Site Co-ordinator

Type: Permanent

Main purpose of the job:

• In consultation with the District Manager, to coordinate and support the implementation of the DREAMS’ School-based HIV and Violence prevention program, in order to ensure the delivery of quality services offered as part of a comprehensive package of care through mobile service delivery, and achievement of targets. The incumbent should ensure the establishment of an enabling environment and availability of resources for the sub-district implementation team to deliver on their work plan.

Location: Nkomazi – Ehlanzeni district

Closing Date: 12 April 2023

Submit detailed CV to: Vacancy15@wrhi.ac.za

Advert reference number: EM0026 – 2023

In accordance with our Employment Equity goals and plan, preference will be given to suitable
applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and
subsequent amendments thereto.

Key performance areas

• Coordinate, and promote implementation of the School-based HIV & GBV program at the sub-district
  level including facilities, schools and community.
• Contribute to the development, implementation, and regular review of the sub-district-based workplan
  for PrEP and SRH with the District Manager and Clinical Mentor.
• In collaboration with the District Manager and the Clinical Mentor, develop and implement project
  management tools to enable effective programme delivery such as weekly driving roster, 4-month
  mobile schedule updated, and daily/weekly data dashboards assessing performance.
• Working closely with the M&E Technical team, leading data-driven planning sessions at sub-district level.
• Facilitate regular meetings with sub-district team to ensure outputs are delivered and to review progress
  on implementation plan.
• In collaboration with the District Manager and Clinical Mentor identify the needs of the program at a
  sub-district level and obtain or advocate for resources required.
• Coordinate and troubleshoot all programme-related activities.
• Coordinate the development and implementation of Quality Improvement Plans (QIPs) to address
  relevant programme implementation gaps that require immediate turn-around strategies such as
  improving uptake of services, PrEP Continuation etc, in collaboration with the District Manager and
  Clinical Mentor.
• Identifying areas of best practices and documenting success stories.
• Support the sub-district team, ensuring that communication between teams is optimal and that
  program activities are coordinated and leveraged on daily basis.
• Ensure coordination across programme streams including ISHP, PrEP and SRH; Demand Creation,
  Community Services & Linkages, Clinical, M&E and Capacity Building.
• Support activities that increase access for adolescent and youth friendly service (AYFS) including the
  utilisation of youth zones and Safe spaces at community level.
• Develop and effectively manage relationships with relevant Wits RHI structures and other programmes.
• Contribute to the achievement of Wits RHI’s corporate goals and objectives.
• Serve as a representative or point of contact for the Schools project in the sub-district, including standing
  in for the District Manager when required.
• Develop and effectively manage relationships with external stakeholders including DOE, DOH, DSD,
• donors, Civil Society structures and other partners in the sub-district.
• Attend and participate in regular strategic and coordination meetings such as DREAMS partner
  meetings, DOH partner meetings, and Technical Working groups in the district.
• Coordinate the timely submission of relevant reports required and that contributes to district outputs.
• Coordinate programme activities with external agencies such as public health, NGO partners,
  regulatory bodies, donor monitoring and auditing agencies and others as necessary.
• Under supervision of the District Manager, manage sub-district staff including providing supervision
  support and daily time attendance.
• Supervise and manage the daily duties of supervisees and sub-district team to ensure optimal staff
  performance and maintenance of sound labour relations.
• Mentor sub-district team members to comply with the organisation policies.
• Coordinate regular meetings with sub-district team and undertake regular implementation site visits in
  collaboration with the Clinical Mentor, to ensure outputs are delivered.
• Ensure each cadre of staff performing as per daily targets.
• Conduct staff performance assessments together with District Manager or Clinical Mentor, on subdistrict staff including probation and annual appraisals.
• Identify sub-standard performance and consult District Manager or Clinical Mentor to take necessary
  corrective action.
• Attend to all staffing requirements and administration at sub-district level.
• Promote harmony, teamwork and sharing of information.
• Coordinate the recruitment process for replacements or new staff appointments, in collaboration with
  the District Manager.
• Coordinate the process for onboarding and orientation of new starters in the sub-district, in
  collaboration with the District Manager or Clinical Mentor.
• Liaise with District Manager to conduct skills audit to identify training needs of sub-district implementing
  staff.
• Liaise with the DistrictManager and other Technical Leads to develop training plans based on skills audit
  results.
• Where applicable or required, provide formal training including off-site and, on the job to facilitate skills
  transfer to internal staff.
• Identify and support training needs as relevant for DOH or DOE officials, in collaboration with District
  Manager and Capacity Building Lead.
• As per programme requirements coordinate and facilitate School sensitisations and engagements, in
  line with implementation of the SOP for SRH and Social services.
• Conduct post training evaluations to get feedback on effectiveness of trainings.
• Ensure training-related registers, assessments and evaluations completed in the sub-district are filed and
  hard copies provided to the District Manager.
• Take ownership and accountability for tasks and demonstrates effective self-management.
• Follow through to ensure that quality and productivity standards of own work are consistently and
  accurately maintained.
• Maintain a positive attitude and respond openly to feedback.
• Take ownership for driving own career development by participating in ongoing training and
  development activities such as conferences, workshops etc.
• 
  Required minimum education and training
• Bachelor’s degree or equivalent in Development Studies, Social Science, Public Health, Management
  or related fields.
• Understanding and knowledge of HIV, SRH, PrEP and GBV.
• Excellent written and oral communication skills in English, including report writing.
  Demands of the Job
• Adaptable, flexible, able to problem-solve, and to coordinate mobile services.
• Domestic travelling and working overtime/ afterhours may be required from time to time; must be
  contactable after working hours.
• Able and willing to work flexible hours as needed and without constant or close supervision.
• Highly pressurized environment.
• Requires attention to detail.

Desirable additional education, work experience and personal abilities

• Qualification or experience in training, mentoring, project management, team building and quality
  improvement methodologies.
• Sound knowledge and some experience to include: ART, PrEP and PEP initiation and management; HIV
  testing; and provision of sexual and reproductive health services, including contraception, STI, and
  related services.
• Knowledge of district DOH and DOE health structures including Schools and community health services.
• Experience working in a donor funded organisation / NGO or project-based environment.
• Exceptional organizational, administrative and effective communication skills together with working
  knowledge of Microsoft Office and Excel.
• Ordered and systematic in approach to tasks.
• Pro-active, and able to exercise discretion.
• Able to prioritise own workload and work towards deadlines.
• Self-motivated, able to work independently and work as part of a multidisciplinary team.
• Able to speak other common African languages in the sub-district.

Required minimum work experience

• At least 2 – 3 Years of experience working in Health and Education sector, involved in programmes
  providing comprehensive package of SRH services including HTS, PrEP, PEP and STI screening, Child
  protection, Gender Based Violence (GBV) and Youth programs.
• Experience in working with SAG ministries (DOE, DSD, DOH) and other government departments at subdistrict and district level.
• Experience with PEPFAR funded project will be an added advantage.
• Experience in DREAMS programme implementation.
• Experience in coordinating community-based programme implementation.

Should you be interested in applying for this vacancy, please send an email to vacancy15@wrhi.ac.za. The
subject heading of the email must read EM0026 -2023 and the job title of position applying for. Please include
the following documentation:

• A cover letter (maximum one page) that clearly states which vacancy you are applying for
• A detailed CV