UCT Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

1. Personal Assistant
2. Senior Secretary
3. Administrative Assistant to CMD Executive
4. Senior Writer: Media & Social Media

Personal Assistant

The Finance department is seeking to appoint a highly efficient, friendly and goal-oriented candidate to the permanent position of Personal Assistant to the Chief Financial Officer (CFO).
The main purpose of this position is to direct, plan, co-ordinate and supervise the projects, operations and activities of the office of the CFO.

Requirements for the job:

• A relevant NQF 6 qualification, e.g. Business Administration, Office Management.
• 5 years’ experience co-ordinating an executive office, including data management and analysis, preparing reports, presentations, and executive documents.
• Excellent written and verbal communication skills.
• Advanced Microsoft skills (especially Microsoft Teams, PowerPoint and Word).
• Ability to source, analyse, organize and manage information.
• Good report writing skills.
• Stakeholder management skills.
• Ability to multi-task in a highly manage pressurized environment.
• Exemplary interpersonal skills.
• Proactive and ability to work independently and in a team.
• Display meticulous accuracy in a deadline driven environment.
• Ability to plan, prioritize and organize tasks efficiently.
• Ability to identify and implement improved systems and processes related to the operations of the CFO’s office and workload.

The following will be advantageous:

• Knowledge of systems, processes and related policies and controls.
• Higher Education knowledge

Responsibilities:

• Maintain the professionalism and integrity of the CFO’s Office.
• Planning and co-ordinating operations in the CFO’s Office.
• Provide operational and administrative support to the CFO.
• Event management and co-ordination for the office of the CFO.
• Managing stakeholder relations.

The annual cost of employment, including benefits is between R393 399 and R488 741.

To apply, please e-mail the below documents in a single pdf file to Charlotte Gunkel at
patocfo2024@vula.uct.ac.za:

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
• Cover letter, and
• Curriculum Vitae (CV)

Please ensure the position title and reference number of the position are indicated in the subject line.

An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo competency and pre-placement medical assessments.

Reference number: E24611
Closing date: 28 June 2024

Senior Secretary

We invite applications from self-motivated individuals for this permanent post in Academic Administration, for appointment as soon as possible.

The Faculty of Engineering and the Built Environment enjoys an international reputation. At the heart of our vision is the desire to foster strong analytical skills, practical ingenuity and creativity, good communication and high ethical standards and professionalism, as well as the ability to be lifelong learners. One of the core aspects of our vision as a faculty is to develop outstanding graduates and scholars, who contribute to society and address socioeconomic challenges through their work.

The Faculty has six academic departments (Architecture Planning and Geomatics; Civil Engineering; Construction Economics and Management; Chemical Engineering; Electrical Engineering and Mechanical Engineering) and the Faculty Office. The Faculty Office includes the Dean’s Office, Academic Administration, Finance, Human Resources, IT and Facilities, Communications, Development and Marketing, Student Counselling and Continuing Professional Development.

The successful candidate will be providing complete secretarial and administrative support as other tasks pertinent to the Administration of the Faulty office.

Requirements:

• NQF level 4 with 2 years’ secretarial/administrative/reception experience
• Sound knowledge of administrative procedures
• Good written and verbal communication skills
• High-level computer literacy (MS Word, Excel and Internet)
• Time management and organisational skills
• The ability to work independently, under pressure and as a team member

Advantageous:

• Experience with the PeopleSoft or a Database system
• Sound knowledge of UCT academic and administrative procedures

Responsibilities:

• Providing administrative support to the Faculty Management Team
• Managing of front desk reception
• Maintaining the paper-based and electronic filing systems
• Managing Matriculation Exemption applications
• Manage the appointment and payment of external examiners payments
• Word-processing and general correspondence: preparation of letters, reports, agendas and minutes
• Assist with ushering duties at graduation when needed; provide back-up for other administrative staff as necessary
• Liaising with Faculty Office and other relevant offices and departments within the University

The annual cost of employment, including benefits, is between R 265 286 and R 312 098.

To apply, please e-mail the below documents in a single pdf file to ebeseniorsec2024@vula.uct.ac.za

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
• Cover letter, and
• Curriculum Vitae – 2 pages (CV)

Please ensure the title and reference number are indicated in the subject line.
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo competency and pre-placement-medical assessments.

Reference number: E24615

Closing date: 28 June 2024

Administrative Assistant to CMD Executive

UCT’s Communication and Marketing Department (CMD) seeks a competent and experienced Administrative Assistant to support and work with the department’s Executive. The Administrative Assistant will ensure that the Executives work, and time is managed and communicated effectively and efficiently to the benefit of the department and university.

The department can be a high-stress, sometimes demanding environment, and the Administrative Assistant will be asked to juggle various demands in support of the Executive team. The primary purpose of this job is to provide an executive secretarial function to the Executive of CMD in a manner that enables and contributes to a responsive and inclusive department. The successful candidate will ensure that there is synergy in the work of the executive between their line managers, amongst CMD colleagues, and for and with internal and external stakeholders.

The ideal candidate is experienced and flexible with attention to detail in their approach to work.

Requirements:

• Grade 12 (NQF4).
• 3 to 5 years’ experience supporting Executive/Senior Management positions, excellent
  administrative communication and interpersonal skills.
• Excellent administrative skills, including high level minute taking.
• Excellent communication and interpersonal skills.
• Computer Literacy (MS Excel, Outlook, MS Word, MS Teams and Power point).
• The ability to work independently and under pressure, which proactively considers how to optimise
  the work of the CMD executive.
• The candidate should be able to demonstrate skills in the following areas: planning, organising,
  problem-solving and prioritisation.
• Experience working as an administrative assistant in large organisations such as a university or
  higher education.

Responsibilities:

• Provide essential administrative office functions to the Executive office. These include, for
  example, diary keeping, minute taking, meeting preparation, travel arrangements, financial
  administration and general secretarial and administrative services.
• Adhocally: providing general receptionist and administrative responsibilities to CMD, which consists
  of five units.
• Contribute towards mitigating risk by assessing all requests received, which could have positive or
  negative consequences for the university and exercising discretion on who to direct the queries
  to.
• Centralizing and consolidating administrative support for the department.
• Liaison with other Administrative and Personal Assistants, vendors, banks, partner organisations,
  other communication and marketing colleagues, as well as other departments and faculties, such
  as the Property & Services, HR, and Finance departments.

Further details on the responsibilities can be found in the accompanying position description, which details the key performance areas and desirable outputs.

The annual cost of employment, including benefits, is between R378 203 and R444 945 for this permanent
position.

To apply, please e-mail the below documents in a single pdf file to Megan.White@uct.ac.za

• UCT Application Form – HR201 (download at https://forms.uct.ac.za/#HumanResources)
• Cover/motivational letter of no more than 500 words, and
• 2 Page Curriculum Vitae (CV) which outlines how your experience meets the job requirements and
  responsibilities.

Please ensure the title and reference number are indicated in the subject line.

Reference number: E24617

Closing date: 05 July 2024

Senior Writer: Media & Social Media

The University of Cape Town’s (UCT) Communication and Marketing Department (CMD) seeks a highly competent and experienced Senior Writer, to join its Media and Social Media unit, to deliver excellent content.

The Senior Writer crafts a high standard of quality and useful communications about the University of Cape Town – both for internal and external use, proactively and reactively, on behalf of the executive leadership of the institution or in relation to institutional developments.

Along with other colleagues on the team, the incumbent helps to maintain high standards of accuracy,
professionalism and timeliness in executing the university’s communications strategy to reach different
stakeholders. The ideal incumbent in this position should have the ability to work with a wide range of
stakeholders at various levels within the university, and to accurately synthesise and integrate multiple messages.

The successful candidate will understand how large organisations operate, and the broader political, social and cultural contexts in which the higher education sector operates. The incumbent is required to have excellent writing skills and an ability to turn complex information into easily understandable language rapidly and under pressure.

This is a senior content creation position, to be performed in close relationship with the UCT Executive, and CMD leadership.

Closing date: 08 July 2024

Click here to apply

All the best with your applications.