Executive Secretary

APPLICATION REQUIREMENTS

• Complete the online job application form and attach all relevant and updated documents (Certified
  Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original documents
  during the selection process.
• You will be requested to provide a brief description of your work experience relating to the
  vacancy.
• Applicants with membership to professional bodies need to provide a membership number and
  expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

DISCLAIMER

• The City of Johannesburg is currently recruiting and will not demand payment in any form for any
  job placement. All vacancies are advertised in newspapers and on the CoJ website
• The City of Johannesburg applies the principles of employment equity as per the National
  legislation and policy guidelines and will consider designated groups in line with these
  requirements. We are an equal opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are consenting that
  the personal information submitted as part of your application may be used for the purposes of
  the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgement of any kind shall not be an
  indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss or liability of whatsoever nature
  arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.

Department: Office of the City Manager
Branch: Youth
Designation: Executive Secretary
Remuneration: R461 525.52 all-inclusive cost to company
Location: Metropolitan Centre, 158 Civic Boulevard Braamfontein

Minimum Requirements:

• Grade 12/ NQF level 4 and;
• National Diploma in Secretarial, Office Administration, Public Relations or related field
  (NQF level 6);
• 1 – 3 years’ experience of administrative support and secretarial duties with senior level;
• Knowledge of the application of instructions and guidelines; Departmental procedures;
  organizational relationships; Correct usage of English, spelling and punctuation;
• Computer literacy (MS Office); and
• Must not be over the age of 35 years

Primary Function:
Provide professional secretarial duties to the Director: Youth and administrative
support to the Office.

Key Performance Areas:

• Coordinate office activities for the Director’s Office.
• Manage correspondence within the Office.
• Administrative support functions, scheduling and planning the diary and events.
• Maintain the Director’s correspondence/information and record keeping system and
  accesses records of discussions, instructions and correspondence.
• Perform tasks/activities associated with the provision of administration and secretarial
  support. Perform tasks associated with the provision of reception/telephonist service and
  office support.

Leading Competencies:

• Report writing, communication and time management skills;
• Experience in working with people;
• Computer Literacy in MS Office and Internet;
• High degree of interpersonal skills to interact with all levels of staff, the public and
  Councilors;
• Office administration procedures; and
• Basic protocol and etiquette.

Core Competencies:

• Teamwork and Accountability
• High level of confidentiality;
• Attention to detail;
• Professionalism;
• Sound judgement;
• Work independently and under pressure;
• Multi-skilled on a range of roles applicable to the position.

“All suitably qualified candidates are encouraged to apply and will be considered. The
City of Johannesburg applies the principles of employment equity as per National
legislation and policy guidelines and will consider designated groups in line with these
requirements. Preference will be given to previously disadvantaged groups including
those with disabilities. Appointments will be made in accordance with the approved
Employment Equity Plan to promote its equitable representation in terms of race,
gender and disability “

Please take note that only online applications will be considered. Please apply by
using the following link below:
https://share-eu1.hsforms.com/14qkXb0pDSLaaEoyRIxktUwew554

APPLY ONLINE VIA: www.joburg.org.za

ENQUIRIES ONLY:
Contact Person: Pelisa Sindelo
Tel No: (011) 407 6560

CLOSING DATE: THURSDAY, 07 MARCH 2024

Applicants are respectfully informed that, if no notification of appointment/response is
received within six (6) weeks of the closing date, they must accept that their application
was unsuccessful. By submitting your application for a position at the City of
Johannesburg, you are consenting that the personal information submitted as part of
your application may be used for the purposes of the Recruitment and Selection and
related process. In terms of the Talent Acquisition Policy of the City of Johannesburg,
you hereby consent to the following risk checks should your application be shortlisted:

• Credit Record,
• CV validation and
• Employment record verification,
• Criminal check, and
• Identity validation.

All the best with your applications