and the employer is entitled to instruct the employee to carry out additional duties or responsibilities which may fall reasonably within the ambit of the position profile or in accordance with operational requirements. Such variable tasks should be listed and recognized in the employee’s Performance Management document.
Package & Remuneration
Annual CTC: R636 607.00
Click here to apply
Internship Programme: 2027
Introduction
Internship Programme X8 For Year 2026/2027
South African Heritage Resources Agency (SAHRA) has opportunities for South African citizens qualified graduates to gain work experience within the Heritage Resources Sector. The main purpose of this Internship Programme is to facilitate skills development within SAHRA.
AIMS OF THE PROGRAMME
- To identify young, vibrant individuals who demonstrate a passion for their chosen field within the heritage sector.
- To offer graduates an opportunity to gain practical, hands-on experience in their chosen field.
Internship Opportunities
Cape Town Head Office (6 Interns)
1) Human Resources Management
No. of Interns: 1
Qualification Required: Degree/Diploma in Human Resource Management
Location: Cape Town Head Office
2) Finance Management
No. of Interns: 1
Qualification Required: Degree/National Diploma in Finance Management
Location: Cape Town Head Office
3) Supply Chain Management
No. of Interns: 1
Qualification Required: Degree/National Diploma in Supply Chain Management
Location: Cape Town Head Office
4) Planning, Monitoring & Evaluation (PM&E)
No. of Interns: 1
Qualification Required: Degree/National Diploma in Public Management, Planning, Monitoring & Evaluation, or related field
Location: Cape Town Head Office
5) Built Environment
No. of Interns: 1
Qualification Required: Degree/National Diploma in Architectural Studies, Urban & Regional Planning, Town Planning, or related Built Environment field
Location: Cape Town Head Office
6) Internal Audit
No. of Interns: 1
Qualification Required: Degree/Diploma in Internal Auditing
Location: Cape Town Head Office
Pretoria Satellite Office: (2 Interns)
7) Burial Grounds & Graves Unit
No. of Interns: 1
Qualification Required: BA in History, Heritage Studies, Archaeology, Anthropology, or related field
Location: Pretoria Satellite Office
8) Heritage Protection Unit
No. of Interns: 1
Qualification Required: BA in History, Heritage Studies, Archaeology, Anthropology, or related field
Location: Pretoria Satellite Office
Qualifying Criteria
- Age: Youth aged 35 and younger.
- Duration: 12 months.
- Qualification obtained from a public higher education institution: University or University of Technology.
- Qualification level: Diploma/Degree at NQF Level 6–10.
Package & Remuneration
- Stipend: R5,000 per month.
Click here to apply
We wish you all the best with your applications
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