University of the Witwatersrand

To apply, click on the link at the end of the posts and all the best with your applications.

1. LABORATORY TECHNICIAN:OSTEOHISTOLOGY
2. Senior Manager: ICT Planning and Governance
3. FINANCE OFFICER: PROCUREMENT
4. Human Resources Systems Support Consultant
5. FACULTY OFFICER
6. Education Campaign Officer
7. Communications Officer

LABORATORY TECHNICIAN:OSTEOHISTOLOGY

Job Summary:

GENUS: DSi-NRF Centre of Excellence in Palaeosciences, University of the Witwatersrand, is seeking a technician to work with Prof Botha to prepare thin sections for her research. Prof. Botha works on the bone microstructure of living and extinct animals. Slides are prepared and assessed using a microscope. Training will occur in-house as specialised equipment will be used to produce the thin sections.

Minimum Requirements:

•    BSc honours degree or diploma equivalent (biology or microbiology would be an advantage, or experience in a pathology laboratory)
•    Basic literacy, experience with MS Office

Key Competencies: 

•    Excellent attention to detail.
•    Good interpersonal skills
•    Must work as part of a team
•    Integrity, reliability and dependability

Key Performance Areas

•    Curate and Manage Prof Botha’s Osteohistology Laboratory
•    Use specialised thin sectioning machinery to complete the thin sectioning
•    Liaise with specialist companies to have equipment and software fixed
•    Provide all information for specialised purchases and orders for the Osteohistology Laboratory to SCM
•    Maintain and process the modern bone collection
•    Maintain the modern and fossil slide collections and databases
•    Any other technical task required by Prof. Botha.

Senior Manager: ICT Planning and Governance

Main Purpose:

The Senior Manager: ICT Planning and Governance is responsible for overseeing and managing the implementation of the IT strategy; IT governance, resource optimization, performance management, delivery of value, and reporting. This includes managing ICT Finance, ICT Asset Management, and ICT Contracts Management functions. Ensuring seamless delivery of value in accordance with the University strategy.

Key Responsibilities:

• Ensure the development and implementation of ICT strategy in support of the institution’s vision and strategy.
• Interpret strategic ICT business drivers and requirements to ensure correct alignment of ICT processes.
• Develop a business capability roadmap.
• Develop operational plans, key performance areas, and indicators.
• Set Key Integrated Tactical Plan for the Wits ICT.
• Formulate Action Plans and policies geared towards the execution of University and departmental goals.
• Interpret the Council scorecard and ensure alignment with business drivers.
• Ensure the establishment of an ICT Governance structure and ensure optimal functioning thereof.
• Develop instruments and frameworks to enable sound institutional governance.
• Ensure the development, review, and implementation of ICT policies, processes, standards, and procedures.
• Develop value delivery monitoring systems.
• Set up reporting and monitoring mechanisms and quality assurance procedures.
• Ensure submission of ICT reports to various governance structures.
• Develop and produce performance and governance reports.
• Manage financial resources and ICT assets efficiently and effectively in accordance with the relevant principles and policies. 
• Prepare and manage the ICT budget, oversee and monitor project budgets, ensuring projects are completed within the approved budget.
• Establishment of Contingency Plans in order to reduce Financial Risk.
• Oversee and manage ICT procurement and reporting; ensure procurement of ICT goods and services as per the University’s Procurement Process.
• In collaboration with the Procurement Division, initiate and conclude various contract negotiations and evaluations.
• Ensure effective management of Service Providers as per Service Level Agreements (SLAs)
• Evaluate, Direct and Monitor all service delivery agreements and impose penalties for non-performance as well as performance monitoring.
• Implement service improvement plans and ensure actions are followed through to completion in a timely manner.
• Assessment of operational risks; implementing appropriate risk mitigation plan.·       Ensure the development and implementation of ICT compliance universe.
• Ensuring compliance with relevant regulations.
• Ensure resolution of ICT-related audit findings.
• Effective staff management, including but not limited to performance management, disciplinary issues and training and development.

Requirements:

• Relevant B Degree (minimum); Honours Degree (advantageous)
• ITIL V4 Foundation Certificate
• Cobit Foundation Certificate
• Certificate in Corporate Governance of Enterprise IT (advantageous)
• Certificate in Financial Management (advantageous)
• Valid Drivers License
• Minimum of 7 years’ experience in an IT environment,
• With a minimum of 5 years at a management role.

FINANCE OFFICER: PROCUREMENT

The Procurement Finance Officer is responsible for overseeing procurement activities, including purchase order processing, vendor onboarding and invoice payment. To report on the day-to-day and monthly operations pertaining to the procurement activities and account payables

Key responsibilities

Procurement & payroll

• Send invoice to creditors’ department for payment disbursement.
• Preparation of payment requests for reimbursements to staff, credit card replenishments, payments via Faculty credit card and other payments outside the procure–to–pay process.
• Prepare Internal Requisitions for internal payments and ensure they’re correctly allocated.
• Process payroll claims for companies to be paid through Accounts payable.
• Load new suppliers on the supplier database.
• Process allocated payroll claims monthly timeously and accurately

Reporting

• Prepare and distribute monthly reports of Creditors’ aging for the school.
• Prepare monthly Accruals reports to send to SFO for reporting.
• Prepare a monthly reconciliation report for selected vendor statements, ensuring accuracy and resolving any outstanding discrepancies.
• Report on the utilization of departmental budgets for procurement activities.
• Report on open purchase orders and reduce the number of orders on the report.

Minimum academic requirements and experience.

• BCom Accounting Degree (NQF 7)
• 3 years’ experience with financial administration and raising purchase orders.

Knowledge, Skills and Attitude

• Functional/Technical Skills
• Attention to detail for accurate review and processing
• Guiding and Utilizing Resources
• Strong organizational and time management skills
• Customer/Client Focus
• Planning and Objective Setting
• Problem Analysis and Analytical skills for reconciling statements and identifying discrepancies
• Communication skills to interact with vendors and internal stakeholders.
• Ability to work collaboratively with cross-functional teams
• Must be pro-active and work independently
• Results Orientated and deadline driven
• Understanding of accounts payable principles, financial accounting, and relevant regulations.
• Stress Tolerance
• Ethical Conduct

Technical Skills

• Advanced Excel
• Knowledge and understanding of Oracle ERP systems and accounting software.
• Knowledge and understanding of Business Intelligence
• Knowledge and understanding of Generally Accepting Accounting Practices

Human Resources Systems Support Consultant

Purpose: 

The incumbent of this post is responsible for providing functional and technical HR support for Oracle HRMS and other related systems to the university staff and external stakeholders. 

Key responsibilities include the following:

• Design new features and configurations for the system; after developing a new design, the HRIS analyst then implements the design and configuration changes. 
• uses standard testing methodologies to evaluate the system’s performance; upon successful testing, the HRIS analyst then applies the updates across the whole network.
• Participate in system enhancement, testing, user acceptance testing, and validation of implemented solutions
• Create detailed documentation including business requirements, process flows, use cases, and user stories
• Report writing on BO and Oracle and other related systems
• Collaborate with/and coordinate with technology and business teams to design solutions that meet business needs
• Provide ad-hoc requests e.g. Oracle and BO reports, Survey Monkey, and maintenance of smooth running of the oracle, I-Recruitment, Bursary, Performance Management, and related system.
• Analyse complex user requirements that may include system enhancements. 
• Manage and maintain the integrity and reliability of the human resource information Data.

Requirements:

• IT Degree/ Accredited IT Qualification 
• 3 – 5 years of experience as a professional in Oracle HRMS or similar. 
• Excellent coding skills and exposure to a few programming languages
• Proven systems and business analytics background
• Ability to collaborate, provide technical support, and train users 
• Display excellent verbal and written communication skills
• Good computer skills with the Microsoft Office suite (particularly Microsoft Excel), and other related industry-driven software.
• Demonstrate interpersonal skills and engage constructively with stakeholders to render a solid level of customer service.

FACULTY OFFICER

THE FACULTY REGISTRAR’S OFFICE

Faculty Officer (2 positions)

The Faculty Registrar’s office invites applications from suitably qualified candidates for the appointment of the Faculty Officer, to assist the Faculty Registrar in the effective operation of essential academic and student administrative functions.

Minimum Qualifications:

Essential Requirements for this position include:

• Matric / NSC or equivalent qualification at NQF level 4
• Bachelor’s degree at NQF level 7 (preferably in an administrative or related field)
• An Honour’s degree or equivalent at level 8 will be advantageous.

Minimum Work Experience

If you have a bachelor’s degree or equivalent qualification at NQF level 7:

• At least three years’ relevant work experience in a large and complex organization, preferably a university or education environment

If you have an Honour’s degree or equivalent qualification at NQF level 8:

• At least two years’ relevant work experience in a large and complex organization, preferably a university or education environment

Skills and Competencies:

•  Proficient understanding of academic administration processes spanning the full student life cycle for undergraduate and postgraduate students.
•  Experience with the research examination processes.
•  Advanced digital literacy, particularly in:

•  Oracle PeopleSoft (or similar student information management system)
• Microsoft 365 suite, with expertise in advanced SharePoint, Excel, Word, Outlook, and

Teams:

•  Utilizations of digitization tools such as Adobe Document Cloud and Hyland OnBase
•  Exceptional administrative, organizational, and time management skills, coupled with meticulous attention to detail.
•  Extensive experience in committee support, minute-taking, and business writing
•  Outstanding written and verbal communication abilities
•  Self-sufficiency in working autonomously, without the need for constant supervision
•  Demonstrated dedication to collaborative teamwork
•  Proficient problem-solving capabilities
•  Methodical approach to tasks
•  Capacity to demonstrate innovative thinking
•  Mature demeanor and adeptness in building relationships with stakeholders across all levels, from students to senior officials
•  Strong interpersonal skills and a constructive conflict resolution aptitude
•  High level of commitment to delivering exceptional service
•  Strong work ethic and dedication to achieving objectives.

Duties;

To assist the Faculty Registrar in the effective operation of essential academic and student administrative functions of the faculty through:

•  Maintaining student records in the Faculty of Engineering and the Built Environment
•  Implementing processes related to postgraduate research administration and examination.
•  Resolving administrative enquiries from applicants, students and academics and other stakeholders.
•  Assisting with administrative processes related to new and existing courses and programmes
•  Assisting with the setup and testing of faculty functions in the Student Information Management System (SIMS)
•  Servicing Faculty committees
• Participating actively in the planning, organization and implementation of Faculty events, such prizegiving ceremonies, recruitment events, and graduation ceremonies.
•  Performing any other tasks and activities which fall within the general functioning of the Office as determined by the Faculty Registrar

Enquiries: Further information may be obtained from Mr. Yaseen Stoffberg, Faculty of Engineering and Built Environment

Telephone: 27- 11717 7007; e-mail:  yaseen.stoffberg@wits.ac.za

Education Campaign Officer

Purpose:

To serve as the Education Campaign Officer in support of the work of the GEO.  This includes creating, developing, implementing, and participating in advocacy and education strategies for the GEO.

Key responsibilities include the following:

• Developing a plan for effective advocacy across campus. 
• Undertaking sustained and informed proactive advocacy interventions across campus to raise awareness about GBH and to advance gender equality.
• Ensuring that activities planned run smoothly and are effectively implemented.
• Generating reports on advocacy work done.
• Conducting trends analysis and developing advocacy material.
• Actively looking for fundraising opportunities for the office and applying for such opportunities.
• Building good relationships with other units/offices within the University, especially where their work intersects with that of the office.  
• Providing support for the preventative/advocacy work of the office and extending and supporting platforms for engaging staff and students. 
• Networking with other universities and external stakeholders dealing with Gender Based Harm.
• Representing the office at meetings internally and externally.

Requirements

• A postgraduate qualification in social sciences, law or a related field.
• At least 2 years working experience in the social justice sector 
• An in-depth understanding of gendered power relations, broader gender dynamics and institutional patriarchy 
• Exceptional planning skills 
• Exceptional and advanced analytical and reporting skills
• Excellent and empathetic communication skills
• Ability to multi-task, think outside of the box, and be proactive 
• Must have good people skills and be a team player who is willing to learn together with others
• Exceptional attention to detail and accuracy
• Highly productive, works well under pressure and meet deadlines.
• Willingness to work overtime when required.

Communications Officer

The Southern Centre for Inequality Studies (SCIS) is an interdisciplinary research centre located in the Faculty of Commerce, Law and Management focussing on understanding and addressing inequality in the global South. SCIS seeks to appoint a Communications Officer with demonstrable experience in communicating research outputs and engaging different stakeholders.

The successful person will be someone who is creative, innovative, and proactive with the ability to support a diverse team of researchers and research programmes across the organisation.  The candidate must have experience combining text, audio, animation, photography, and video to translate complex information and concepts into creative content using new media technologies for use across multiple platforms.

REQUIREMENTS:

• An honours degree (or equivalent qualification) in journalism, communications or multi-media studies; 
• At least 7-10 years’ experience working in a communications-related position in a research or similar kind of organisation;
• Strong portfolio of work illustrating experience across various online and social media platforms;
• Excellent English verbal, written and communication skills are essential. Knowledge of a second South African official language will be an added advantage;
• Thorough, demonstrable skills in multimedia communication (social media, graphic designing, videography, photography, editing, web management).

This position comes with an attractive remuneration package and conditions of service. The post is a fixed term 18 month grant-funded post which may be renewed subject to availability of funding.

Click here to apply

All the best with your applications.